Administrative Services Coordinator II (EDEC)

Overview:

TheAdministrative Services Coordinator II assists the Early Childhood Development and Education Center (EDEC) in executing Institute and Center policies to ensure effective and efficient program and operations management. The incumbent provides administrative support to all EDEC programs and must be able to exercise independent judgment to make decisions and act on them in all areas of program management.

Responsibilities:

1. Provide administrative support, including copying, collating, and organizing materials; filing; equipment and resource maintenance; mail distribution; stocking center materials; ordering supplies; and submitting Facilities work requests.
2. Coordinate monthly billing to families receiving Center services using the EPIC system and Tadpoles. Coordinating the intake process, managing data entry, and performing consistent administrative duties in the EPIC system.
3. Manage the daily administrative support of the MSDE Scholarship Program Portal, such as but not limited to submitting attendance invoices, tracking and processing scholarship payments, and submitting necessary information to MSDE.
4. Assist the Center’s Manager, Business Operations with a variety of finance responsibilities, such as generating Revenue Projection Reports, processing check requisitions and service invoices through Expense Management system, preparing monthly invoices to families, check deposits, and processing family payments.
5. Create purchase orders and submit invoices and employee expense requests as requested by the Manager, Business Operations. Assist Teaching Assistant with receiving orders in RQC.
6. Perform all major financial functions related to the Mark Furst Scholarship Fund, to include disbursements and assistance with financial reporting of the Fund.
7. Assist with marketing efforts (such as updates to the web site, brochures, and advertisements), mailings, invitations, and special events for the Philanthropy Department.
8. Perform related administrative support duties, such as greeting visitors to the Center, answering phones, and directing calls/messages to the appropriate staff.
9. Provide assistance with the planning and implementation of special Center projects or events as directed.
10. Assist ELC Director with maintenance of enrollment data, and data entry needed to support grant reporting.

 

 

 

 

 

 

 

 

Qualifications:

EDUCATION:

• High School Diploma or GED required.
• Bachelor’s degree preferred.

 

EXPERIENCE:

• Three years of previous administrative support or other relevant experience required.

Minimum pay range: USD $45,059.66/Yr. Maximum pay range: USD $75,603.63/Yr.