Bid & Business Development Coordinator

Bid & Business Development Coordinator: Construction Photography & Documentation

Irvington, NY | On-site or Hybrid | Competitive salary + benefits

Bernstein Associates is a construction and architectural photography and videography company. We document projects from groundbreaking to completion for general contractors across the NYC metro area. We are looking for a Bid & Business Development Coordinator to manage our pipeline of bids.

This role keeps our sales funnel full and our deadlines met. A missed invitation, a late quote, or an inaccurate submission is work we never get a chance to win. The person in this seat makes sure that doesn't happen. 

What you will do

• Find new bid opportunities every week on bid boards, project portals, and through GC contacts, so our pipeline never runs dry.

• Manage incoming quote requests and bidding invitations, and respond to every one.

• Contact clients to get the project details we need to quote accurately.

• Organize project documents and specs so anyone on the team can find what they need.

• Send quotes to the right people, track them, and follow up until we hear back.

• Track new project leads from first contact through award.

What you bring

• Minimum 1–3 years in bid coordination, estimating support, sales support, or office administration, ideally in construction.

• Proficiency in Microsoft Office 365 and Adobe Acrobat.

• Strong organization and attention to detail. You check your own work before anyone else has to.

• Follow-through. You chase down answers without being reminded.

• Clear, professional writing and phone manner.

Compensation and benefits

• Base salary depending on qualifications and experience

• Discretionary bonus based on company and individual performance

• Employer sponsored Cigna health insurance (employee)

• Employer sponsored dental and vision insurance

• Employer sponsored life insurance policy

• Retirement plan

• Paid time off, paid holidays, bereavement leave, jury duty

• Professional development available

To apply Submit your resume and a short cover note. In your cover note, tell us how you would keep track of 20 open bids with different due dates. Put "Bid Coordinator" in the subject line. Applications that do not follow these instructions will not be reviewed.