Elementary Building Secretary

Ferndale

Public

Schools

Announcement

of

Vacancy

November

10,

2026

Job

Title:

Building

Secretary

(Ten-Month)

Reports

To:

Building

Principal

Department/Building:

Ferndale

Lower

Elementary

School

FLSA

Status:

Exempt

Non-Exempt

Bargaining

Unit/Classification:

Ferndale

Association

of

Educational

Secretaries

(FAES)

Work

Year/Hours:

193

Days

Salary/Pay

Range:

According

to

FAES

Collective

Bargaining

Agreement,

$34,563

starting

salary

Position

Summary

The

Building

Secretary

provides

comprehensive

administrative,

clerical,

and

operational

support

to

Ferndale

Lower

Elementary

School

and

the

Building

Principal.

This

position

serves

as

a

primary

point

of

contact

for

students,

parents,

staff,

and

visitors

while

ensuring

the

efficient

and

effective

daily

operation

of

the

school

office.

Responsibilities

include

managing

communications,

maintaining

accurate

student

and

building

records,

coordinating

attendance

and

enrollment

processes,

supporting

financial

and

budgetary

activities,

processing

orders

and

invoices,

scheduling

substitute

teachers,

and

assisting

with

school

programs,

ceremonies,

and

special

events.

The

Building

Secretary

must

demonstrate

strong

organizational,

communication,

customer

service,

and

technology

skills,

exercise

sound

judgment,

maintain

confidentiality,

and

effectively

manage

multiple

priorities

in

a

fast-paced

school

environment.

This

position

plays

an

essential

role

in

fostering

a

welcoming,

professional,

and

supportive

school

environment

that

contributes

to

the

success

of

students,

staff,

and

the

school

community.

Qualifications

• High

School

Diploma

required

• Demonstrated

computer

skills

in

MS

Windows

Word,

MS

Excel

• MS

PowerPoint

experience

preferred

• Experience

with

MiStar

and

Business

Plus

preferred

• Strong

verbal

and

written

language

skills,

math

skills

and

computer

skills

• Knowledge

of

office

procedures,

filing

systems

and

computer

filing

systems

• Strong

interpersonal

and

customer

service

skills

• Ability

to

organize

and

prioritize

workday

and

to

handle

multiple

tasks

simultaneously

• Ability

and

willingness

to

work

both

independently,

and

as

a

team

member,

in

a

challenging

environment

• Ability

to

maintain

confidentiality

of

information

and

records,

knowledge

of

FERPA

preferred

• Ability

to

accurately

and

efficiently

perform

tasks

requiring

attention

to

detail

• Ability

to

take

initiative

and

possess

self-starter

qualities

Duties

and

Responsibilities

• Handle

incoming

and

outgoing

correspondence

• Handle

incoming

telephone

calls

and

e-mails

from

administration,

teachers,

parents,

and

students

• Take

minutes

at

meetings,

compile

and

distribute

in

timely

manner

• Maintain

office

files

and

track

project

deadlines

• Maintain

inventory

of

building,

office,

and

teaching

supplies,

and

submit

order

requests

as

needed

• Process

and

maintain

records

of

purchase

orders,

check

requests,

work

orders,

invoices,

etc.

• Develop

and

prepare

reports,

forms,

flyers,

graphs,

and

computer

presentations

• Compose

correspondence

and

perform

mail-merge

for

mass

mailings

• Assist

in

maintenance

of

program

budgets

and

tracking

costs

• Maintain

emergency

staff

information

• Schedule

substitute

teachers

when

necessary

using

district

system,

provide

support

to

the

substitute

acquisition

process,

and

acclimate

them

to

the

building

• Assist

with

ceremonies

and

special

events

• Maintain

cash

and

accounts

according

to

district

procedures

• Handle

collection

of

tuition/fees

and

preparation

of

funds

for

deposit

• Assist

in

processing

of

paperwork

of

student

referrals

and

suspensions

• Knowledge

of

attendance

process

and

maintaining

attendance

records

• Provide

support

in

overseeing

new

student

enrollment

• On

site

presence

required

• Other

duties

as

assigned

Other

qualifications

are

considered

in

the

final

selection

of

a

person

to

fill

this

position.

The

search

for

a

highly

qualified

applicant

for

this

position

is

not

restricted

to

this

district.

Terms

of

Employment

Salary,

benefits,

and

other

terms

and

conditions

of

employment

shall

be

established

by

the

Board

of

Education

in

accordance

with

district

policy

and

applicable

agreements.

Evaluation

Performance

of

this

position

will

be

evaluated

in

accordance

with

district

administrative

procedures

and

applicable

evaluation

processes.

Application

Deadline

November

19,

2026,

or

until

filled

Application

Procedure

Interested

candidates

should

apply

through

the

Ferndale

Public

Schools

applicant

portal

at:

https://www.applitrack.com/oaklandschools/onlineapp/default.aspx?choosedistrict=true&applitrackclient=46207

Internal

applicants

(FAES

bargaining

unit

only)

should

submit

a

letter

of

interest

and

resume

to

thomas.shelton@ferndaleschools.org

Equal

Opportunity

Employer

Statement

Ferndale

Public

Schools

is

an

equal

opportunity

employer.

We

celebrate

diversity

and

are

committed

to

creating

an

inclusive

environment

for

all

employees.