Executive Administrative Assistant Confidential Company San Antonio, Texas
What Is The Role...
The Executive Administrative Assistant will provide high-level administrative support to multiple Vice Presidents within a large, complex operational organization. This individual will serve as a trusted partner to senior leadership, managing executive calendars, coordinating meetings and travel, preparing reports, and helping keep critical business operations running smoothly.
THIS COMPANY OFFERS...
- Opportunity to partner closely with senior leadership and gain visibility across multiple business functions
- A collaborative, team-oriented culture with strong employee tenure and long-term career growth
- High-impact role supporting key operational, engineering, and financial leaders
- Exposure to a dynamic, fast-paced environment where no two days are the same
- The chance to become a trusted resource within a respected and well-established organization
YOUR TYPICAL DAY...
- Managing complex calendars and coordinating schedules for multiple Vice Presidents
- Arranging meetings, travel, and organizational events while anticipating scheduling conflicts
- Preparing reports, presentations, correspondence, and executive materials
- Monitoring expenses, invoices, budgets, and administrative reporting activities
- Communicating with leaders, departments, and field locations to gather and distribute information
- Serving as a key point of coordination across teams and helping leadership stay organized and informed
- Handling confidential information with professionalism, discretion, and sound judgment
BACKGROUND PROFILE...
- 8+ years of executive or senior-level administrative support experience
- Experience supporting multiple executives and managing competing priorities
- Exceptional calendar management, organization, and follow-through skills
- Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Experience coordinating travel, meetings, expenses, and executive reporting
- Ability to work independently, anticipate needs, and adapt to changing priorities
- Professional presence with excellent communication skills and a high level of confidentiality
Meet Your Recruiters
Lauren Costley | Senior Director
Direct 210.807.5627 | lcostley@deaconrecruiting.comKorinne Bridgeforth | Talent Acquisition Specialist
Direct: 210.807.5662 | kbridgeforth@deaconrecruiting.com
Cathi Mitchell Beecroft | Director
Direct 210.807.5628 | cmitchell@deaconrecruiting.com
Nina Sauceda | Talent Acquisition Specialist
Direct 210.807.5612 | larmstrong@deaconrecruiting.com