Executive Administrative Assistant

We are seeking a sharp, adaptable Executive Assistant to serve as a trusted partner to our Park President and keep our day-to-day operations running seamlessly. In this role, you’ll master high-level executive support—from complex scheduling and travel to expense management—while driving broader workplace coordination. If you bring exceptional organization, sound judgment, and absolute discretion in a fast-paced environment, we’d love to hear from you.

This is a Fully Onsite position based at LEGOLAND Florida.

Key Responsibilities

• Executive Support & Calendar Management: Manage complex calendars across multiple time zones, anticipate leadership needs, resolve scheduling conflicts, and handle confidential information with strict discretion.

• Travel & Meeting Coordination: Oversee seamless domestic and international travel itineraries, along with full meeting logistics, agendas, briefing materials, presentations, and action-item tracking.

• Financial Administration: Process expenses, purchase orders, and invoices accurately and promptly, ensuring proper approvals and supporting basic budget tracking.

• Office & Workplace Operations: Coordinate daily office operations, vendors, supplies, and meeting spaces to maintain a professional, welcoming environment while driving administrative process improvements.

• HR & Employee Engagement: Partner with HR and IT to support onboarding logistics, team offsites, employee engagement, recognition programs, and charity initiatives.

• Projects & Stakeholder Communication: Serve as a central contact for internal/external stakeholders, collaborate with regional and global EA networks, and provide cross-functional support for special projects and reporting.

• Community & Stakeholder Engagement: Partner with the Chamber of Commerce, local Winter Haven businesses, and Merlin charitable organizations to drive key community and organizational initiatives. 

Qualifications and Experience

• Demonstrated experience in an administrative or executive support role in a fast-paced environment.
• Experience supporting senior leadership and preparing executive-level materials preferred.
• Experience supporting office operations, events, or workplace coordination is beneficial.
• Strong organizational, planning, and time management skills with high attention to detail.
• Ability to manage multiple priorities, adapt to changing demands, and meet deadlines.
• Effective communication skills, both written and verbal.
• Strong interpersonal skills with the ability to build relationships across teams.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion and professionalism.

Excellent Health Care Options: Comprehensive medical, dental, and vision coverage.
Paid Time Off (PTO).
Merlin Magic Pass: Free entry for friends and family to our amazing parks & attractions.
Recognition Programs and Rewards.
401(k) Program: Save for the future with company matching contributions.
Tuition Reimbursement Programs: Get support for further education and career growth.
Numerous Learning and Advancement Opportunities: Grow your skills and advance your career with us!