Executive Assistant

RDQ427R337
About the Role

Databricks is looking for a highly capable, process-driven, and proactive Executive Assistant to support a Senior Leader within Product & Engineering, while also supporting our SVP of Corporate Development & Ventures.

The primary mission of this person is to support our Engineering and Product leaders, partnering with them to operationalize their teams' cross-functional strategies. You will serve as a key liaison across various departments-including Sales, Marketing, IT, and other critical functions-to ensure alignment and execution. Additionally, you will drive strategic initiatives and community events that foster collaboration across the Engineering and Product organizations.

While deeply rooted in supporting a massive internal engineering footprint, this high-visibility, fast-paced role sits at a unique intersection. You will also manage the rhythm of a deal-driven corporate development environment, triaging incoming requests from startups, founders, and investors, and handling highly sensitive, confidential information with absolute discretion.
The Impact You Will Have

• Ensure the Engineering leader is prepared for all meetings, with an accurate and forward-looking calendar.
• Effectively prioritize the calendar and schedule meetings in a timely manner.
• Provide timely responses to all stakeholder requests.
• Enhance the Engineering leader's time efficiency, leading to a more productive team and company.
• Execute strategic initiatives well, delivering on defined outcomes.

• Calendar Management: Organizes all meetings across international time zones, including but not limited to internal engineering team meetings, customer meetings, internal business partners, and external venture/M&A requests.
• Request Tracking & SLAs: Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests from both internal technical staff and external stakeholders (founders, investors, bankers).
• Meeting Preparation: Ensures all meeting invites have the appropriate details, context, and documentation to have an effective meeting, protecting executive focus time.
• Event Management: Manages offsite meetings, events, and programs in support of the leaders and their staff, ensuring team events, leadership dinners, or investor meetings are executed with polish and precision.
• Operational & Travel Support: Manages briefing materials, executive correspondence, and select domestic and international travel, anticipating needs before they are expressed to keep leaders operating at full capacity.
• Confidentiality & Discretion: Handles sensitive, non-public information-including product roadmaps, M&A targets, term sheets, and board-level matters-with the judgment and professionalism appropriate to that trust.
• Team Coverage: May be required to support other executive staff members if there's a coverage gap due to PTO, sickness, maternity leave, or other absences.

• Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization.
• Proven track record working with VPs/SVPs in Engineering and Product in large organizations.
• Experience working with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles.
• Ability to work at a fast pace with shifting priorities in a hyper-scaling, high-growth company, with experience directly supporting an executive staff member.
• High attention to detail, organization, and process abilities; structured thinking with an operational mindset that can bring order to chaos.
• Strong calendaring skills (Gmail and Google Calendar experience mandatory).
• Strong relationship management skills and the ability to build a personal network throughout the company; you earn trust quickly and know how to work through organizational complexity.
• Strong teamwork skills, and a confident ability to offer suggestions and improvements to the process, and work very collaboratively with others.
• Strong oral and written communication with the ability to communicate clearly and effectively with senior leaders, developers, and external partners.
• Technology Fluency: A genuine curiosity about technology, high-growth companies, and the AI/data landscape. Comfortable dealing with engineers, technical leaders, and opinionated entrepreneurs.