Front Desk/ Human Resources Clerk

Essential Functions of the Job

• Develops and maintains office forms and procedures and assists with administrative
• Answers the central telephone system and directs calls to the appropriate person or
• Greets visitors and responds to questions in person and by telephone; refers inquiries from employees, customers, members of the public, and others to the appropriate person or department as needed.
• Prepares outgoing mail and sorts and distributes incoming
• Photocopies, scans, collates, and distributes correspondence, forms, and other
• Composes, types, and edits correspondence, reports, memoranda, and other
• Assists visitors with the use of department
• Maintains office supply inventory and assists with ordering and organizing
• Monitors and logs visitor admittance and issues badges when
• Schedules conference rooms and maintains room reservation
• Assists the Sales Department as a backup Customer Service Representative, including quote entry, purchase order entry, and contract review support.
• Provides routine clerical and administrative support to the Human Resources Department under the direction of HR staff. Including tracking of Employee Applications, and Interview Setup.
• Organizes, files, scans, and maintains employee records, HR forms, and other departmental documents as directed, while maintaining confidentiality.
• Assists HR staff with routine data entry, document preparation, photocopying, assembling packets, and distributing materials.
• Assists with preparing and organizing new-hire orientation materials and other employee information packets.
• Assists with scheduling HR meetings, preparing meeting materials, and coordinating room
• Helps coordinate employee luncheons, recognition activities, and other HR-sponsored events, including ordering supplies or refreshments, preparing materials, setting up, and cleaning up.
• Responds to routine requests for HR forms and directs questions regarding benefits, payroll, policies, or employee matters to the appropriate HR staff member.
• Assists other departments as needed by performing clerical duties such as filing, sorting, logging, photocopying, collating, and distributing documents.
• Performs other related administrative and clerical duties as

The preceding functions are examples of the types of work performed by employees assigned to this position and are not intended to be an exhaustive list. Management reserves the right to add, modify, change, or rescind work assignments and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Education

High school diploma or GED equivalent required. Some college coursework in human resources, business administration, office administration, or a related field is preferred. An associate degree in a related discipline is a plus.

Experience

Two to three years of administrative or clerical experience, including maintaining records, preparing correspondence, entering data, and providing support across departments; or an equivalent combination of education and relevant experience. Previous experience supporting a Human Resources Department, handling confidential information, and assisting with employee activities or events is preferred.

Knowledge, Skills, and Abilities

• Ability to read and comprehend instructions, short correspondence, and
• Ability to prepare routine correspondence and accurately enter and maintain information.
• Ability to communicate professionally and courteously with visitors, employees, and individuals at all levels of the organization.
• Ability to follow written and verbal instructions and complete tasks under the direction of designated staff.
• Ability to organize and maintain paper and electronic
• Ability to handle confidential employee and company information with discretion and follow established procedures for accessing, storing, and sharing records.
• Strong attention to detail and ability to manage multiple routine
• Ability to apply common sense and sound judgment to routine problems within established procedures and refer questions outside the scope ofthe position to the appropriate staff
• Working knowledge of Microsoft Office Suite, including Word, Excel, and
• Ability to operate standard office equipment, including telephones, printers, photocopiers, and
• Ability to work cooperatively across departments and assist with employee meetings and

Physical & Environmental Factors

While performing the duties of this job, the employee generally works indoors within office and manufacturing areas. The employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, and toxic or caustic chemicals. The noise level in the work environment is usually moderate or loud.

The employee is regularly required to sit, talk, and hear; frequently required to use hands to finger, handle, or feel and reach with hands and arms; and occasionally required to stand and walk. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.

MIN: $21 to $25

Please note that the salary range information is only applicable to California. This range is the companys good faith and reasonable estimate of the compensation for this role based on the positions responsibilities, qualifications, experience, and other relevant factors. Actual compensation may vary depending on the selected candidates specific experience, education, skills, and other relevant factors.

Equal Opportunity Employer

RBC Industrial Tectonics Bearings, is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.

This role is subject to compliance with the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR), which requires the incumbent to be either a US citizen, lawful permanent resident ["green card" holders] or have refugee or asylee status.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.