HR Administrative Assistant (Managed Services) - Remote

Atlantic Health Strategies

West Palm Beach, FL(remote)

JOB DETAILS
SKILLS
Administrative Skills, Applicant Tracking System, Behavioral Health, Business Administration, Candidate Pipeline, Clinical Information Systems, Communication Skills, Cross-Functional, Customer/Consumer Behavior, Data Entry, Detail Oriented, Documentation, Financial Reporting, HIPAA (Health Insurance Portability and Accountability Act), HRIS/HRMS, Health Insurance, Healthcare, Human Resources, Licensing Compliance, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multiplatform/Cross-Platform, Multitasking, Offer Letters, Onboarding, Operational Support, Organizational Skills, Outpatient Care, PHP Scripting Language (PHP Hypertext Preprocessor), Presentation/Verbal Skills, Process Improvement, Psychiatry and Mental Health, Psychology, Record Keeping, Regulations, Regulatory Compliance, Regulatory Requirements, Systems Maintenance, Team Player, Time Management, Writing Skills
LOCATION
West Palm Beach, FL
POSTED
15 days ago

This is a remote position.

  • HR operations and record keeping
  • Perform data entry and maintain accurate employee records in HRIS platforms
  • Maintain and organize digital personnel files in compliance with internal standards and applicable regulations
  • Support benefits enrollment processes and respond to basic employee inquiries, escalating as needed
  • Assist in preparing and tracking HR documentation, including offer letters, employment verifications, and policy acknowledgments
  • Coordinate onboarding logistics for new hires across multiple client organizations
  • Follow up with hiring managers to ensure onboarding tasks are completed on time
  • Support I-9 and E-Verify completion in accordance with federal requirements
  • Handle sensitive employee information with discretion and in compliance with HIPAA standards
  • Assist with recruitment coordination, including scheduling interviews and communicating with candidates
  • Conduct pre-screen interviews and document candidate feedback in the applicant tracking system (ATS)
  • Help prepare job postings and maintain candidate pipelines across active requisitions
  • Assist the HR team with audits, tracker maintenance, and ad hoc reporting
  • Pitch in on special projects and process improvement initiatives as they arise
  • Help ensure HR workflows stay organized and nothing falls through the cracks
  • Update projects using ZohoProjects


Requirements

  • Associate's degree required; bachelor's degree preferred (HR, Business Administration, Psychology, or a related field)
  • 2 or more years of experience in an HR, administrative, or recruiting support role
  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
  • Strong written and verbal communication skills
  • Exceptional attention to detail and organizational skills
  • Ability to manage multiple priorities in a fast-paced, remote environment
  • Comfort handling sensitive and confidential information appropriately
  • Reliable internet connection and a dedicated remote workspace
  • Experience with HRIS platforms such as Rippling, Gusto, BambooHR, or OnPay
  • Familiarity with applicant tracking systems (Zoho Recruit or similar)
  • Knowledge of I-9, E-Verify, and multi-state HR compliance requirements
  • Experience supporting onboarding workflows across multiple locations or organizations
  • Prior exposure to behavioral health, healthcare, or other regulated industries.

Benefits

  • Salary Range: $42,000 -$52,000 commensurate with experience and qualifications
  • Fully Remote
  • Medical insurance
  • Generous paid time off


About the Company

A

Atlantic Health Strategies