HR Secretary II

Thank you for your interest in our HR Secretary II position.

Job Summary:

The HR Secretary II is a vital and supportive member of the PCSD team, working collaboratively with educators, support staff, and administration to achieve the shared goal of ensuring all students receive the education they need to succeed both today and tomorrow. This role is performed within a office environment, overseen by the Executive Director of Talent Development, where teamwork and dedication to student success are paramount.

JOB DESCRIPTION

Position Title: HR Secretary II (Dept.)

Salary Schedule: PCSD Classified

Department: Human Resources

Job Code: 247405

Reports To: Executive Director of Talent Development

Work Schedule: Annual/8 hours per day

Grade/Level: E-2

FLSA: Non-Exempt - Compensatory Time

Primary Function: Performs a wide range of complex secretarial and administrative duties supporting human resources functions. Maintains significant responsibilities within a district-level department while serving as the primary liaison between the department and multiple districtwide programs.

Working Conditions: Physical Demands:

Office Environment

Dexterity of hands and fingers to operate a computer keyboard

Constant Interruptions

Ability to sit or stand for extended periods of time

Works without constant direction

Hearing and speaking to exchange information

Able to lift up to 25 lbs., to receive and organize materials

Bending at the waist, kneeling, or crouching to file materials

Qualifications:

Minimum of a high school diploma or GED

Three (3) years of clerical or secretarial experience involving frequent public contact, school district experience preferred

Intermediate level skills in word processing, spreadsheets, and composing written communication

Must be able to obtain and maintain the GCIC Security & Integrity Training Certification

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

Essential Functions:

1.

Assists with the placement of Student Teacher Interns

2.

Coordinates & manages departmental records management, retention, Inventory & destruction, assists employees and departments with file or document requests

3.

Prepares and coordinates Open Records Request and production of documents with the district's records custodian

4.

Coordinate and manage fingerprint and/or background checks for new employees, substitutes, current employees for renewal, contractors, volunteers, student teachers, and other individuals, as necessary. This includes proper retention, recordkeeping and handling of Employee Criminal History Records

5.

Follow up on Employee Criminal History issues with the employee and schedule appointments for supervisor consultation, as needed

6.

Manage the employee badge process for new hires, contractors, and other individuals as necessary. This includes name changes and badge replacement cycles.

7.

Disseminates department announcements, prepares & disseminates sign in sheets, submits energy requests, reserves rooms and coordinates the room setup for department activities including but not limited to New Teacher Induction sessions, trainings, interviews, meetings, etc.

8.

Assist with coordination, organizing and planning of the Teacher of the Year Program

9.

Assist and participate in special events sponsored by the Human Resources Department

10.

Assist with maintaining and tracking HR/PL Budgets for department. This includes but is not limited to ordering of supplies and materials for the department, preparing and coding check requests, purchase orders and expense reports related to HR functions and activities.

11.

Oversee timesheet accuracy and vacation leave for approval

12.

Coordinates Cohort informational meetings with colleges & universities and sends notifications to schools

13.

Screens and routes calls for the department, as needed

14.

Provide switchboard relief for Central Office Receptionist, based on department schedule

15.

Operates a variety of office equipment including copier, fax machine, computer and assigned software including but not limited to fingerprint and badge machine hardware and software.

16.

Establishes and maintains cooperative and effective relationships with others

17.

Learns applicable sections of the State Education Code and other applicable laws

18.

Learns District organization, operations, policies, and objectives

19.

Adheres to legal statutes, organizational rules and community standards

20.

Maintains successful working relationships with co-workers

21.

Manifests emotional stability and maturity in all phases of job performance

22.

Treats confidential information and sensitive situations with discretion and avoids gossip

23.

Presents a professional image when representing Paulding County Schools through word, action and dress

24.

Other duties as assigned by the Superintendent or designee

All staff are expected to fully adhere to the ethical standards set forth by the Georgia Professional Standards Commission, continuously demonstrating a strong understanding of the tasks and responsibilities their roles require. Moreover, they must embody the core belief that every action we take is driven by a commitment to the best interests of our students.

Applicants will be selected for interview. Please do not contact local schools.

• It is the policy of the Paulding County School District not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.
• Vacancies posted for a minimum of ten (10) calendar days. Emergency vacancies posted for a minimum of five (5) calendar days.
• The Paulding County School District uses the E-Verify system to verify eligibility for employment in the United States.