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location_0_addressCountryName

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UNKNOWN

jobPosting hiringOrganization as json hashed.

ADAPTED_NOW

Executive Assistant

Excellent organization and communication skills are essential as you interact with and are the liaison for the executive management team and board of directors. Provide support for board meeting and execution including recording minutes, board book and necessary meeting technological needs.

ACTIVE

EXECUTIVE ASSISTANT Full service financial institution offers highly diversified position supporting the executive team. Excellent organization and communication skills are essential as you interact with and are the liaison for the executive management team and board of directors. Must possess the ability to juggle multiple priorities with a responsive attitude, diplomacy and confidentiality. This is a true right arm assistant role for energetic self-starter. If you think well on your feet and handle administration duties with tact and a positive attitude, this is the ideal position for you.<ul><li>Partner with executives to manage his schedule and coordinate business activities.</li><li>Act as liaison for executives with diplomacy and discretion.</li><li>Manage complex, constantly changing executive calendar, itineraries and travel.</li><li>Meeting planning to include conference and event registrations, lodging social, civic and personal activities, expenses and budget.</li><li>Provide support for board meeting and execution including recording minutes, board book and necessary meeting technological needs.</li><li>Assist in Annual Shareholders Meetings.</li></ul> Exceptional benefits package includes but is not limited to medical, dental, vision, LTD, STD, wellness program, pet insurance, EAP, immediate 401k vesting on individual and matching contributions. Generous PTO.

CareerBuilder Premium Subscription

Highly respected professional services company is searching for a gracious and professional assistant to serve as Office Administrator and Executive Assistant to support this professional services group. This organization cultivates an environment of passionate service and a competitive nature, where corporate leaders build strong relationships and lead by example.

KBSkills

Executive Assistant and Office Administrator Highly respected professional services company is searching for a gracious and professional assistant to serve as Office Administrator and Executive Assistant to support this professional services group. This organization cultivates an environment of passionate service and a competitive nature, where corporate leaders build strong relationships and lead by example. The successful candidate will be a bright and creative individual thriving on ensuring customer satisfaction. Convenient Northeast Atlanta location. Outstanding benefit package. · Serve as point person for managing calendars and scheduling meetings on company shared calendar · Book travel and track expense reports · Process and manage credit card statements · Manage office including office supplies and inventory · Coordinate catering for meetings and corporate events / holiday parties · Assist in the planning and organizing Lunch and Learn sessions · Point of contact with property management · Manage compliance and operational tasks

Executive Assistant and Office Administrator

Administrative Skills

Calendar Management

Credit Cards

Credit Processing

Customer Satisfaction

Executive Assistant Skills 

Expense Reports

Expense Tracking

Maintain Compliance

Operations Management

Professional Services

Property Management

Perform all administrative support functions for executive including welcoming guests, managing meeting arrangements, reservations and catering with the highest level of attention. This Professional Assistant will play an integral role and act as executive’s liaison to the staff and board members with exposure to community leaders throughout Atlanta.

EXECUTIVE ASSISTANT Highly prestigious organization seeking an energetic and highly organized Executive Assistant to support top executive. This Professional Assistant will play an integral role and act as executive’s liaison to the staff and board members with exposure to community leaders throughout Atlanta. The utmost discretion, excellent communication skills as well as a talent for collaboration and consensus building should define you. Intangible skills which are critical are exemplary writing, editing and speaking skills as well as high-level EA experience. Your ability to handle people with diplomacy and finesse and your skill in building and managing relationships at all levels will make you an invaluable asset. Outstanding opportunity in absolutely beautiful setting. · Perform all administrative support functions for executive including welcoming guests, managing meeting arrangements, reservations and catering with the highest level of attention. · Coordinate travel needs including air, ground transportation, hotel, dining reservations and meeting venues. · Meeting planning, including off-site meetings, managing expense reports, etc. · Research and prepare meeting briefing documents, taking notes and preparing relevant materials, execute post meeting action items · Database management · Excel at organizing and streamlining work flow processes. · Help create a positive and professional working environment. · Manage correspondence and communications as needed.

Executive Assistant to C-Level Executive

Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities . Total travel coordination including air and ground transportation, hotel reservations and other travel documentation .

<ul><li> Sounding board, confidant and conduit to keep the executive well informed and help facilitate his/her decision making </li><li> Calendar gatekeeping, prioritizing and providing recommendations on scheduling conflicts </li><li> Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities </li><li> Review, proofread, and format all correspondence to ensure accuracy, completeness, and consistency </li><li> May attend senior level meetings to take notes and follow-up on outstanding agenda items </li><li> Assist in document management, compilation, distribution and storage </li><li> Total travel coordination including air and ground transportation, hotel reservations and other travel documentation </li></ul>

CVS Health offers a world of promising job opportunities across a diverse range of careers in everything from corporate and pharmacy roles to retails positions. No matter where you work at CVS Health, your unique skills, talents and abilities are welcome and valued. We recognize and reward greatness and want our employees to know their work is making a difference in the lives of millions. Join us today. Together we can continue making innovative, high-quality health and pharmacy services safe, affordable and accessible – for all.

Aviation Industry

Document Management

Documentation

Establish Priorities

Hotel Reservation

Meeting Minutes

Proofreading

Travel Planning

PERMANENT

FULL_TIME

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients and the broader organization. Leveraging the Firm’s Travel Department while overseeing all aspects of travel planning, logistics, details and execution, to attorney’s preferences, aiming to be efficient with the attorney’s time during business trips, and keeping client-related components of business trips at the forefront.

Salary

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<div class="ps_box-group psc_layout psc_bordert" id="win0div$ICField188"><div class="ps_box-scrollarea" id="win0divHRS_SCH_PSTDSC$0"><div class="ps_box-scrollarea-row" id="win0divHRS_SCH_PSTDSC_row$0"><div class="ps_box-group hrs_cg_groupbox_field_label_back" id="win0divHRS_SCH_WRK_DESCR100$0"><h2 class="ps_header-group">US Job Description</h2><div class="ps_content-group" id="win0divHRS_SCH_WRK_DESCR100grp$0"><div class="ps_box-longedit psc_disabled psc_has_valueasrte psc_nolabel psc_wrappable" id="win0divHRS_SCH_PSTDSC_DESCRLONG$0"><div class="ps_box-label" id="win0divHRS_SCH_PSTDSC_DESCRLONGlbl$0"> </div>Firm InformationReed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.Position SummaryThis executive assistant role is responsible for providing high-level, executive and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients and the broader organization.Job Duties and Responsibilities<ul><li style="list-style-type:disc">Specialized legal support leading to exceptional client service</li><li style="list-style-type:disc">Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (zoom links, locations, contact information), often across time zones and multiple busy calendars.</li><li style="list-style-type:disc">Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events and travel.</li><li style="list-style-type:disc">Leveraging the Firm’s Travel Department while overseeing all aspects of travel planning, logistics, details and execution, to attorney’s preferences, aiming to be efficient with the attorney’s time during business trips, and keeping client-related components of business trips at the forefront.</li><li style="list-style-type:disc">Track all follow-up requests (meetings, materials, deliverables).</li><li style="list-style-type:disc">Approach all client interactions, either in writing, by telephone or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team and the Firm.</li><li style="list-style-type:disc">Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events and interactions.</li><li style="list-style-type:disc">Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda.</li><li style="list-style-type:disc">Process Matter Opening Forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened.</li><li style="list-style-type:disc">Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents.</li><li style="list-style-type:disc">Contribute to success of the attorney’s financial and client growth goals.</li><li style="list-style-type:disc">Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response.</li><li style="list-style-type:disc">Maintain Outlook contacts lists, promptly adding new contacts upon introduction to the attorney and keeping up-to-date as contact information changes.</li><li style="list-style-type:disc">Work in conjunction with Firm’s Business Center to ensure prompt processing of all expenses.</li><li style="list-style-type:disc">Process timesheets daily, drafting entries and following up as appropriate.</li><li style="list-style-type:disc">Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providng support to attorneys outside of team assignments</li><li style="list-style-type:disc">Provide support outside of standard working hours, including during evenings and weekends as needed.</li><li style="list-style-type:disc">Additional duties as assigned.</li></ul>Corporate Tasks as required <ul><li style="list-style-type:disc">Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); File formation documents with various entities (both state and county) </li><li style="list-style-type:disc">Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); Retrieve documents from files as needed. </li><li style="list-style-type:disc">Maintain Client Minute Books.</li></ul>Litigation Tasks as required <ul><li style="list-style-type:disc">E-Filings: Federal, State and appellate court filings. Scheduling remote court appearances </li><li style="list-style-type:disc">Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. </li><li style="list-style-type:disc">Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review.</li></ul>Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. RequirementsEducation: Two years of college or equivalent experience required. College degree or equivalent experience is preferred.Experience: Five plus years experience in a high-level administrative support position. Experience in a law firm or other professional services firm preferred.Skills: Expert organizational skills; top-notch time management skills; streamlined and polished communication style; problem-solving orientation; ownership of the role and the responsibilities; meticulous attention to detail; ability to remain calm and poised in times of high stress.Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents. Advanced Outlook skills including the calendaring and task functions. Facility with Zoom and MS Teams. Ability to handle confidential and sensitive matters professionally and with discretion. Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations. Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines. Demonstrated ability to take initiative, manage projects and handle multiple competing priorities. Flexibility and ability to adapt to constantly changing priorities.Project management skills/training, a plus.OtherSupervisory Responsibilities: NoneEquipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.Essential Job Functions: Ability to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis.﻿Ability to utilize technology, including computers and telecommunication devices. Ability to handle multiple tasks and diverse work problems on a daily basis and complete assignments within set timelines. Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision. Ability to adapt to changing work situations and grasp and apply new ideas. Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use.Ability to use independent judgment and discretion and adapt to changing work situations.Ability to effectively communicate with various personalities at all levels.  Working Conditions: Ability to work a minimum of 3 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week.Pay Ranges:This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.<ul><li style="list-style-type:disc">Atlanta: $30.50 - $37.45 per hour </li></ul>Benefits Package Overview:<ul><li>401k Plan</li><li>Medical</li><li>Health Savings Account</li><li>Virtual Health</li><li>Dental</li><li>Vision</li><li>Accident Insurance</li><li>Hospital Indemnity</li><li>Critical Illness Insurance</li><li>Life Insurance</li><li>Short-Term Disability</li><li>Long-Term Disability</li><li>Flexible Spending Accounts</li><li>Lyra Health Employee Assistance Program (EAP)</li><li>Paid Family Leave (for eligible Exempt and Non-Exempt Staff)</li><li>College Savings Plan</li><li>Transportation Benefit</li><li>Back-up Child Care</li><li>College Coach</li><li>Pet Insurance</li><li>Paid Time Off </li></ul>Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.Qualified candidates only. No search firms. </div></div></div></div></div></div>

Although Reed Smith works from multiple locations, the firm's lawyers are linked by more than technology. All share a common culture, with Core Values supporting Reed Smith's firm-wide commitment to add value, achieve excellence, and promote professional development. These foster a workplace in which diversity and inclusion, pro bono service and community support are manifest.
As the firm continues to grow, it remains sharply attuned to its Core Values, which define its professional character as well as what clients can expect from Reed Smith lawyers, who live these values every day.

Reed Smith LLP

Executive Assistant - Hybrid (Atlanta Office)

salaryMin

salaryMax

payPeriod

currency

Attorney

Calculators

Childcare

Communication Skills

Contact Management

Copying Machines

Court Deposition

Customer Relations

Customer Support/Service

Detail Oriented

Develop and Maintain Customers

Document Scanners

Due Diligence

Employee Relations

Equal Employment Opportunity (EEO)

Fax Machines

File Maintenance

Flexible Spending Accounts

Hospital

Insurance

International Law

Journalism

Legal

Legal Documents

Legal Support Skills

Life Insurance

Logistics

Manual Dexterity

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

Office Equipment

PC (Personal Computer) Systems

People Management

Presentation/Verbal Skills

Problem Solving Skills

Project/Program Management

Quality Assurance

Regulations

Reimbursement

Team Player

Telecommunications

Time Management

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