School Secretary II - Elementary
Classified Position - 7777
2026-27 school year
Salary
Category 3 per Salary Schedule
Days
TBD
Reports to:
School Principal
SCOPE OF RESPONSIBILITIES
Perform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities; assist the Principal in routine administrative tasks; perform public relations and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel as assigned
DISTINGUISHING CHARACTERISTICS
Perform a variety of clerical and secretarial duties in a school with faculty, student body enrollment and educational programs
REPRESENTATIVE DUTIES/ESSENTIAL FUNCTIONS
- Organize, coordinate and schedule a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities
- Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail
- Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned
- Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events
- Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs
- Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures
- Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate
- Register, release or transfer students; complete enrollment information
- Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines
- Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned
- Provide clerical assistance to faculty and staff as needed
- Orient new and substitute teachers; provide directions, keys and instructional materials
- Comply with medication administration protocol designated by Hopkins County Health Department and HB 126
- Maintain regular and predictable attendance
- Adhere to the professional code of ethics
- Successfully utilize technology as appropriate in job function
- Perform related duties as assigned
KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:
- Modern office practices, procedures and equipment
- Record-keeping techniques
- Health and safety regulations
- Correct English usage, grammar, spelling, punctuation and vocabulary
- Oral and written communication skills
- Interpersonal skills using tact, patience and courtesy
- Telephone techniques and etiquette
- Basic first aid techniques
- Operation of standard office machines including computer equipment
ABILITY TO:
- Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks
- Perform public relations and communications services for the Principal
- Add, subtract, multiply and divide quickly and accurately
- Understand and follow oral and written directions
- Compose correspondence independently
- Complete work with many interruptions.
- Type at an acceptable rate of speed
- Work independently with little direction
- Establish and maintain cooperative and effective working relationships with others
- Learn, interpret, apply and explain rules, regulations, policies and procedures
- Operate a variety of office machines including typewriter, computer terminal, calculator and copiers
- Understand and work within scope of authority
- Maintain good public relations with students, parents, teachers and the public
- Meet schedules and time lines
- Plan and organize work
- Train and provide work direction to others
- Compile and maintain accurate records and prepare reports
- Work confidentially with discretion
- Communicate effectively both orally and in writing
- Administer first aid to ill or injured students
MINIMUM QUALIFICATIONS
- Any combinationmiddot; equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law. Must pass the Para Educator test in accordance with state regulations or have earned 48 accredited college hours.
- Two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public
DESIRABLE QUALIFICATIONS
- Knowledge/experience with student information system (for attendance secretary) or financial software (for financial secretary)