An insurance defense law firm, is seeking a full-time Legal (Litigation) Secretary to provide secretarial support to 4+ attorneys. Qualified candidates will have the following knowledge, skills and abilities:
Job Duties:- Provides administrative support to a team of civil litigation defense attorneys;
- Draft basic legal documents including standard pleadings, discovery and correspondence for review by the attorneys;
- Manage and maintain attorneys calendars, including litigation deadlines and scheduling meetings;
- Basic accounting duties including processing vendor invoices, preparing check requests and submitting invoices / expense reports for payment to the client or accounting;
- Handle incoming and outgoing correspondence, including emails, phone calls and mail;
- Manages E-filing in both state and federal courts using e-File Texas and NextGen;
- Enters attorney time into billing system using L & A codes on billing software;
- Run conflict checks and open new client matters; including closing files;
- Exercises discretion and maintains information of a confidential nature;
- Communicate with clients, court personnel and other counsel in a professional manner;
- Able to multi-task to assist with handling a busy litigation docket;
- Occasional overtime, as needed and other duties as assigned;
Qualifications:- 5+ years of recent litigation experience in a law firm. Defense litigation experience preferred;
- Some knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills;
- High proficiency in MS Office Suite;
- Experience with electronic court filings (state and federal);
- Familiarity with DMS (document management system), preferably iManage
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AUSDH40