Long Term Substitute - Administrative Assistant

SUMMARY: The Administrative Assistant provides a high level of secretarial, administrative and operational support to the Principal by coordinating, overseeing and managing an array of ongoing duties to ensure the efficient operation of the school office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide receptionist and secretarial support to Principal and main office administrators, including taking and responding to messages, filing, copying, entering and managing school calendar, managing incoming mail and assisting with appointments when necessary.
• Provide general office support as necessary to ensure smooth flow of daily operations of the school to include managing student data, i.e. student registration, transfers, withdrawals, attendance and demographic updates.
• Support and assist district security procedures per the collective bargaining agreement.
• Assist building administrators with organization of building events, such as open houses, picture day, school concerts and awards ceremonies.
• Possess knowledge about school and district activities, district policies and regulations and other information necessary for the functioning of the office.
• Assist Principal and Assistant Principals with coordinating beginning and end of year processes for opening and closing school each school year.
• Order all school, office supplies and miscellaneous items for school as needed by principal. Create and submit requisitions and approved purchase orders to Accounts Payable.
• Track and submit weekly payroll time sheet to the Payroll department.
• Assist with the end of school day dismissal by communicating with guardians if necessary.
• Enter data from Facility Permit Request form into SchoolDude.
• Assist with coordinating and requesting maintenance of office related equipment as needed.
• Maintain a high level of confidentiality.
• Perform all other job-related duties as assigned by Principal and Assistant Principals within reason of expectations of the Middle School Administrative Assistant Schedule A role.