Office Administrator

VTG is seeking an Office Administrator to provide administrative support to our team in Washington, DC. The position is 100% onsite.

• Maintain a welcoming, comfortable, organized environment for employees and visitors; this includes ensuring all visitors sign in and are issued a badge, as well as ensuring professional entry way and common areas 
• Answer all phone calls- screen and direct calls accordingly.
• Purchase and maintain inventory of office supplies (from paper to food) for multiple office locations. This will require the use and understanding of online ordering through our databases and sources, including tracking usage to find opportunities to be more efficient and effective in purchasing strategies. 
• Provide administrative support to senior staff, and other staff as directed, in a fast-moving, ever-changing environment. This will require the use and knowledge of applications such as, but not limited to MS Word, Excel and PowerPoint, SharePoint, and MS Teams.  
• Maintain multiple Conference room calendars and foster awareness via communication on events occurring in spaces with leadership team. For events, provide resources needed for meeting to take place, which could include placards, agendas, signs, etc. 
• Administer the company's parking and transportation benefit program, including processing requests, maintaining records, and serving as a point of contact for employee questions.
• Support the planning and execution of employee engagement initiatives, recognition programs, and company events by assisting with logistics, communications, and event coordination.
• Provide administrative support to senior staff, and other staff as directed.
• Work closely with Building Manager, Engineer, and Security to maintain a safe and efficient workable space.
• Coordinate the distribution of facility-related communications to employees, including office closures, maintenance notices, safety updates, visitor procedures, and other workplace announcements for both on-site and remote team members.
• Manage all Telcon Accounts - work with PMs to assign and distribute Telcon lines accordingly. 
• Attend meetings accordingly, particularly to foster process improvement or enhance communication across personnel.
• Maintain a welcoming, comfortable, organized environment for employees and visitors.
• Support the recruitment process as needed.

Required Skills:

• Bachelor's degree ; or  3+ years of relevant experience may be substituted for degree.
• Positive attitude with excellent customer service skills.
• Strong work ethic and ability to thrive in a fast-paced environment.
• Excellent interpersonal and customer service skills with a professional and welcoming demeanor.
• Strong verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• Effective time management skills with the ability to prioritize competing tasks.
• Ability to work independently while collaborating effectively with a team.
• Demonstrated initiative and a proactive approach to problem solving.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Must be a US citizen.
• Ability to obtain and maintain a DoD Security Clearance.

Preferred Skills:

• Previous administrative, office coordination, or Human Resources support experience.
• Experience supporting employee engagement activities, onboarding, or office events.
• Previous experience in a government contracting or professional services environment.