Job Description:
This work depends on strong coordination between the field and the office. We are seeking a high energy, detail-oriented, self-starter with 3-5 years of administrative experience and a strong customer service background to support daily administrative operations. This individual will serve as the primary point of contact for incoming calls and visitors, provide direct administrative support, and help ensure the office runs smoothly and efficiently.
This position is on site 5 days a week in Washington, DC.
What You’ll Do
Answer and route calls from clients, vendors, and field crews
Greet visitors, subcontractors, and deliveries
Handle incoming/outgoing mail, packages, and job-related documents
Keep job files, contracts, and office records organized
Manage the CEO’s calendar, meetings, and reminders
Help schedule meetings, site visits, and occasional travel
Assist with preparing documents, reports, and emails
Track office and basic job-related supplies; place orders as needed
Coordinate with vendors, subcontractors, and service providers
Support HR and finance with onboarding paperwork, timesheets, and filing
Assist project managers with admin tasks (documents, coordination, follow-ups)
Help keep the office clean, organized, and running efficiently
Qualifications & Skills
High school diploma or equivalent required; associate degree preferred
Minimum 3–5 years of administrative, office assistant, or receptionist experience
Strong organizational and time-management skills
Excellent verbal and written communication skills (Spanish bi-lingual a plus)
Proficiency with Microsoft Office (Outlook, Word, Excel)
Professional demeanor with strong customer service orientation
Ability to multitask, prioritize, and work independently