Operations & Sales Administrator

Dairy Ingredients, Inc.

Davisburg, MI

Full-time

5 days ago

Job Description

Benefits:

401(k)
401(k) matching
Health insurance
Paid time off
Profit sharing

Job Summary

We are seeking a highly organized and versatile Operations & Sales Administrator to manage our day-to-day business functions. In this role, you will serve as the backbone of our office, handling everything from tracking sales and processing accounts payable/receivable (AR/AP) to booking outbound logistics and ordering office supplies. The ideal candidate is a proactive multitasker who can seamlessly pivot from financial bookkeeping to administrative support for upper management.

Key Responsibilities

Sales & Financial Administration

Manage sales transactions, process orders, and maintain updated customer accounts.
Handle AR/AP duties, including generating customer invoices, processing vendor payments, and following up on overdue accounts.
Perform routine bookkeeping tasks
Maintain digital and physical financial records with high accuracy.

Logistics & Office Operations

Book outbound logistics and coordinate shipments with freight carriers or third-party logistics (3PL) providers.
Track shipments and resolve any delivery delays or transit issues.
Monitor and order office supplies, equipment, and kitchen stock to prevent operational downtime.
Oversee daily office operations to ensure an organized and efficient working environment.

Management Support & General Admin

Provide administrative assistance to management as needed, including scheduling meetings, managing calendars, etc.
Act as a point of contact for external vendors, clients, and visitors.
Draft professional correspondence, memos, and operational spreadsheets.
Assist with special projects and other clerical duties as assigned.

Qualifications & Skills

Experience: 2–4 years of experience in an administrative, office management, or sales support role.
Financial Literacy: Proven experience handling basic AR/AP, invoicing, or bookkeeping (experience with QuickBooks and ERP system is a plus).
Logistics Knowledge: Familiarity with arranging shipping, freight, or courier services.
Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Soft Skills: Exceptional organizational skills, strong attention to detail, and a problem-solving mindset. Brings an upbeat and professional attitude to daily client interactions.
Education: High school diploma or GED required; an Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.

Numbers & Facts

Location	Davisburg, MI
Job Type	Full-time

Skills

Accounts Payableunmatched
Accounts Receivableunmatched
Accounts Receivable Processingunmatched
Administrative Managementunmatched
Administrative Skillsunmatched
Billingunmatched
Bookkeepingunmatched
Business Administrationunmatched
Calendar Managementunmatched
Cargo/Freightunmatched
Customer Relationsunmatched
Detail Orientedunmatched
Develop and Maintain Customersunmatched
ERP (Enterprise Resource Planning)unmatched
Financial Administrationunmatched
Financial Literacyunmatched
Health Insuranceunmatched
High School Diplomaunmatched
Intuit Quickbooksunmatched
Logisticsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Equipmentunmatched
Office Managementunmatched
Order Processingunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Past Due Accountsunmatched
Problem Solving Skillsunmatched
Salesunmatched
Sales Administrationunmatched
Sales Managementunmatched
Sales Supportunmatched
Spreadsheetsunmatched
Third-Party Logistics (3PL)unmatched
Transaction Processing/Managementunmatched
Writing Skillsunmatched

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