Senior Administrative Assistant
Company Overview:
Netlist, Inc. (OTCQB: NLST) is a leading provider of high-performance modular memory subsystems and next-generation storage-class memory solutions. We specialize in cutting-edge technologies that enable innovation in AI, cloud computing, and enterprise infrastructure. Our product portfolio includes DDR4/DDR5 DIMMs, NAND-based SSDs, and advanced interconnect technologies such as CXL and PCIe.
Join our world-class engineering team and be part of shaping the future of memory and storage architecture.
Position Summary:
The Senior Administrative Assistant provides administrative support to Human Resources and assists with the day-to-day operation of the Irvine office. This position supports HR administration, employee activities, office services, facilities coordination, purchasing and inventory, and general administrative projects. The position requires a highly organized, dependable, and service-oriented individual who can manage multiple priorities and work effectively with employees, vendors, and management.
Key Responsibilities:
Human Resources & Administrative Support
- Provide administrative support to the Senior Manager, Human Resources and assist with day-to-day HR activities.
- Assist with new hire onboarding and employee departures, including onboarding schedules, paperwork, background checks, badges, and other administrative activities.
- Assist with maintaining employee information and records in Paycom and ensure HR records are accurate and up to date.
- Prepare Personnel Action Forms (PAFs) and other employee documentation as directed.
- Assist with benefits administration, open enrollment, employee communications, and 401(k) coordination.
- Support interview scheduling, employee recognition, training, employee engagement activities, and company events.
- Prepare spreadsheets, correspondence, presentations, agendas, and other administrative materials.
- Maintain confidentiality of employee and company information.
- Coordinate day-to-day administrative needs for the Irvine office.
- Order employee lunches, office supplies, breakroom supplies, beverages, and other office-related items.
- Maintain office inventory and proactively replenish supplies.
- Maintain organized conference rooms, breakrooms, supply areas, and common areas.
- Coordinate incoming and outgoing mail, FedEx, UPS, USPS, courier services, and deliveries.
- Coordinate employee office and building access badges.
- Assist with employee gym enrollments and access issues.
- Identify routine office and facility maintenance needs and coordinate repairs with the Irvine Company, contractors, and appropriate vendors.
- Coordinate vendor access and follow up on open maintenance and service requests.
- Assist with office and workstation moves, furniture needs, equipment repairs, and office reconfigurations.
- Coordinate routine services for copiers and other shared office equipment.
Required Qualifications:
- Bachelor's Degree from an accredited college or university
- Advanced Microsoft Outlook, Word, and Excel skills, including logic, pivot tables, formulas and VLOOKUP functions.
- 2 plus years of administrative experience as an administrative assistant or in a similar role
- Strong organizational and time-management skills
- Excellent communication and interpersonal abilities
- Ability to multitask and prioritize effectively
- Demonstrated ability to handle confidential and sensitive information with a high degree of discretion, professionalism, and sound judgment.
Pay Range: $34 to $36 per hour