Senior Clinical Secretary Procedures - Gastroenterology & Hepatology

Overview:

Schedules procedures and appointments using knowledge of information received from a variety of sources. Schedules patients for same-day inpatient procedures, and orders appropriate blood work. Schedules patients for lab testing, ancillaries, physician appointments, ICD and pacemaker appointments. Coordinates inpatient transfers and admissions. May input and edit master schedule.

Responsibilities:

1. Schedules patients for same-day inpatient procedures.
2. Schedules patients for laboratory testing, ancillaries, physician appointments, ICD and pacemaker appointments, and outreach.
3. Notifies patients of appointments, labs, testing, procedures and preparation.
4. Notifies physicians, technicians, and nurses of special needs and situations of patients.
5. Coordinates inpatient transfers and admissions.
6. May input and edit the master schedule.
7. Obtains and documents authorizations and pre-certifications prior to lab testing, physician appointments for outpatient and same-day procedures while notifying Clinic Administration concerning changes in patient insurance prior to the appointment or procedure day.
8. Coordinates daily procedure and weekly schedules.
9. Delivers day sheets, schedules, and procedures folders to physicians, nurses, labs and the same-day department. Processes laboratory day sheets from previous day.
10. Obtains films, reports, and patient histories for procedures, testing, and physician appointments.
11. Processes, uploads, and files reports.
12. Notifies physicians of meetings, conferences, and patient procedure dates.
13. Maintains logs, codes NNE reports, and runs monthly reports.
14. Maintains an adequate stock of supplies, brochures, and forms.
15. Monitors and keeps rotaries updated.
16. Performs other duties as required or assigned.

Qualifications:

• Associates degree with 1 year of experience working in a fast-paced hospital setting, or the equivalent in education and experience required.
• Familiarity with word processing techniques and medical terminology required.
• Must be detail oriented and possess the ability to organize, prioritize, and perform multiple tasks simultaneously.
• Excellent communication and interpersonal skills required.

Required Licensure/Certifications:

• None