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Senior Executive Assistant

Tools for Humanity

San Francisco, CA

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JOB DETAILS
SALARY
$183,000–$215,000 Per Year
SKILLS
Administrative Skills, Apple, Artificial Intelligence (AI), Blockchain, Calendar Management, Catering Services, Communication Skills, Corporate Compliance, Cross-Functional, Cryptography, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, International Operations, Interpersonal Skills, Leadership, Logistics, Network Design, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Product/Service Launch, Team Player, Time Management, Willing to Travel, Writing Skills
LOCATION
San Francisco, CA
POSTED
3 days ago
About the Company:

Tools for Humanity (TFH) designs and builds technology behind World. World is building a real human network designed to accelerate people in the age of AI. As bots and autonomous agents reshape the internet, people, institutions, and applications need a trusted way to confirm who is a real human while preserving privacy. The TFH and World tech stacks make this possible: the Orb verifies real, unique people, World ID proves it privately, and World App puts these capabilities, and more, in people's hands. Together, they add a human layer to an AI-driven internet.

World is already running at a global scale. More than 17 million people across 160 countries have verified with World ID, and more new Orb verifications take place each week. World App is already among the most used wallets globally. Developers are integrating World ID to build safer online experiences and create spaces where real people can participate, earn, and be recognized in ways AI simply can't replicate.

Founded in 2019, TFH has more than 400 people across hardware, software, AI, cryptography, mobile engineering, and global operations. Our teams come from OpenAI, Tesla, SpaceX, Apple, Google, Stripe, Meta, Coinbase, Palantir and MIT Media Lab. We're backed by leading investors, including a16z, Khosla Ventures, Bain Capital Crypto, Blockchain Capital, Variant, Tiger Global, and Coinbase Ventures, as well as prominent operators and founders across fintech and AI.

TFH and World have been featured on the cover of TIME Magazine, highlighted in Fast Company's Next 5 in Fintech, and explored in a Bloomberg deep dive. The New York Times, Bankless and TechCrunch have all recognized our collective progress in identity, cryptography, AI, and global-scale hardware deployment. Our leadership is also named to the Time AI 100. Learn more about the newest product launches from our Liftoff event.
About the Opportunity:

The role will provide high level administrative support to the President and CEO. This position will act as a liaison between other senior TFH leaders, cross-functional business teams and external business partners. This individual will manage fluid, complex calendars, helping the executives strategically prioritize and sequence their time to meet myriad deliverables while caring for the development of their teams and their work.

This role will support various TFH wide activities, ensuring our team members receive an incredible experience.

In this role you will:
  • Manage time and calendars across global time zones, adjusting and prioritizing schedules due to last minute changes from conflicting meetings.
  • Coordinate key team meetings with internal leadership teams across as well as with external business partners and potential candidates.
  • Ensure the President and CEO are fully prepared and on time for meetings, directly supporting via note-taking, connecting dots and helping the execs and their teams stay on track.
  • Keep a robust to-do list including work to be seen, emails to return, deadlines to manage, etc.
  • Answer correspondence and redirect as needed to teams within TFH including crafting and sending communications.
  • Assist in planning and logistics for team off-sites, all hands, events, and organizing catering when needed.
  • Arrange complex domestic and international travel and process expense reports.
  • Partnering closely with executives and teams to provide dates and timing that could impact project milestones.
  • After-hours and weekend availability required on an as-needed basis, specifically when the executive is traveling or during peak project delivery timing.
  • Team player who can work in a collaborative environment with global teams in multiple time zones.
About You:
  • Work out of the San Francisco office from Monday to Friday
  • Superior verbal and written communication skills, comfort in communicating effectively with senior executives and their teams. Acts as an extension of the executive.
  • Excellent time management and organization skills, comfortable driving others to deadlines and deliverables.
  • Ruthless prioritization to manage challenging deadlines and competing priorities.
  • Adaptable and anticipates change; comfortable with ambiguity and an ever-changing landscape of priorities.
  • Creative and strategic problem solver, supporting our President and CEO constantly evolving priorities.
  • Thrives in helping others be their best selves, anticipating the needs of the team so as to support and propel the work forward.
  • Exceptional ability to partner with others; strong collaborative and diplomatic skills.
  • Strong interpersonal skills displaying personal code of ethics, integrity, and trust. Discretion in handling confidential materials and issues.
  • Thrives in a dynamic, fast paced and global environment.
  • Ability to travel 20% of time domestically and internationally to work alongside the executives and team.


Pay transparency statement (for CA and NY based roles):

The reasonably estimated salary for this role at TFH ranges from $183,000 - $215,000, plus a competitive long term incentive package. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. In addition, TFH offers a wide range of best in class, comprehensive and inclusive employee benefits for this role including healthcare, dental, vision, 401(k) plan and match, life insurance, flexible time off, commuter benefits, professional development stipend and much more!

By submitting your application, you consent to the processing and internal sharing of your CV within the company, in compliance with the GDPR

About the Company

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