Specialist Accounts Payable

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AUSTIN ISD JOB DESCRIPTION

JOB TITLE: SPECIALIST ACCOUNTS PAYABLE PAY GRADE: NIS 6 DUTY DAYS: 260 FLSA STATUS: NON-EXEMPT DATE REVISED: 10/30/2026 HC FUNDING SOURCE: THIS POSITION IS PARTIALLY OR FULLY FUNDED THROUGH LOCAL AND/OR GRANT SOURCES. CONTINUED EMPLOYMENT IN GRANT-FUNDED POSITIONS IS CONTINGENT UPON AVAILABILITY OF FUNDS.

MINIMUM QUALIFICATIONS: A high school diploma or equivalent is required. One (1) year of related experience is required. Fluency in Spanish/English is preferred. SKILL REQUIREMENTS: This position requires knowledge of general office practices, procedures, and office machines. This position will provide skilled complex assistance to the Accounts Payable department. Incumbent must be able to work independently, meet deadlines, and work with numerous interruptions. This position also requires alphabetizing and numerical skills, analytical problem-solving skills and being accurate in checking, reviewing and performing basic accounting. Employees in this position must have demonstrated skill in the use of technology to facilitate effective and efficient office administration. Incumbent must be able to communicate effectively via telephone and e-mail, deal with others in a diplomatic and professional manner, and exercise tact and judgment. Incumbent must have strong interpersonal skills to deal with staff of other offices or departments, and the general public. Employees in this position must be able to read, write, and speak/communicate in English in order to receive and to provide work-related information in a timely manner to other employees, supervisors, principals, school personnel, volunteers and where appropriate, visitors and students. JOB PURPOSE AND RESPONSIBILITY: This position is responsible for all vendor payments which can be produced either through Austin ISD's Purchasing Card Program, check requests, or a PO 3-way match. This position is introduced to the Pcard review process and responsible for reviewing an assigned amount of Pcard transactions. ESSENTIAL FUNCTIONS:

Receive

and

review

documents

relating

to

the

accounts

payable

process.

Match

invoices

and

electronic

receiving

information

with

purchase

orders

and

verifies

accuracy

of

the

billing

when compared to purchasing requirements.

Prepare

vouchers

for

a

high

volume

of

transactions/

payments

when

all

necessary

documents

are

obtained.

Research

invoices

and

answers

inquiries,

whether

written,

telephone,

or

oral,

from

vendors

and

Austin

ISD personnel concerning historical information and inconsistencies.

Perform

detailed

review

of

Pcard

transactions

to

ensure

that

purchases

are

made

within

AISD

Board

Policy, Contract & Procurement and Finance Procedures.

Ensure

all

Pcard

transactions

are

documented

and

coded

accurately

according

to

the

TEA

Financial

Accountability System Resource Guide

Submit

journal

entries

and

payroll

deductions

to

PCard

Billing

Coordinator

as

necessary

when

reconciling

Pcards.

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AUSTIN ISD JOB DESCRIPTION

Assist

Account

Payable

Specialists

Sr

with

vendor

invitations

to

the

District's

Payment

Works

platform.

Assist

with

extra

assigned

tasks

and

projects

as

needed.

Provide

an

exceptional

customer

experience

for

all

AISD

stakeholders

with

intentional

and

professional practices that promote a culture of respect. OTHER DUTIES AS ASSIGNED: Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. PHYSICAL EFFORT AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position may involve rare exposure to blood or body fluids. Regular attendance is required for this position. Tools/Equipment Used: Standard office equipment including computer and peripherals Posture: Frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions, frequent walking, grasping/squeezing, wrist flexion/extension, and overhead reaching Lifting: Frequent moderate lifting and carrying (15 pounds) Environment: S tandard office setting, occasional prolonged hours Mental Demands: Maintain emotional control under stress; work with frequent interruptions PERSONAL WORK RELATIONSHIPS: This position reports directly to the appropriate supervisor of the department. Incumbent regularly offers guidance and consultation to school personnel, vendors, administrators, and other Austin ISD employees. The Austin Independent School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.. I have read & acknowledged the job description above. Employee Signature:

Date: