Position: Specialist, Accounts Payable
PRIMARY PURPOSE:
Direct the prompt and accurate payment of all expenses incurred by the District, coordinating and verifying payments submitted by other Business Office staff, Administration staff, School Nutrition, Maintenance, Campuses and the Athletic Department. Ensure proper documentation for staff registrations, travel advances and reimbursements as set by District policy. Communicate with vendors and suppliers to resolve problems with invoices and payments on account. Interface with staff regarding check cycles, voided checks and cancelled purchase orders.
QUALIFICATIONS:
Education/Certification:
- High school diploma
- College course work preferred
Special Knowledge/Skills:
- Proficient skills with computers and ten-key by touch
- Knowledge of accounting procedures and school district account codes preferred
- Ability to analyze problems and select proper corrective actions
- Excellent written and oral communication skills
Experience:
- Three years of accounts payable or related experience preferably in a public education environment
MAJOR RESPONSIBILITIES AND DUTIES:
- Open vendor and interoffice mail and stamp with date received.
- Receive and process and delegate all accounts payable invoices, requisitions and purchase orders.
- Batch invoices with proper purchase order numbers; ensure completeness and accuracy of invoices and shipments.
- Detect and resolve problems with incorrect orders, invoices and shipments.
- Send copies of invoices to the departments to obtain or verify signatures, account coding and/or other questions if necessary.
- Contact vendors to correct and obtain information when appropriate.
- Research statements for open invoices or past due invoices resulting from partial shipment.
- Verify receiving records and check invoices for accuracy.
- Confirm balances for all outstanding purchase orders, verifying valid outstanding encumbrances at year end.
- Verify invoice amounts against approved purchase orders.
- Print and mail/distribute checks at designated time frames or as directed.
- Perform data entry of vendor payments.
- Approve direct pay requests on a weekly basis and ensure adequate documentation is received to substantiate expenditures.
- Follow special instructions for checks, direct pay and purchase order requests.
- File copies of checks, direct pay requests, invoices and purchase orders.
- Create monthly journals for voided checks.
- Communicate effectively with vendors and district employees.
- Collaborate with independent auditors.
- Maintain confidentiality of information in the accounts payable office.
- Attend TASBO meetings and workshops.
- Demonstrate cooperation by working effectively with others including supervisors, peers and vendors.
- Display dependability by being punctual and attentive at work.
- Exhibit reliability by completing work as assigned and meeting project timelines.
- Convey poise and self-control in decision making and problem solving.
- Recognize the needs of the job, show initiative in suggesting improvement of efficiency and productivity.
- Comply with policies and procedures pertaining to job assignment.
- Maintain proper safety and security precautions in preventing unnecessary or unreasonable risk of injury to self or others.
- Seek to improve task performance through additional training, skill development, self-assessment and goal setting.
- Perform other duties as assigned by the Director of Finance.
SUPERVISES: None
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; ability to communicate effectively (verbally and written); ability to work with numbers in an accurate and rapid manner; maintain emotional control under stress
Apply:
Apply online at lpisd.org, attaching a letter of interest and resume. Your application must include three references, one of which must include your current supervisor.
Other Information
The district contributes $400/monthly to the cost of "employee-only" health insurance which is $175/monthly greater than the state required amount of $225/monthly.
Pay Grade: Paraprofessional PG 7, 12 duty-months (240 Days)
Minimum: $20.40/hr
Midpoint: $24.47/hr