Sr Executive Assistant

At The IRONMAN Group, our purpose is clear: to inspire people to unlock their greatest potential through sport, pushing beyond limits to become the fullest expression of human achievement. Through our BE ICONIC vision, we are building the most loved brands, producing the worlds most inspiring events, and fostering deeply engaged communities that change lives. Each year, we aim to empower over a million athletes to cross a finish line and inspire a billion people through the power of the human spirit. As part of our team, youlljoin a high-performance, caring culture where innovation thrives, communities are uplifted, and every achievement, big or small, is celebrated.Youllhelp shape experiences that fill hearts, consume minds, and enrich souls. This is more than a job.Itsa chance to be part of a global movement, to lead from the front, and to leave a legacy. Together, we create inspiring moments that last a lifetime.The IRONMAN Group is the world's largest operator of participation sports, delivering over 250+ events a year across 55+ countries thanks to a passionate global team.For more information, visitwww.ironman.com/about-ironman-group. The Opportunity: A highly skilled, proactive Senior Executive Assistant will serve as the primary point of contact and trusted partner to the CEO. The role will provide end-to-end support for the CEO, including scheduling, meeting logistics, travel and expenses, drive meeting readiness and follow-through, and manage one direct report who provides dedicated support to the Chief Business Officer (CBO). Each assistant owns support for their designated leader, working as a team to share workload during busy periods and provide reciprocal cover during planned absences. Responsibilities will also include travel and hospitality related to the companys Board of Directors, coordinating group or complex travel for additional executives, and office administration. Success requires exceptional judgment, discretion, organization, and the ability to create clarity across competing priorities. Key Responsibilities: Primary Executive Partnership: Serve as the principal point of contact for the CEO, providing coordinated, high-quality support to ensure the CEO operates effectively and efficiently across a complex global organization. Calendar and Priority Management: Own and optimize the CEOs calendar across multiple time zones. Prioritize requests, resolve conflicts, protect focus time and ensure schedules align with strategic priorities. Coordinate with the Executive Assistant to CBO on joint commitments. Travel and Expense Management: Own the planning and coordination of the CEOs domestic and international travel, including bookings, itineraries and changes, and manage the timely preparation and submission of the CEOs expenses in accordance with company policies. Coordinate shared, group or complex travel and related expenses for additional executives, working with the Executive Assistant to CBO and other support teams. Share workload during busy periods and provide reciprocal travel and expense cover during absences. Meeting Agendas and Readiness: Develop agendas in partnership with the CEO and relevant internal and external stakeholders. Coordinate pre-reads, briefing materials and talking points, confirm readiness and ensure the CEO is fully prepared. Work with the Executive Assistant to CBO to coordinate preparation for joint meetings. Meeting Effectiveness and Follow-Through: Attend key meetings as required. Accurately capture decisions, actions, owners and timelines; communicate next steps; and maintain disciplined follow-through. Executive Communications and Stakeholder Engagement: Draft and manage high-level correspondence and act as a trusted liaison with internal and external stakeholders, including members of the Executive Leadership Team and their support teams. Board of Directors: Own coordination of the CEOs engagement with the Board of Directors and relevant committees, including monthly and quarterly in-person meetings. Manage the CEOs calendar, agendas, materials, logistics, and timely follow-up. Coordinate broader C-suite meeting logistics in partnership with Board members, Executive Assistants and internal stakeholders, working with the Executive Assistant to CBO on the CBOs participation while each assistant retains ownership of their designated leaders preparation and arrangements. Leadership Offsites and Executive Events: Support the planning and execution of leadership offsites and other key team meetings, including agendas, stakeholder coordination, logistics oversight, and post-meeting follow up. Major Events: Lead the planning and preparation for the CEO activities and engagement at major events, including IRONMAN and 70.3 World Championships, UTMB World Series Finals, and other events such as IRONMAN Pro Series events. Liaise with key internal and external stakeholders to schedule meetings, community engagements and media appearances, and ensure coordination and delivery of briefing materials. Work with the Executive Assistant to CBO to coordinate shared engagements and provide CBO support when on-site. Teamwork and Collaboration: Build strong, trusted relationships across the organization, partnering closely with members of the Executive Leadership Team, functional leaders and other internal and external stakeholders to deliver seamless support to the CEO. Share information, align priorities and coordinate effectively across teams, while maintaining clear accountability for the CEOs needs. Work particularly closely with the Executive Assistant to the CBO on joint commitments, workload coverage and continuity of support. As the executive office evolves, partner effectively with a Chief of Staff or similar role to support strategic coordination, decision-making and follow-through. Management: Manage, coach and develop one direct report. Establish clear priorities, effective ways of working and high standards for service, accuracy, discretion and collaboration. Confidential and Personal Support: Handle highly sensitive matters with sound judgment and strict confidentiality. Manage occasional personal arrangements where needed to protect executive time and enable the CEO to perform at the highest level. Continuous Improvement: Identify opportunities to simplify executive support, strengthen coordination and improve the quality and consistency of service across the executive office. Culture: Contribute to a positive, inclusive and respectful culture by demonstrating professionalism, accountability, collaboration and open communication. Embrace IRONMAN's BE ICONIC mindset, take ownership and continuously look for ways to improve how we work and the experiences we deliver. Act as a culture carrier, recognizing that individual behaviors shape the experience of our athletes, volunteers, colleagues and partners. Qualifications, Skills & Experience: Proven experience providing end-to-end support for a C-suite executive, including scheduling, travel and expense management, preferably in a complex global organization, with the ability to work collaboratively with other executive assistants to share workload and provide absence cover.Experience serving as a senior point of contact for executives and managing relationships with Board members and senior stakeholders.Demonstrated experience preparing agendas, coordinating executive-level materials and driving action follow-through.Prior people-management experience, with the ability to set priorities, coach and develop a direct report.Exceptional judgment, discretion, communication and organizational skills.Ability to manage competing priorities, anticipate needs and remain calm in a fast-paced environment.High cultural awareness and confidence working across geographies and time zones.Advanced proficiency in Microsoft Outlook, Teams, Word and PowerPoint.Willingness and ability to travel domestically and internationally when required, including occasional weekend travel. We are an equal opportunity employer. We consider all qualified applicants without regard to any protected characteristic under applicable law. We also provide reasonable accommodations to qualified individuals with disabilities throughout the hiring process and employment in accordance with applicable law. The above job description is not intended to be an all inclusive list of duties, responsibilities, skill and abilities, required to do the job. Rather, it is intended only to describe the general nature of the job and is a reasonable representation of its activities. Duties and responsibilities may evolve over time.