Temporary Assignment – Anticipated Duration: 6–8 Months
Job Purpose
The HR Coordinator is responsible for providing administrative and operational support to the Human Resources department across a variety of HR functions. This role assists with daily HR activities, maintains accurate employee records, supports HR programs and initiatives, and serves as a point of contact for employee inquiries. The HR Coordinator plays an important role in ensuring smooth and efficient HR operations, fostering positive employee experience, and supporting the overall goals and success of the organization.
Duties and Responsibilities
- Assist with recruitment efforts, including posting job openings, coordinating candidate reviews and interviews, preparing necessary documentation, and facilitating background checks.
- Support new hire setup and onboarding requirements to ensure a smooth transition into the organization.
- Assist with the new hire orientation program, including benefits orientation, HR policies, and Human Resources Information System (HRIS) training.
- Assist with the timely and accurate processing of the company's bi-weekly payroll.
- Maintain accurate and up-to-date personnel files and employee records within the HRIS, ensuring accuracy and confidentiality.
- Organize, file, and maintain employee documentation in accordance with company policies and record retention requirements.
- Support employee relations matters, addressing employee concerns, and facilitating issue resolution.
- Respond to employee HR-related inquiries and promote effective communication across the organization.
- Coordinate HR-related events and initiatives, including employee training, wellness fairs, and employee engagement activities.
- Assist with maintaining and updating required workplace postings, notices, and HR compliance documentation.
- Monitor the company's Learning Management System (LMS) to track employee training completion, compliance requirements, and new hire training assignments.
- Provide administrative and operational support for HR initiatives, programs, and special projects.
- Coordinate and support general office administrative needs, including ordering office supplies, business cards, processing office purchasing requests, and supporting vendor relationships.
- Assist with coordinating meals, catering, and logistical arrangements for business meetings, company events, and other workplace activities.
- Adhere to all company policies, procedures, confidentiality requirements, and business ethics standards.
- Perform other duties as assigned.
Qualifications
Education and Experience
- High school diploma or equivalent required; Associate degree or higher preferred.
- Minimum 2 years of experience in an HR administrative or coordination role.
- Basic knowledge of HR principles and processes preferred.
Skills & Abilities
- Excellent interpersonal and communication skills, both written and verbal.
- Strong problem-solving and decision-making abilities.
- Attention to detail and high level of accuracy.
- Ability to build and maintain strong relationships with employees at all levels of the organization.
- Proficient in MS Office software, HRIS systems and other HR-related software.
- Excellent customer service skills, with a proactive and solution-oriented approach.
- Knowledge of general labor laws and regulations.
Compensation
The anticipated range for this position is $25.00 to $28.00 at an hourly rate. Actual placement within the range is dependent on multiple factors, including but not limited to skills, education, experience and location.
Working conditions
- The HR Coordinator usually works in an office environment.
- The HR Coordinator works a standard work week but may be required to work some weekends and evenings to fulfill duties.
- The HR Coordinator may need to drive their personal automobile for office errands.
Physical requirements
Must be able to type using the keyboard of a computer. Must be able to talk, listen and speak clearly on the telephone. Must be able to lift and carry up to 30 lbs.