office building with two tenant suites + Coordinate maintenance, repairs, and vendor relationships + Partner with the building engineer to support facility operations + Maintain vendor records and preventive maintenance schedules + Respond to and resolve building-related issues Accounts Payable + Process invoices, approvals, and employee expense reports + Reconcile corporate card transactions + Support reporting needs, including sustainability (GHG) tracking Administrative Support + Manage mail, shipping/receiving, and office purchasing + Coordinate employee travel and support office events + Greet visitors, answer phones, and maintain a professional environment + Maintain organized filing systems (digital and physical) + Administer timecard systems Additional Responsibilities + Support special projects and evolving business needs + Help maintain business continuity and emergency preparedness plans Assist with internal systems (e.g., SharePoint) Qualifications (required) + 3+ years of office experience, including exposure to accounting or bookkeeping + Excellent organization and meticulous attention to detail + Sound judgment with the ability to prioritize competing demands independently + Consistent follow-through and reliability in meeting deadlines + Clear, professional written and verbal communication + Proactive, service-oriented approach + Effective problem-solving with a focus on improving processes and efficiency + Comfortable working both independently and as part of a team, with a high level of accountability + Reliable transportation and consistent onsite presence + Ability to lift up to 25 lbs. Preferred + Experience managing office or building operations + Proficiency in Microsoft Office (especially Outlook and Excel) + Familiarity with SharePoint, Teams, or HubSpot + Experience supporting remote teams or working in dynamic environments + Exposure to AI tools in the workplace Nice to Have + Experience in a technology or professional services environment + Knowledge of Sage Intacct + Background in event planning Additional Details This is a hands-on, high-impact role where you'll be central to keeping the office and operations running smoothly.