TPI Global SolutionsCourt Administrative Assistant TPI Global SolutionsCourt Administrative AssistantPhoenix, AZ$1–$1 / hourSkills PreferredTime management and the ability to prioritize a variety of tasks and other specialized clerical support duties with frequent interruptions . Delivers excellent customer service while answering a high volume of questions from internal and external customers by phone, email, and in person .
HITT ContractingCommercial Construction Project Manager HITT ContractingCommercial Construction Project ManagerPhoenix, AZFull timeThe PM provides leadership and serves as the liaison between project team members to promote the interest of both the business and clients in all matters, as well as demonstrate the characteristics of a mid-level leader. Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates.
Tempe Union High School District #21312 Month Administrative Assistant to the Director of Instructional Services 1.0 Tempe Union High School District #21312 Month Administrative Assistant to the Director of Instructional Services 1.0Tempe, AZCoordinates in-state and out of state staff travel through Title II funding by gathering travel information and collaborating with the travel analyst to obtain quotes for Governing Board approval. Essential Functions: Serves as receptionist for Director of Instructional Services; screens visitors, triages calls, scheduling appointments, and providing information to the public.
Bremer Whyte Brown & O'Meara, LLPLegal Administrative Assistant/ Receptionist Bremer Whyte Brown & O'Meara, LLPLegal Administrative Assistant/ ReceptionistChandler, AZWith 200 attorneys across nine offices in four states, and a strong foothold in the legal community, we have built a solid reputation for delivering exceptional legal services across various practice areas. We are a reputable and forward-thinking mid-sized law firm, recognized for our sixth consecutive year as a Best Law Firm® by U.S. News & World Report's Best Lawyers®.
ProsumAdministrative Assistant / Front Office Coordinator ProsumAdministrative Assistant / Front Office CoordinatorPhoenix, AZThe successful candidate will be highly organized, proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a positive and professional attitude. A positive attitude, strong customer service skills, and a willingness to handle both administrative and routine office tasks are essential for success in this role.
Hilton Grand Vacations IncNewAdministrative Assistant Hilton Grand Vacations IncAdministrative AssistantPeoria, AZThe Administrative Assistant performs a variety of administrative support tasks and duties to assist in the day-to-day activities of the department and the members of the department. Excellent people and telephone skills, basic knowledge of office equipment, detail oriented, organized, team player, exercise good judgment.
Western Alliance BankNewExecutive Administrative Assistant Western Alliance BankExecutive Administrative AssistantPhoenix, AZYou'll take a strategic approach to proactively anticipate needs while helping to move the business forward by solving problems, managing multiple business priorities and executing deliverables efficiently and effectively. In a dynamic, fast-paced environment, you'll leverage exceptional communication, collaboration and professionalism across all levelswithin the Bank as you keep a pulse on business needs and help enhance the efficiency of the executive team.
ON Semiconductor CorpAdministrative Assistant ON Semiconductor CorpAdministrative AssistantScottsdale, AZWith a highly differentiated and innovative product portfolio, onsemi creates intelligent power and sensing technologies that solve the world's most complex challenges and leads the way in creating a safer, cleaner, and smarter world. With a focus on automotive and industrial end-markets, the company is accelerating change in megatrends such as vehicle electrification and safety, sustainable energy grids, industrial automation, and 5G and cloud infrastructure.
ApTaskAdministrative Assistant II ApTaskAdministrative Assistant IIChandler, AZ$16–$18 / hourAs an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management.
CAE IncReceptionist / Administrative Assistant CAE IncReceptionist / Administrative AssistantMesa, AZThe Front Desk Administrative Assistant serves as the first point of contact for students, employees, and visitors while providing general administrative and clerical support to on‑site leadership, Student Services, and HR teams. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres-Careers@cae.com.
Covert Special Investigations, IncAdministrative Assistant / Junior Investigator (Part-Time) Covert Special Investigations, IncAdministrative Assistant / Junior Investigator (Part-Time)Chandler, AZ$15.50–$18 / hourThe Administrative Assistant / Junior Investigator supports the daily operations of Covert Special Investigations by assisting with client communications, case intake, file management, research, and investigative support activities. Covert Special Investigations is a multi-state private investigation firm with more than 20 years of experience specializing in insurance investigations, process serving, surveillance, background investigations, and specialized investigative services.
State of ArizonaADMINISTRATIVE ASSISTANT 3 State of ArizonaADMINISTRATIVE ASSISTANT 3Apache Junction, AZ$36,000–$40,100 / yearSelective Preference(s): The ideal candidate for this position will have: Three years responsible administrative experience; OR Bachelor''s degree in a field appropriate to the assignment from an accredited college or university and two years responsible administrative experience; OR a Master''s degree in a field appropriate to the assignment from an accredited college or university and one year responsible administrative experience. Job Duties: Essential Duties and Responsibilities include but are not limited to: Independently composes letters and memos; prepares presentations; develops spreadsheets; maintains and enters information into Access databases in a timely and accurate manner; maintains and utilizes a tracking system for project management to ensure timely submission of internal and external assignments/work products.
Snell & WilmerNewLitigation Legal Administrative Assistant Snell & WilmerLitigation Legal Administrative AssistantPhoenix, AZDemonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively. Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
Comfort Systems USANewHVAC Agreement Administrative Assistant Comfort Systems USAHVAC Agreement Administrative AssistantChandler, AZMaintain Computerized Maintenance Management System (COINS), which may include opening and closing work orders, maintaining equipment status, managing work order back log, maintaining inventory tracking system, and purchasing system. Maintain and operate CMMS as directed by Supervisor; create workorders; create and maintain equipment history database; manage inventory tracking module, purchasing module, etc.
State of ArizonaADMINISTRATIVE ASSISTANT 2 State of ArizonaADMINISTRATIVE ASSISTANT 2Phoenix, AZ$28,059–$48,616 / yearResponsible for compiling, inputting, generating and sending a variety of correspondence to consumers, businesses and various agencies; contacting businesses and consumers to obtain information relating to the consumer complaint; researching consumer and business addresses utilizing various internet research tools in order to obtain a response from the consumer and/or business. Job Summary: The Arizona Attorney General's Office Civil Litigation Division/Consumer Protection & Advocacy Section is seeking an Administrative Assistant 2. This position will be responsible for processing consumer complaints received in the Consumer Information and Complaints Unit of the Consumer Protection and Advocacy Section of the Attorney General's Office.
Cal-Am Properties IncNewRV Sales Administrative Assistant #120 Cal-Am Properties IncRV Sales Administrative Assistant #120Mesa, AZFormed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. This dynamic individual will be providing support to our Sales Team, reporting to our Regional Sales Manager; On-site Sales Manager or Senior Sales associate.
Cal-Am Properties IncRV Sales Administrative Assistant #971 Cal-Am Properties IncRV Sales Administrative Assistant #971Surprise, AZFormed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. This dynamic individual will be providing support to our Sales Team, reporting to our Regional Sales Manager; On-site Sales Manager or Senior Sales associate.
Gilbert Public Schools DistrictAdministrative Assistant - JH Gilbert Public Schools DistrictAdministrative Assistant - JHGreenfield, AZpersonnel records, statistical/financial reports, schedules, contracts, record archives, budget, requisitions, pay rolls, vendor catalogs, eligibility information, emergency packets, etc.) For the purpose of providing up-to-date reference trail, availability of information as needed and ensuring confidentiality. employment verifications, employee action requests, leave, resignations, retirements, salary calculations, purchase orders, new athletic equipment requests, reimbursements, entry fees, etc.) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.
EquiliemAdministrative Assistant EquiliemAdministrative AssistantTempe, AZ$25–$28 / hourThe Administrative Assistant serves as the first-line representative of the organization and is responsible for pleasantly greeting visitors, clients, and staff while efficiently directing guests and callers to their appropriate destinations. This role provides administrative and clerical support to ensure the smooth operation of the office, maintains a professional and welcoming environment, and represents the company in a positive and professional manner to both internal and external customers.
Impresiv HealthNewExecutive Administrative Assistant (President & CEO Support) Impresiv HealthExecutive Administrative Assistant (President & CEO Support)Phoenix, AZDescription: Impresiv Health is conducting a high-priority search for an experienced Executive Administrative Assistant to support the President & CEO and Core Leadership Team(CLT) of a highly visible healthcare organization. This individual will play a critical role supporting executive operations, Board of Trustees activities, travel coordination, and strategic administrative initiatives while maintaining the highest level of confidentiality and professionalism.
Midwestern UniversityAdministrative Assistant - AZ - Admissions Midwestern UniversityAdministrative Assistant - AZ - AdmissionsGlendale, AZPart timeMore than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Inventory & Resource Management: Effectively handles snack inventory, office supply orders, Admissions folders and printed materials, and oversees tracking, safeguarding, and assignment of the Admissions Wi-Fi Hotspots.
Lee Hecht HarrisonAdministrative Assistant Lee Hecht HarrisonAdministrative AssistantPhoenix, AZ$23–$27 / hourLHH Recruitment Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join our client's growing construction team in Phoenix, Arizona. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Apache Junction Unified School DistrictAdministrative Assistant - Principals Secretary Junior High Apache Junction Unified School DistrictAdministrative Assistant - Principals Secretary Junior HighApache Junction, AZ$20.50–$24.50 / hourSeeking a highly organized, student-centered Administrative Assistant who brings professionalism, warmth, and strong attention to detail to a fast-paced school office environment. This role is essential to ensuring smooth daily operations, positive family interactions, and efficient support for staff, students, and the school leadership team.
Comfort SystemsHVAC Agreement Administrative Assistant Comfort SystemsHVAC Agreement Administrative AssistantChandler, ArizonaMaintain Computerized Maintenance Management System (COINS), which may include opening and closing work orders, maintaining equipment status, managing work order back log, maintaining inventory tracking system, and purchasing system. Maintain and operate CMMS as directed by Supervisor; create workorders; create and maintain equipment history database; manage inventory tracking module, purchasing module, etc.
NoGigiddyRemote Administrative Assistant NoGigiddyRemote Administrative AssistantPhoenix, AZRemote$45,760–$58,240The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. • High school diploma or equivalent; additional qualifications as an administrative assistant or in related fields are a plus.
Snell & Wilmer Business Professional OpeningsLitigation Legal Administrative Assistant Snell & Wilmer Business Professional OpeningsLitigation Legal Administrative AssistantPhoenix, ArizonaDemonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively. Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
Viavi Solutions IncAdministrative Assistant Viavi Solutions IncAdministrative AssistantChandler, AZServing as a key partner to the CEO's Executive Assistant and broader executive team, this position provides high-level administrative support across multiple executive management levels, including travel, expense management, and meeting coordination. We make equipment, software, and systems that help to plan, deploy, certify, monitor, and optimize all kinds of networks - like those for mobile phones, service providers, large businesses and data centers.
DXP Enterprises IncAdministrative Assistant DXP Enterprises IncAdministrative AssistantPhoenix, AZSummary: The Administrative Assistant will confirm a large volume of vendor shipment invoices to bill customers, processing vendor acknowledgements for purchase orders placed to ensure all information is accurate, following written process control, expediting purchase orders per documented process and of request of Customer Service Reps, operating telephone equipment and referring incoming calls to appropriate personnel, opening and dispersing of incoming mail. We aspire to be the best solution for the Industrial customers'''' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers.
Rossier Park SchoolNewAdministrative Assistant Rossier Park SchoolAdministrative AssistantPhoenix, AZ$17–$19 / hourOmbudsman Educational Services, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Alternative Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! Ombudsman Educational Services is a division of ChanceLight Behavioral Health, Therapy, & Education, the nation's leading provider of alternative and special education programs for children and young adults.
VITA AEREA PREMIUM AVIATION SERVICES LLCAdministrative Assistant VITA AEREA PREMIUM AVIATION SERVICES LLCAdministrative AssistantMesa, AZVita Aera is seeking a highly organized and detail-oriented Administrative Assistant to support our Executive team. This is an excellent opportunity for a motivated professional who thrives in a dynamic setting and is eager to contribute to a growing aviation-focused organization.
The Atlas GroupNewAdministrative Assistant The Atlas GroupAdministrative AssistantPhoenix, ArizonaThe Administrative Assistant provides comprehensive administrative support for the Phoenix, Arizona facility and serves as a key point of contact for onsite employees, visitors, customers, and vendors. This position supports daily site operations by coordinating administrative activities, maintaining records, assisting leadership and employees, and ensuring effective communication between the Phoenix location and corporate teams.
Bowman Consulting Group LtdAdministrative Assistant Bowman Consulting Group LtdAdministrative AssistantTempe, AZIt is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.
TalentBurst, Inc.NewAdministrative Assistant TalentBurst, Inc.Administrative AssistantPhoenix, AZThis dynamic, results-driven individual will provide specialized administrative and operational support to the Community Health & Records Services Division, coordinating complex projects, managing competing priorities, and helping ensure the efficient delivery of public health services. The ideal candidate is a proactive problem-solver who combines exceptional administrative skills with strong critical thinking, sound judgment, and a commitment to accuracy.
BC ForwardNewExecutive Administrative Assistant BC ForwardExecutive Administrative AssistantChandler, AZ$46–$46.16 / hourFull timeWith delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity. Familiarity with Bank of America systems: Concur, Teams, GEP Smart, corporate travel, MyFacility, Guardian, Workday, and Outlook.
Structural Group IncAdministrative Assistant Structural Group IncAdministrative AssistantPhoenix, AZSTRUCTURAL offers a wide range of specialty repair and maintenance services and is the largest concrete repair contractor in the United States, with roughly 2,500 employees working from locations nationwide and in select international markets. STRUCTURAL integrates technology-driven solutions with specialty contracting services to improve, protect, and enhance the existing infrastructure of owners directly, and in partnership with designers and contractors.
Apollo Mechanical ContractorsAdministrative Assistant Apollo Mechanical ContractorsAdministrative AssistantPhoenix, AZ$21–$25 / hourDuties and Responsibilities: • Answer emails and direct phone calls to the appropriate people • Assist with weekly timecards • Data entry • Order office supplies/jobsite materials • Basic IT requests • Execute/sort incoming and outgoing mail and packages • Invoice Coding and knowledge of cost codes • Assist in new hire onboarding • Manage site badging for field employees • General office administrative duties • Additional tasks as needed. Requirements • Microsoft Office Suite • Ability to multi-task and work under pressure • Organizational skills with the ability to prioritize tasks and responsibilities • Communication skills • Previous Administrative experience in an office setting • Ability to operate common office equipment • The ability to support multiple projects and travel between multiple job sites.
Best Western InternationalAdministrative Assistant, Technology Leadership - Hybrid AZ Best Western InternationalAdministrative Assistant, Technology Leadership - Hybrid AZPhoenix, ArizonaRemoteHeadquartered in Phoenix, Arizona, BWH Hotels boasts a powerful portfolio of 18 brands, including WorldHotels, Best Western® Hotels & Resorts, and SureStay Hotels®, with approximately 4,300 hotels in over 100 countries. Minimum 5 years of progressively more responsible administrative experience with the ability to function independently with a larger scope of responsibility, ideally supporting a senior executive (VP, SVP, C-suite preferred) in complex fast-paced environments.
Best Western International IncAdministrative Assistant - Technology Management Best Western International IncAdministrative Assistant - Technology ManagementPhoenix, AZHeadquartered in Phoenix, Arizona, BWH Hotels boasts a powerful portfolio of 18 brands, including WorldHotels, Best Western Hotels & Resorts, and SureStay Hotels, with approximately 4,300 hotels in over 100 countries. Minimum 5 to 8 years of progressively more responsible administrative experience with the ability to function independently with a larger scope of responsibility, ideally supporting a senior executive (VP, SVP, C-suite preferred) in complex fast-paced environments.
The Hiller CompaniesAdministrative Assistant The Hiller CompaniesAdministrative AssistantPhoenix, AZThe Administrative Assistant contributes significantly to the overall productivity and effectiveness of the business by managing day-to-day operations, facilitating communication, and providing crucial support to staff and management. Job Summary: The Administrative Assistant is responsible for maintaining operational efficiency and supporting various administrative functions, including front-desk/reception.
Gilbert Unified School District 41NewAdministrative Assistant - JH Gilbert Unified School District 41Administrative Assistant - JHGilbert, AZpersonnel records, statistical/financial reports, schedules, contracts, record archives, budget, requisitions, pay rolls, vendor catalogs, eligibility information, emergency packets, etc.) For the purpose of providing up-to-date reference trail, availability of information as needed and ensuring confidentiality. employment verifications, employee action requests, leave, resignations, retirements, salary calculations, purchase orders, new athletic equipment requests, reimbursements, entry fees, etc.) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.
Lee Hecht HarrisonAdministrative Assistant(Property Management) Lee Hecht HarrisonAdministrative Assistant(Property Management)Scottsdale, AZ$22–$26 / hourLHH Recruitment Solutions is partnering with a well-established real estate and property management company in Scottsdale that is committed to delivering a higher level of service than the competition. This position plays a key role in supporting daily leasing operations, resident communication, facilities coordination, and administrative functions for a fast-paced and growing office.
PHI HealthAdministrative Assistant PHI HealthAdministrative AssistantPhoenix, ArizonaDuties include project management, typing, correspondence composition, scheduling meetings, coordinating travel arrangements, maintaining company manuals and forms, and other related administrative support activities. We are focused on outcomes that are smart and responsible by making the best use of our resources to maximize overall productivity and achieve sustainable profitability as a high performing organization.
Lee Hecht HarrisonSales Support Administrative Assistant Lee Hecht HarrisonSales Support Administrative AssistantScottsdale, AZ$23–$24 / hourThis is an excellent opportunity for a polished and professional administrative professional who enjoys supporting sales operations, interacting with customers, and contributing to a positive team environment. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Phoenix Children's HospitalNewAdministrative Assistant - Dermatology Phoenix Children's HospitalAdministrative Assistant - DermatologyPhoenix, AZComposes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.
TDIndustries IncAdministrative Assistant III TDIndustries IncAdministrative Assistant IIIPhoenix, AZFounded in 1946, TDIndustries is a premier, employee-owned Mechanical, Electrical, and Plumbing (MEP) company delivering full-lifecycle building solutions-from design and construction to service and facilities maintenance. The Administrative Assistant III provides high-level administrative support to departments or senior staff, ensuring seamless coordination of office activities and communications.
Paradise Valley Unified School District2026-27 Administrative Assistant IV - Horizon HS Paradise Valley Unified School District2026-27 Administrative Assistant IV - Horizon HSPhoenix, AZThe job of Administrative Assistant IV is done for the purpose/s of providing support to the educational process with specific responsibilities for complex and confidential secretarial and administrative support to the high school-site principal and other administrators; conveying information regarding school functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with constant interruptions.
PREP ASU Preparatory AcademyNewAdministrative Assistant, ASUP West Valley PREP ASU Preparatory AcademyAdministrative Assistant, ASUP West ValleyPhoenix, Arizona10215 N 43rd Ave, Phoenix, AZ 85051The Administrative Assistant at ASU Prep West Valley plays a central role in reinforcing strong systems and fostering a welcoming, organized school environment that supports scholars, families, and staff each day. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.
Peoria Unified School DistrictAdministrative Assistant - Arts Education Peoria Unified School DistrictAdministrative Assistant - Arts EducationGlendale, AZESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following: Manage budgets, grants, and capital expenditures; track revenues and expenses, maintain financial records, and ensure compliance with purchasing procedures. Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
Coverall North AmericaAdministrative Assistant Coverall North AmericaAdministrative AssistantPhoenix, AZThe Administrative Assistant serves as the communications hub handling all incoming calls, for both the regional support center and the Franchised Business Owner’s customer calls responding promptly to inquiries, requests, concerns and forwards to the appropriate Franchised Business Owner and/or Field Service Representative or by the creation of a ticket in FranSys for the Field Service Representative. To provide essential support to Regional Support Center Operations Departments by providing excellent administrative services to all Coverall regional employees and excellent customer service support to all Franchised Business Owners and their customers of that region.
TeemaGroupAdministrative Assistant for State of Arizona TeemaGroupAdministrative Assistant for State of ArizonaPhoenix, AZ$15–$16Switchboard duties involve operating communication systems to answer, direct, and transfer incoming calls to the correct departments or individuals, managing visitor check-ins, and performing general administrative tasks such as taking messages, providing information, and maintaining records. Contacts claimants to advise of appointments and paperwork that is still pending, contacts doctors for follow reports or specific instructions, hospitals for authorizations and reports and other sources such as claimant’s attorneys to answer basic status questions.