732 Results for

Administrative Assistant Jobs in Waltham, MA

Jobs

BELMONT, MA12 days ago

Full-time
Employee

High School diploma or vocational/technical training in secretarial science, office management or in a related field with one to three (1-3) years of progressively responsible secretarial and administrative support experience, plus experience working with computers; working with the public and responding to customer service requests or any equivalent combination of education, training, and experience is required. All applicants are required to complete a Town application form, available from the Town’s website, www.belmont-ma.gov, by emailing humanresources@belmont-ma.gov, calling (617) 993-2740 or by visiting the Human Resources Department at the Belmont Town Hall.

New!

Boston, MA3 days ago

As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill.

New!

Boston, MA5 days ago

$85,000–$95,000 Per Year

Our client is a highly respected Boston-based litigation and business law firm with a long-standing reputation for delivering sophisticated legal counsel to closely held businesses, developers, financial institutions, and high-net-worth individuals. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

Burlington, MA25 days ago

$30–$33 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Boston, MA19 days ago

$30–$30 Per Hour
Full-time
Employee

New!

Boston, MAToday

$75,000–$95,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Devens, MA28 days ago

$24–$27 Per Hour
Temporary
Contractor
Full-time

Keeps physical file storage in order and assists with the boxing of paper records at the end of the fiscal year and organizing boxes to be sent off-site for storage. Uses Microsoft Office products and Adobe Acrobat routinely to track progress, organize paperwork and communicate.

Middleton, MA7 days ago

This role is responsible for scanning, organizing, renaming, uploading, and digitally separating electronic files while maintaining accuracy and efficiency in a fast-paced environment. Our client is a leading environmental solutions provider focused on water, waste, and energy services that drive sustainability and resource recovery.

Burlington, MA11 days ago

$27–$35 Per Hour

Join Uline as an Administrative Assistant supporting our Boston sales team as we continue to grow as a top distributor of shipping, industrial and packaging materials. Uline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations and 17 sales offices.

New!

Quincy, MAToday

$20–$30

New!

Boston, MA6 days ago

This Admin will handle patient inquiries, following-up with patients resolving patient questions regarding insurance verification and authorization. Administrative professional is responsible for handling inbound and outbound communications for hosptial registration.

Boston, MA26 days ago

$24–$24 Per Hour
Part-time
Employee

Waltham, MA25 days ago

Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This Executive Assistant position supports C-level leadership at a suburban life sciences firm, offering $45/hr for a 3+ month onsite assignment with hours of 8:30 AM - 5:00 PM and occasional after-hours support for events and travel.

New!

Boston, MA6 days ago

$35–$42 Per Hour

Proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint). ·5+ years of Administrative Support experience including Executive Level Support.

New!

Boston, MA5 days ago

$55,000–$65,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Across Massachusetts, Rhode Island, and beyond, healthcare providers—including physicians, medical practice groups, hospitals, and long-term care facilities—rely on us to provide strategic, robust defense in complex and high-stakes claims.

Billerica, Massachusetts30+ days ago

$28–$32 Per Hour
Contractor

Client is seeking an experienced Bookkeeper/Accounting Assistant to support daily accounting operations for the North Billerica, MA office, with limited support for the Texas office. Responsibilities include bookkeeping in QuickBooks (mainly AP/AR, expense reimbursements, and bank reconciliations) and assisting with the preparation of monthly and quarterly reporting data for our Japan headquarters.

New!

Boston, MA2 days ago

The Executive Personal Assistant will function as a force multiplier and strategic extension of the principal, operating in a highly visible, Chief-of-Staff–like capacity to maximize his effectiveness, streamline operations, and ensure flawless execution across professional and personal priorities. The ideal candidate has at least 5 years of experience supporting an entrepreneurial type executive in a start-up Experience working at a private equity, venture capital or small finance firm highly desired.

New!

Boston, MA1 day ago

$124,800–$156,000

In addition, this role focuses on care under the supervision of licensed physicians including conducting comprehensive patient assessments, ordering and interpreting diagnostic tests, diagnosing and treating acute and chronic conditions, injuries, and illnesses, developing and implementing treatment plans in collaboration with supervising physicians, prescribing medications and performing procedures, educating patients and families on treatment options, health maintenance, and preventive care and adjusting treatment plans as necessary. The position performs complete, detailed and accurate initial evaluations including medical histories, reviews patient records to develop comprehensive medical status reports, and order laboratory, radiological and diagnostic studies appropriate for complaint, age, race, gender, and physical condition of the patient.

New!

Brookline, MA2 days ago

$19.83–$29.49

Acts as front line for clinical research approval process within Division: Assists in coordinating clinical research review process, serves as initial contact point for Clinical Research Lab (CRL) related requests, maintains database of small-funding opportunities and maintains research resources on website and other internal online platforms. Involved in updating and maintaining external and internal research communication including Division and Clinical Research Lab (CRL) website content and research study recruitment postings within Division (clinic displays, patient portal, social media etc.).

New!

Medford, MA1 day ago

$24–$28.80

Responds to hourly variations in patient volume, clinician and room availability to continually maximize efficient use of space and resources in the clinic; identifies and provides necessary clinical and administrative preparation pertaining to patient care according to protocols; assists with patient care as warranted and within their scope of practice. In addition, this role focuses performing the following duties: Prepares patient rooms, escorts patients to rooms, takes vitals and documents patient information; assists physicians with procedures and educates patients on specimen collection.

New!

MA1 day ago

Remote

$46.03–$99.14

You will be provided a pre-populated, patient-specific form for each evaluation and are not required to prescribe medicine, order lab tests, or alter people’s current treatment regimen. During our In-Home Health Evaluations (and other associated follow-up visits), you’ll meet people where they are and re-engage them with their health care during an approximately 45-minute pre-scheduled visit.

New!

MA1 day ago

Remote

$46.03–$99.14

Boston, MA26 days ago

$23–$24 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A global investment firm in downtown Boston is seeking a Temporary Business Operations Associate to support day-to-day office operations and provide administrative support to senior leadership in its Boston office.

Boston, Massachusetts10 days ago

$26.44–$29.57
Full-time

This position serves as the first point of contact for clients, visitors, and personnel, ensuring a welcoming and professional environment, while also managing document production, mail services, and general office support. The Guest/Office Services Specialist is a client-facing role responsible for delivering exceptional front-of-house service while supporting core office services operations.

New!

Medford, MAToday

$16.15–$28.80 Per Hour

We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. See United Healthcare Privacy Policy at https://www.unitedhealthgroup.com/privacy.html and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions.

New!

Wellesley Hills, MAToday

$16.15–$28.80 Per Hour

See United Healthcare Privacy Policy at https://www.unitedhealthgroup.com/privacy.html and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

New!

Medford, MAToday

$17.98–$32.12 Per Hour

See United Healthcare Privacy Policy at https://www.unitedhealthgroup.com/privacy.html and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. We're an innovative health care leader and multi-specialty group practice, delivering an effective, connected system of care for adult and pediatric patients at 28 practice locations in eastern Massachusetts.

New!

Wellesley Hills, MAToday

$17.98–$32.12 Per Hour

We're an innovative health care leader and multi-specialty group practice, delivering an effective, connected system of care for adult and pediatric patients at 28 practice locations in eastern Massachusetts. See United Healthcare Privacy Policy at https://www.unitedhealthgroup.com/privacy.html and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions.

Boston, MA26 days ago

$17.94–$17.94 Per Hour
Full-time
Employee

New!

Quincy, MA1 day ago

$23–$26.91 Per Hour

New!

Weymouth, MA3 days ago

Social Service functions include but are not limited to: supervising social service staff, direct services, advocacy, counseling, service coordination, education, in-servicing, policy and program development and community relations. The Assistant Director of Social Services will abide by and practice according to the company's Social Service Policies and Procedures Manual, State and Federal guidelines and the National Association of Social Workers' "Code of Ethics".

South Boston, MA7 days ago

BASIC FUNCTION: Accountable for the overall store operation in a manner consistent with our company mission and achieve the highest level of profitability through proper management of facilities, inventories, budgets, employees, and transportation and safety programs while meeting company objectives and customer requirements. Insure effective operation of programs in following areas: quality control, waste control, safety, production incentives, preventative maintenance, inventory control, housekeeping, and employee staffing and training.

New!

Framingham, MA5 days ago

$100,000–$130,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Candidate would be representing clients primarily in divorce and paternity cases, and all related issues such as modifications, child support, restraining orders, and contempt actions.

Boston, MA7 days ago

$1,062.76–$1,062.76

Please Note: Medical Assistant openings prioritize local candidates but may be open to travel candidates depending on the facility and staffing needs. A Medical Assistant supports physicians by performing administrative and clinical duties, such as taking vital signs, preparing patients, and managing medical records.

Foxboro, MA7 days ago

$1,053–$1,053

New!

Natick, MAToday

$29–$29

As a Dental Assistant, you will play a key role in both clinical and administrative support, helping maintain an efficient workflow while providing high-quality care to our patients. Chang Dental Group is a multi-specialty dental practice with a team of general dentists, prosthodontists, periodontists, and endodontists.

Boston, MA18 days ago

Full-time
Employee

Provide administrative and project support to team members, including preparing materials using tools such as PowerPoint, Excel, Canva, and AdobeCreate presentations, reports, visuals, and other supporting documents as neededGather, compile, and organize data from internal systems and external sourcesTake initiative to support high-priority projects; identify issues and communicate solutions or escalate when appropriateRespond to inquiries in a timely and professional manner, providing accurate information and support. 0–2 years of experience in administrative, marketing, or communications rolesStrong written and verbal communication skills with excellent attention to detailHighly organized with strong time management and multitasking abilitiesAbility to work effectively in a fast-paced, team-oriented environmentDemonstrated problem-solving, decision-making, and analytical skills.

New!

Middleton, MA4 days ago

$20–$21 Per Hour
Contractor
Full-time

The client offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting, and resource recovery. Client Info / Who they are: Above and Beyond Talent Acquisition proudly represents our Client, a global leader in water, waste, and energy management.

Melrose, MA8 days ago

Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Hospital, Lawrence Memorial Hospital of Medford, Care at Home - an expansive home care network, and large integrated physician network. Our neurosurgery team provides hope and healing to patients living with nervous system conditions through the development and implementation of comprehensive neurosurgical treatment plans tailored to our patients' goals, comfort and well-being.

New!

Boston, MA1 day ago

$34,222–$47,912 Per Year

Prepare patients appropriately for treatment including transferring to treatment plinth, dressing/undressing, draping and positioning, assembling ambulation aids, assisting patient to apply prosthesis, etc. Perform a wide variety of duties under professional supervision, related to the maintenance of the highest level of function of HRC patients, following established methods and procedures.

New!

Dedham, MA1 day ago

$34,222–$47,912 Per Year

Waltham, MA18 days ago

Full-time
Employee

Boston, MA18 days ago

Full-time
Employee

Supporting Sales Brokers with daily operational and administrative needsCoordinating property listings, marketing materials, and sales documentationAssisting with proposals, presentations, and client communicationsManaging CRM updates, deal tracking, and key deadlinesSupporting marketing initiatives across listings, email, and digital platformsOrganizing contracts, transactions, scheduling, and reporting. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

Ashland, MA18 days ago

Full-time
Employee

Process vendor invoices and enter accounts payable transactions accurately in QuickBooksReconcile invoices, statements, and resolve discrepancies with vendorsPrepare and assist with check runs, ACH payments, and payment documentationMaintain organized AP files and supporting documentationPerform basic account reconciliations and data validationTrack invoices, payment status, and follow up on outstanding itemsSupport general administrative tasks such as data entry, reporting, and record maintenanceAssist with ad hoc accounting and office support tasks as needed. 1+ year of experience in accounts payable, accounting support, or administrative finance rolesHands-on experience with QuickBooks (required)Strong Excel skills (required) – working with spreadsheets, basic formulas, and data trackingHigh attention to detail and accuracyStrong organizational and time-management skillsAbility to work independently in an onsite office setting.

New!

Boston, MA2 days ago

Supervising Admin Assistant'',''Supervising Admin Assistant'',''United States-Massachusetts-Boston - 75 Federal Street'',''United States-Massachusetts-Boston - 75 Federal Street'',''Legal Services'',''Legal Services'',''Committee for Pub Counsel Srvc'',''Committee for Pub Counsel Srvc'',''Full-time'',''Full-time'',''Day'',''Day'',''Jun 5, 2026, 6:04:35 PM'',''Jun 5, 2026, 6:04:35 PM'',''1'',''1'',''96,855.00'',''65,953.00'',''96,855.00'',''Yearly'',''Sandra The Youth Advocacy Division (YAD), the juvenile defender division of CPCS, is committed to ensuring that every indigent child in Massachusetts has access to zealous legal representation in delinquency, GCL Revocation, juvenile murder, juvenile appeals, and youthful offender cases from a diverse and ever improving community of juvenile defenders consisting of both private assigned counsel and staff public defenders.

New!

Boston, MA3 days ago

Sigma Inc. is seeking an experienced Executive Assistant / Administrative Assistant to support senior executive leadership in a fast-paced professional environment in Boston, MA. If you have experience supporting C-level executives, managing complex schedules, coordinating travel, and handling confidential information, we encourage you to apply.

New!

Boston, MA4 days ago

The Youth Advocacy Division (YAD), the juvenile defender division of CPCS, is committed to ensuring that every indigent child in Massachusetts has access to zealous legal representation in delinquency, GCL Revocation, juvenile murder, juvenile appeals, and youthful offender cases from a diverse and ever improving community of juvenile defenders consisting of both private assigned counsel and staff public defenders. As youth in Massachusetts have a right to jury trials, the Attorney in Charge (AIC) oversees a trial office which integrates the work of a supervising attorney, trial attorneys, social service advocates (SSAs), an investigator, and administrative assistants (AAs) to fully address the legal and developmental needs of our clients.

New!

Boston, MA3 days ago

This role combines Human Resources Information Systems (HRIS) analysis with senior-level administrative support, making it a great fit for candidates with strong technical, organizational, and communication skills. Sigma Inc. is seeking a highly organized and analytical HRIS Analyst & Administrative Assistant to support the Human Resources Division Chief for the Massachusetts Gaming Commission (MGC).

Framingham, MA30+ days ago

The Junior Administrative Assistant provides administrative and event support to the Manager of Associate Engagement, ensuring smooth day-to-day operations and successful execution of departmental initiatives. This role involves coordinating events, managing communications, and supporting administrative processes in a fast-paced corporate environment.

Boston, MA30+ days ago

$30–$34 Per Hour

Responsibilities: Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations. We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA.

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Administrative Assistant Jobs in Waltham, MA

ADMINISTRATIVE ASSISTANT II - OFFICE OF BUILDING & PLANNING Town of Belmont

Executive Administrative Assistant - $31/hr ProPivotal

Legal Administrative Assistant – Private Wealth, Trusts & Estates Jobot

Administrative Assistant Beacon Hill Staffing Group

Temporary Administrative Assistant Beacon Hill Staffing Group

Legal Administrative Assistant - 2nd shift Vaco LLC

Administrative Assistant 804 Technology

Middleton Medwaste - Administrative Assistant ECLARO

Administrative Assistant - Sales Uline

Administrative Assistant Vaco LLC

Administrative Assistant Hub Technology Group

Part-Time HR Administrative Assistant Beacon Hill Staffing Group

Executive Assistant Beacon Hill Staffing Group

Executive Assistant Hub Technology Group

Legal Assistant Jobot

Part-time Bookkeeper / Accounting Assistant GCR Professional Services

Executive/Personal Assistant to HNW Principal C-Suite Assistants

Physician Assistant Primary Care/NAVIGATE, Hybrid Tufts Medical Center

Administrative Associate III - Developmental Medicine Boston Children's Hospital

Medical Assistant, Certified - Family Practice - Medford MelroseWakefield Healthcare

Physician Assistant Signify Health

Physician Assistant, In-Home Visits Signify Health

Business Operations Assistant Beacon Hill Staffing Group

Guest/Office Services Specialist Reed Smith US

Per Diem Practice Support Assistant Optum

Practice Support Assistant Optum

Practice Support Assistant II Optum

Practice Support Assistant I Optum

Data Entry Assistant Beacon Hill Staffing Group

Medical Assistant - Specialty Care - Quincy Tufts Medical Center

Assistant Director of Social Services Care One

Assistant Operations Manager K44 Consulting LLC

Family Law Attorney Jobot

Travel Medical Assistant (MA) - $1,063 per week in Boston, MA Pride Health

Travel Medical Assistant (MA) - $1,053 per week in Foxboro, MA Pride Health

Dental Assistant Chang Dental Group

Real Estate Administrative Assistant Company Confidential

Administrative Assistant Above and Beyond Talent Acquisition

Neurosurgeon - Melrose, MA Tufts Medicine

Rehab Aide Co-op Hebrew SeniorLife

Rehab Aide Co-Op Hebrew SeniorLife

Executive Assistant Company Confidential

Sales Assistant Company Confidential

Accounts Payable Clerk Company Confidential

Supervising Administrative Assistant - YAD Administration Commonwealth of Massachusetts

Executive Assistant / Administrative Assistant Sigma Inc

Supervising Administrative Assistant - YAD Administration Committee for Public Counsel

HRIS Analyst & Administrative Assistant Sigma Inc

Junior Administrative Assistant GTT

Administrative Assistant Daley and Associates

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