1,393 Results for

Administrative Jobs in Hayward, CA

Jobs

MENLO PARK, CA30+ days ago

Full-time
Employee

Core Competencies: Leadership & Impact: Proven ability to lead teams, optimize performance, and inspire service excellence while driving meaningful contributions to household operations. Emergency and Flexible Support: Develop contingency plans for urgent requests, such as last-minute travel or event changes, establishing response benchmarks to ensure swift, systematic handling.

New!

San Jose, CA2 days ago

$90,000–$110,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We offer the opportunity to make a meaningful impact, working with top-tier clients, while enjoying career growth and work-life balance at a premier firm!

New!

San Francisco, CA2 days ago

$75,000–$100,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This company concentrates its practice on estate planning, trust administration, and related private client matters, delivering thoughtful, personalized legal solutions tailored to each client’s unique goals.

New!

Cupertino, CAToday

Remote

$23–$40 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

New!

Alameda, CA2 days ago

$85,000–$115,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. You will coordinate initial PMA visits, communicate with customers about scheduling and site requirements, support data accuracy, and help ensure renewals and retention efforts are handled professionally and on time.

San Francisco, CA7 days ago

OPLA's responsibilities include representing the Department of Homeland Security (DHS) in proceedings before the Immigration Courts, representing DHS in appellate proceedings before the Board of Immigration Appeals, and providing support and direction to the Department of Justice, Office of Immigration Litigation as well as to the U.S. Attorney's Offices nationwide. The duties primarily include maintaining and organizing files, mail management, scanning of documents, entering/uploading data into PLAnet (OPLA's electronic alien file repository), conducting research, and drafting documents.

New!

San Francisco, CA5 days ago

$30–$32

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

New!

San Francisco, CA5 days ago

$70,000–$85,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

New!

Foster City, CA1 day ago

$149,800–$240,100 Per Year

This position requires working closely with Product teams to understand go‑to‑market strategies and client demand, develop subject matter expertise, deliver high‑quality product documentation, define efficient implementation and onboarding processes, and establish support models that enable consistent and scalable product adoption. The individual will also partner with service experience teams across Visa’s five global regions to drive global readiness by communicating product launches and enhancements, supporting pilot initiatives, and training regional Client Services teams to ensure long‑term success.

San Rafael, CA8 days ago

$35–$40 Per Hour

Minimum of 8 years of experience supporting executive level leaders such as VP, SVP, or C-level executives, including office administration tasks. Provide comprehensive administrative support to the People Leadership Team (PLT), reporting directly to the Chief People Officer (CPO).

San Rafael, CA13 days ago

$30–$34 Per Hour

The Accounts Payable Coordinator supports daily AP operations by managing the AP inbox, assisting with invoice processing, and helping maintain communication with internal stakeholders and suppliers. Manage the Accounts Payable email inbox, reviewing incoming messages and responding to general inquiries or routing complex issues to the appropriate analyst.

Stanford, CA9 days ago

$30–$30 Per Hour
Full-time
Employee

Daily Timecards checksMonitor timecard reports and work with techs to ensure timely and accurate timecard charges. Tcard - travel arrangementsProfessional Certification support, including travel, payment for class, and test if needed.

Cupertino,, California9 days ago

$32–$35 Per Hour
Contractor

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.

New!

Brisbane, CAToday

$25–$28 Per Hour

Education and experience: High School graduate or equivalent with four years related experience; or college degree and 6 months related experience; or equivalent combination of education and experience. Job duties (front desk, back office, PC, admin or call center, etc.): Call Center supporting our Ambulatory Clinical Home Teams.

New!

Concord, CA3 days ago

$94.86–$142.30 Per Hour

See John Muir Health Terms & Conditions at https://www.johnmuirhealth.com/terms-of-use.html and Privacy Policy at https://www.johnmuirhealth.com/content/dam/jmh/Documents/Legal-and-Privacy/website-privacy-policy.pdf and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. The RN-Administrative Supervisor will act as Incident Commander designee when the disaster plan is activated until a senior administrative person is available to assume responsibility.

Moraga, CA12 days ago

$17.90–$18.40 Per Hour

Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Oversees a team of Associates at front of store ensuring prompt, courteous customer service and promotion of loyalty programs.

New!

Santa Clara, CA3 days ago

$19.50–$21 Per Hour

Joining our California’s Great America Park Services team means you’ll be ensuring the beautification and the cleanliness throughout the park. We’re looking for candidates who have FULL AVAILABILITY meaning they’re able to work opening and/or closing shifts.**Ideally looking for candidates available to work up to 8 hr.

New!

Oakland, CA1 day ago

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions.

Pleasanton, California9 days ago

$22.10–$25.97 Per Hour
Full-time

The Store Consultant will operate and maintain a wide variety of equipment, move boxes and equipment, stock materials, manage the production queue and output, manage complex projects, manage retail supply, and complete assigned tasks based on priority. The Store Consultant consistently delivers a positive customer experience to all customers, utilizing consultative skills to anticipate customer needs, suggest alternatives and provide solutions.

East Palo Alto, CA13 days ago

$20–$24 Per Hour

Works closely with physicians, clinic staff, and ancillary teams to ensure accurate booking of procedures, including verification of provider block time, room availability, equipment, and supplies. Enters and updates scheduling data, manages changes and reschedules, and communicates updates to patients and care teams.

New!

Fremont, CAToday

$22–$24
Full-time

This is an entry-level position ideal for someone with strong attention to detail, excellent communication skills, and a willingness to learn in a fast-paced environment. The Office Administrator will assist with a variety of office, HR, scheduling, and clerical tasks while working closely with multiple departments across the company.

Pleasanton, California9 days ago

$16.90–$26 Per Hour
Full-time

Work includes inspection of customer vehicles and frequent movement around the Service Department to convey information between customers and service technicians. Frequently interacts with customers, service manager and service technicians, and employees from various departments in the dealerships.

Pleasanton, California9 days ago

$17–$23 Per Hour
Full-time

New!

San Francisco, CAToday

$41.03–$53.85
Full-time
Employee

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

San Francisco, CA9 days ago

Work directly with Clipper customers in face-to-face interactions, providing them support and helping them complete various actions with respect to Clipper cards. TTEC is a global consulting, technology, and managed services company that helps brands deliver smarter, more human customer experiences through data, AI, and technology.

San Francisco, CA26 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are committed to helping working families secure reliable benefit programs that enhance long-term financial stability. Your role is to educate, answer questions, and guide them through a professional and supportive consultation experience, ensuring they feel informed and confident in their decisions.

San Jose, CA26 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are a growing organization dedicated to helping individuals and families access benefit programs that strengthen their long-term financial security. Our focus is on delivering honest guidance, maintaining professionalism, and ensuring every member we work with receives a supportive and positive experience.

San Rafael, CA24 days ago

$30–$39.60 Per Hour
Full-time
Employee

This individual must be a self-starter and can manage multiple priorities in a continually changing environment with little to no guidance, and have the ability to look ahead at potential issues that need addressing early. The Executive Coordinator's assignments will be varied and complex in nature, requiring utmost discretion and sensitivity, often requiring considerable judgment, creativity, and discretion in resolving issues.

Stanford, CA24 days ago

$27–$27 Per Hour
Full-time
Employee

At the direction of the Housing Building Manager, perform inventory counts, monitor vendor work progress, count fixtures, and verify completed work orders and custodial cleaning. Conduct thorough facility and room inspections at the direction of the Housing Building Manager to assess current conditions, safety concerns, missing furniture, and identify damage and maintenance needs.

San Francisco, CA7 days ago

Remote

Full-time
Employee

Requirements:5+ years of experience in billing, revenue accounting, or order?to?cash functionsExperience operating at a billing manager or senior individual contributor levelStrong understanding of revenue recognition principlesAbility to step into complex environments quickly with minimal oversightStrong analytical, reconciliation, and problem?solving skillsExcellent communication skills and comfort partnering cross?functionally. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

San Francisco, CA7 days ago

Full-time
Employee

Responsibilities:Own day-to-day accounts payable operations, including invoice processing, payment execution, and supplier supportOversee supplier onboarding, maintenance, and issue resolutionPartner with procurement and internal teams to support purchase order processes and policy adoptionManage and reconcile AP activity, ensuring alignment between the subledger and the general ledgerSupport the month-end close activities related to accounts payableDrive process improvements and automation initiatives within AP workflowsManage and develop AP team members and shared service resourcesSupport compliance activities, including annual vendor reporting. Requirements:8+ years of experience in accounts payable or related accounting operationsPrior experience leading or managing AP teamsStrong understanding of procure-to-pay processes and internal controlsDemonstrated ability to drive process improvements and operational efficiencyDetail-oriented with strong communication skills and a collaborative mindset.

Richmond, CA9 days ago

Full-time
Employee

Collaborate and coordinate with team members to manage all other incoming customer requests, including support for quoting new service categories and working with the billing team on the customer invoicing process. Provide technical support to customers and Client teams, providing guidance in chemical grouping, disposal options, approvals, RCRA & DOT regulations, and compliance.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

San Jose, CA7 days ago

$80,000–$120,000 Per Year
Full-time

CONSIDERED EXPERIENCE INCLUDES: Field Service Technician Engineer Mechanic Tech Maintenance Install Repair Calibrate Maintain Processing & Packaging Equipment Machinery Automated Film Foil Pouchers Baggers Fillers Roasters Dry Friers Vacuum Fried Baked Snacks Potato Tortilla Chips French Fries Confection Nuts Molded Candy Molders #DiedreMoire #JobSearch #JobHunt #JobOpening #Hiring #Job #Jobs #Careers #Employment #jobposting #fieldeservicejobs #technicianjobs. Field Service Technician Engineer Mechanic Tech Maintenance Install Repair Calibrate Maintain Processing & Packaging Equipment Machinery Automated Film Foil Pouchers Baggers Fillers Roasters Dry Friers Vacuum Fried Baked Snacks Potato Tortilla Chips French Fries Confection Nuts Molded Candy Molders _.

Brentwood, CA10 days ago

$50,000–$65,000 Per Year

Job will also involve answering multiple phone lines, providing customer service to agency customers, greeting office visitors throughout the day, drafting letters & reports, and other additional clerical duties as directed by the agency owner and direct manager and supervisor. Will be responsible for providing exceptional customer service to our current clients and new prospects, processing policy change requests, maintain knowledge of our products, and answer any questions our clients may have.

Pleasant Hill, CA9 days ago

$20–$30 Per Hour

Farmers Insurance is one of the largest and most respected insurance providers in the nation, offering a wide range of products and services to help individuals and businesses protect their assets and plan for the future. Our top-performing agency in Contra Costa County, California, is seeking a Customer Service and Sales Representative who is passionate about helping clients protect what matters most.

San Ramon, CA30+ days ago

A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. ¨Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed.

Santa Clara, CA16 days ago

$18.50–$30 Per Hour

Administrative assistants would be responsible for ensuring organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door. Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders.

Livermore, CA30+ days ago

Basic computer skills, ability to learn new programs quickly, and manage the following: Basic Computer Word Processing, and Google Suites, PowerSchool, AESOP, Excel and other inner office programs. Frequently required to stand, walk, sit and use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal.

Clayton, CA30+ days ago

$112,613.84–$136,882.82 Per Year

As a key member of the organization, the selected candidate will help ensure transparency, compliance, and effective coordination across City operations, while contributing to initiatives that enhance systems, modernize records management, and support the delivery of high-quality services to the community. The ideal candidate brings strong technical knowledge of municipal clerk functions, and the ability to communicate effectively, build relationships with elected officials and staff, and manage multiple priorities with accuracy and professionalism.

Union City, CA30+ days ago

Richmond, CA30+ days ago

Temporary

The Assistant Coach is responsible for supporting the head coach in developing a competitive program that emphasizes character, academic achievement, teamwork, and sportsmanship while creating a positive and inclusive experience for all student-athletes. Bueker Middle School is looking for a dedicated, motivated, and student-centered Middle School Assistant Wrestling Coachto lead and grow our middle school program.

Larkspur, CA30+ days ago

$20–$22 Per Hour

Available to work weekday afternoons; Experience working with preschool & elementary school children in an academic setting, or similar setting such as summer camp; Courteous and professional demeanor; Ability to follow directions and reason logically; Detail oriented and well-organized; Health Screening, TB clearance, and background fingerprinting clearance required; A one-year commitment is expected. Oversee students during general group activities and playtime; Participate in preparing the environment for students, including cleaning duties before and after each session; Represent the after school program with a professional image at all times; Engage appropriately with parents, including greeting upon arrival and communicating about students and the program; Maintain confidentiality at all times; Create and maintain a safe learning environment for students.

Union City, CA9 days ago

Consistently rated as one of the top public school districts in Tennessee, GCSSD provides all students with a rigorous and comprehensive academic experience, complemented by an extensive array of opportunities in the arts, activities and athletics. Vision: Every student is engaged in a world-class education and extra-curricular experiences that successfully prepare each one for life through academic, social, and emotional learning.

San Francisco, CA16 days ago

$100,000–$125,000 Per Year

By providing your phone number, you consent to: (1) receive automated text messages and calls from the Judge Group, Inc. and its affiliates (collectively "Judge") to such phone number regarding job opportunities, your job application, and for other related purposes. We are looking for a highly skilled Administrative Assistant / Executive Assistant to support a world‑renowned physician leading an elite concierge medical practice.

New!

Santa Clara, CA1 day ago

$48.22–$53.23 Per Hour

Receives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized). Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).

San Francisco, CA30+ days ago

If you're looking for a steady role where your litigation experience is valued and your work directly supports a successful legal team, this opportunity offers the consistency and collaboration many legal professionals seek. Youll play an essential role in preparing case documents, managing deadlines, and ensuring the smooth operation of daily litigation tasks.

San Francisco, CA30+ days ago

A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.

Walnut Creek, CA30+ days ago

$41,600–$52,000 Per Year

Essential Duties and Responsibilities: The following breakdown is intended to provide a general idea of how the Reception/Data Entry Clerk will spend their time, but this list should not be considered an exact representation of duties: Greeting and Welcoming: Responsible for greeting guests daily as they arrive in person at the office, call the main phone line, and/or email the C.O.P.E. Clerical Duties: Perform other daily clerical receptionist duties such as filing, photocopying, transcribing, data entry, office coordinating, logging and delivering mail, filing, scanning, shredding, and answering and directing phone calls on a multi-line phone, and other assigned tasks.

Palo Alto, CA30+ days ago

A Brief Overview: The primary responsibility of the Patient Administrative Specialist is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting. • Communicate with providers regarding scheduling preferences, and ability to respond to urgent patient needs.

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Administrative Jobs in Hayward, CA

Personal Assistant Manager (2026) Excellence Services, LLC

Litigation Assistant Jobot

Estate Planning Assistant Jobot

Remote Legal Assistant (Family Law) Jobot

HVAC Service Contracts Rep Jobot

General Clerk III Bowhead / UIC Technical Services

Office Administrator Vaco LLC

Legal Assistant Vaco LLC

Senior Consultant, Client Services - Global Service Experience Visa Technology and Operations LLC

Executive Assistant Joulé

Accounts Payable Coordinator Joulé

Water Administrative Associate Talent Software Services

Executive Assistant Pinnacle Technical Resources

Non-Clinical - Administrative/Practice Coordinator Axelon

RN - Administrative Supervisor - Inpatient - Part Time - 12 Hour - Nights John Muir Health

Customer Experience Coordinator Part Time TJ Maxx

Park Services Associate California's Great America

Customer Service Representative Bilingual Cantonese/Mandarin Transdev

Retail Customer Service Associate FedEx

Surgery Scheduler (Healthcare Support) Tech One IT

Office Administrator 034Motorsport

Service Advisor Hendrick Automotive Group Corporate

Service Assistant Hendrick Automotive Group Corporate

Executive Assistant Reed Smith LLP

Bilingual Customer Service Representative - Mandarin-English - Part Time TTEC

Customer Service Representative (Work From Home) AIL

Customer Service Representative - Work From Home AIL

Executive Assistant Talent Software Services

Facilities Inspector Talent Software Services

Billing Manager Company Confidential

Senior AP Manager Company Confidential

Technical Customer Advisor Eclaro

ADMINISTRATIVE ASSISTANT III Aroha Technologies

Field Service Diedre Moire Corp.

Spanish Speaking Insurance Customer Service Representative Raul Diaz-Farmers Insurance Agency

Fully Licensed Insurance Customer Service and Sales Representative Farmers Insurance East Bay

Executive Assistant/Office Manager C-Suite Assistants

Administrative Assistant/Scheduler - Home Health Intouch Home Care Inc

Elementary Building Secretary Marshall Public Schools

City Clerk / Assistant to the City Manager WBCP, Inc.

HIgh School Building Secretary Marshall Public Schools

Middle School Assistant Wrestling Coach Marshall Public Schools

Afterschool Program Assistant Marin Primary & Middle School

Special Education Assistant (Dyer School) 2026-2027 School Year Gibson County Special School District

Admin Assistant / EA Judge Group

Administrative Support Iconma

Secretary Avata Partners (a Division of ZOE Holding)

Administrative Assistant AP Avata Partners (a Division of ZOE Holding)

Reception/Data Entry Clerk Counseling Options & Parent Education Support Ct

Patient Admin Specialist Ryzen Solutions

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