172 Results for

Administrative Jobs in Westbrook, ME

Jobs

New!

Kennebunk, METoday

$20–$23 Per Hour

This role involves opening new case files in the firm's CRM, managing office communications (including phone calls, emails, and correspondence), coordinating meetings, and monitoring critical deadlines. The Maine Divorce Group is an established family law practice with an excellent reputation for caring for clients by providing high-quality, creative, and results-oriented family legal assistance in an environment of trust and respect.

Brunswick, ME24 days ago

The Main function of the Temporary Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.

Portland, Maine10 days ago

$17–$19.98 Per Hour
Full-time

The Store Consultant will operate and maintain a wide variety of equipment, move boxes and equipment, stock materials, manage the production queue and output, manage complex projects, manage retail supply, and complete assigned tasks based on priority. The Store Consultant consistently delivers a positive customer experience to all customers, utilizing consultative skills to anticipate customer needs, suggest alternatives and provide solutions.

Denmark, ME7 days ago

Care Lync is a Social Services agency focused on providing Support Coordination (Service Coordination/Case Management) services to adults diagnosed with Intellectual, Developmental and Physical Disabilities and Autism Spectrum Disorder who are enrolled in the Department of Human Services, Medicaid Waiver Program. The Support Coordinator / Service Coordinator / Case Manager will assist the person(s) receiving services in identifying and communicating his/her requests and needs for services and supports, which may include housing, medical, social, vocational and other community services.

Denmark, ME23 days ago

Portland, ME14 days ago

At Portland Veterinary Emergency and Specialty Care (PVESC), we’re building a unique and dynamic workplace where our team members thrive, grow, and continuously learn while delivering exceptional care to our patients and their families. We are honored to be recognized as the Best Veterinary Hospital in Maine, receiving Gold in the Portland Radio Group's Best of the 207 Awards for four consecutive years: 2022, 2023, 2024 and 2025.

New!

Lewiston, ME2 days ago

Remote

If you're passionate about helping others achieve financial independence and are ready to make a significant impact through scaling your own business within a supportive environment, join GFI-Team Ikigai as a Client Services Specialist and empower communities through excellence in financial services! You'll be working with individuals with in our team over zoom to ensure accuracy and efficiency within the finance team, with the opportunity to manage your own client base and scale your business as an entrepreneurial extension of GFI-Team Ikigai.

Portland, ME15 days ago

Portland, ME14 days ago

Somersworth, New Hampshire10 days ago

$18–$22

You keep the operation organized, the communication clear, and the customer experience smooth from start to finish. Ensure every customer leaves confident and taken care of .

Brunswick, ME30+ days ago

Were filling a critical and growing need in healthcare and provide a flexible option for our team members to earn great pay and build in-demand skills. As a PSS, you may be required to provide transportation, meal preparation, light housekeeping, and daily living assistance to patients, typically in an in-home setting.

Portland, Maine30+ days ago

The essential functions of this position include, but are not limited to, the following such as sitting, standing, waking, bending and twisting, climbing, driving, pushing and pulling, speaking, hearing, writing, lifting, seeing, and reading. Knowledge of equipment operation such as computer terminal, telephone, calculator, copy machine, and fax machine is required.

New!

Falmouth, ME1 day ago

$32–$35 Per Hour

The family is looking for a reliable, organized, and proactive candidate who takes pride in maintaining a clean, well-run household while providing occasional family assistant support. A busy and welcoming family in Falmouth, Maine is seeking an experienced full-time, live-out Housekeeper / Family Assistant to support the smooth day-to-day operations of their home.

Lewiston, ME19 days ago

The PSY - Liaison is a trained human services provider who assists law enforcement staff with behavioral health and/or substance use disorder calls for service, linking community members with area resource programs including but not limited to education, outreach, follow-up care to community members including youth, aging, and citizens in needs of housing, financial, food, legal, and transportation in order to reduce repeat calls for service. High School diploma or equivalent certification plus at least three years of related experience in behavioral health and/or substance use disorders services required; any equivalent combination of education, training, and/or experience that provides the required knowledge, skills, and abilities may be considered.

Lewiston, ME14 days ago

As an alternative to hospitalization or law enforcement intervention, we provide stabilization, observation, assessment, and short-term intervention in a trauma-informed, culturally sensitive environment - open 24/7, 365 days a year, promoting safety, dignity, and recovery. Spurwink is hiring an Overnight Certified Intentional Peer Support Specialist (CIPSS) for our soon-to-open Lewiston Crisis Center, which offers a warm, welcoming environment for individuals ages 14+ experience urgent behavioral health needs.

Yarmouth, MA30+ days ago

$21–$23 Per Hour

Across 4 locations, our client has been serving the Cape & Martha's Vineyard for over 40 years featuring a wide range of products including Sub-Zero/Wolf, Bosch, Thermador, GE, Samsung, Miele, LG, Speed Queen, Electrolux and more. Our culture fosters a positive and supportive environment, empowering team members to excel in their roles, both personally and professionally.

Lewiston, ME21 days ago

As an alternative to hospitalization or law enforcement intervention, we provide stabilization, observation, assessment, and short-term intervention in a trauma-informed, culturally sensitive environment - open 24/7, 365 days a year, promoting safety, dignity, and recovery. Spurwink is hiring Certified Intentional Peer Support Specialist (CIPSS) for our soon-to-open Lewiston Crisis Center, which offers a warm, welcoming environment for individuals ages 14+ experience urgent behavioral health needs.

Scarborough, ME30+ days ago

$24–$26 Per Hour

We are a Maine-based family-run company that specializes in electrical services and installations including standby generators and ductless heat pump services. We recognize that relationships are a two-way street and that having happy and grateful team members is the way to bring world-class service to our customers.

South Portland, ME13 days ago

$19–$22.50 Per Hour

The Center for Safe and Healthy Families is staffed by a multidisciplinary team of professionals including Psychologists, Social Workers, Pediatricians, and Nurse Practitioners who provide child-friendly, expert evaluations of children who may have been abused. Demonstrate extensive knowledge of Spurwink's service array so that inquiries can be thoughtfully discussed and referrals supported.

North Berwick, ME30+ days ago

Perform procurement activities to ensure the customer’s current and anticipated demand for products and materials (stock and/or non-stock, or spot buy) are met and in alignment with’s purchasing strategies. Monitor the quality and timeliness of products and materials supplied;may coordinate the return of damaged goods and/or replacement items.

Auburn, ME14 days ago

This position requires efficiency and flexibility in performing detailed tasks in a fast-paced work environment with frequent interruptions, changing priorities, and multiple deadlines. The essential functions include, but are not limited to: Compile payroll data, post wages, and reconcile errors, in order to balance the payroll and maintain payroll records.

Auburn, ME30+ days ago

$17–$20 Per Hour

Personal Support Specialists (PSS) provide hands-on, non-medical support to older adults and individuals with disabilities to help them live safely and comfortably in their homes or residential settings. MaineTouch LLC is seeking Personal Support Specialists (PSS) to provide in-home personal care and support services to adults and seniors.

Freeport, ME30+ days ago

As a Front Desk Administrative Assistant, you'll be crucial in supporting daily office operations, delivering excellent customer service, and helping keep the workplace organized. As a Front Desk Administrative Assistant, you will be responsible for: Answering multi-line phones promptly and professionally to assist callers and schedule service appointments.

Naples, ME30+ days ago

Potentially assist with billing, collecting payments, insurance payments, HR-related tasks, and other business support duties over time . Start Date: As soon as possible What Youll Do: Provide administrative support to help keep daily operations organized and on track .

New!

Portland, Maine2 days ago

$65,000–$70,000

AmeriCorps, the federal agency that brings people together through service, and its partners — the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance — launched Employers of National Service to connect national service alumni with opportunities in the workforce. Joining our team will provide you with the opportunity to make your career a force for good! https://americanredcross.wd1.myworkdayjobs.com/American_Red_Cross_Careers/job/Portland-ME/Blood-Collections-Supervisor_RC88404.

Portland, Maine8 days ago

This includes collaborating with your team to transport and setup equipment at the collection sites in local communities, creating a welcoming and comfortable environment for volunteer donors, and following all safety procedures while collecting lifesaving blood donations that are delivered to hospitals. Joining our team will provide you with the opportunity to make your career a force for good! https://americanredcross.wd1.myworkdayjobs.com/American_Red_Cross_Careers/job/Portland-ME/Blood-Collection-Staff---Customer-Service_RC88110.

Auburn, ME30+ days ago

GENERAL PURPOSE AND OBJECTIVES/POSITION STATEMENT: The PSS provides peer support services in accordance with the Peer Connect curriculum across all settings preferred by the youth including agency offices, youth's homes, and community-based settings. 3. Provide one-on-one peer support services to youth utilizing the Peer Connect curriculum, allowing the youth to select the location and setting in which they are most comfortable.

Portland, ME30+ days ago

City of Portland /Jetport has a need for a temporary support at the administrative reception desk in the office of the Airport Director . Great people skills and reliability for 5 day schedule 8 AM to 3:30 PM Mon - Fri.

Westbrook, ME30+ days ago

Provide administrative support such as photocopying, assembling policies, manning switchboard, and handling closed files as needed. Responsible for the timely and accurate processing of various transactions for all lines of commercial and Marine insurance.

Raymond, ME14 days ago

$20–$24 Per Hour

As a Front Desk Administrative Assistant, you'll play a vital role in ensuring smooth office operations and delivering excellent service to clients and visitors. As a Front Desk Administrative Assistant, you will be responsible for: Answering and directing incoming calls, greeting visitors warmly and professionally to create a welcoming atmosphere.

Portland, ME30+ days ago

This role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management. We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice.

Portland, ME30+ days ago

Have all renewals, bonds reported and APs, cancellations and modifications processed before the books close for the month. Setup project folders for existing Principals for new projects/approvals.

Sanford, ME30 days ago

Ideal candidate will have manufacturing experience and sales processing from quotes to proposals utilizing sales support software. Excellent employee work history, use of CRM or Salesforce and MS Office products.

New!

East Poland, ME2 days ago

$21–$23 Per Hour

You'll work closely with the HR team to ensure smooth operations, handle visitor interactions, manage communications, and assist with various office needs. If you're ready to start a rewarding career as an Administrative Assistant in Poland, apply today or contact our recruiting team to learn more.

Topsham, ME17 days ago

This is a great opportunity for someone with sales, customer service, construction, design, flooring, tile, cabinetry, countertop, building materials, or home improvement experience who enjoys helping customers bring projects to life. If you have a background in sales, customer service, construction, design, flooring, tile, cabinetry, countertops, building materials, or home improvement, we want to hear from you.

Scarborough, ME18 days ago

$20–$21 Per Hour

As a Front Desk Receptionist, you'll play a vital role in creating a warm, welcoming atmosphere for visitors and callers, supporting daily office operations, and contributing to a positive work environment. This role provides a chance to develop your administrative talents while being an instrumental part of an organization committed to excellent customer service and office efficiency.

Auburn, ME17 days ago

The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. The work requires some physical exertion such as long periods of remaining stationary, moving around indoors and outdoors, positioning oneself to reach objects at varying heights and moving equipment weighing a minimum of 50 lbs.

Steep Falls, ME30+ days ago

activities of daily living such as meal preparation; assistance with communicating on the telephone, email, or internet; general housework such as laundry, dishes, and maintaining a hygienic place of residence. Home, Hope and Healing, Inc. is seeking a PSS to work with a Pediatric client in the Steep Fallsarea, Tuesdays – Fridays 9a – 4p in the Summer, and 2:30pm – 8:00pm during School, along with Saturdays 9a – 4p.

Topsham, ME30 days ago

activities of daily living such as meal preparation; assistance with communicating on the telephone, email, or internet; general housework such as laundry, dishes, grocery shopping, and maintaining a hygienic place of residence. Duties may include: personal hygiene – bathing, grooming and oral care; dressing and undressing; meal preparation and feeding; transfer and/or mobility; safe restroom use and maintaining continence.

Auburn, ME14 days ago

$19–$22 Per Hour

PuroClean of Auburn, ME is seeking a highly organized and detail-oriented Admin / Job File Coordinator to support daily operations, job management, and administrative functions. This role is essential to keeping restoration jobs moving efficiently from intake through completion while supporting scheduling, documentation, estimates, and marketing efforts.

Portland, ME30+ days ago

Remote

$1,000–$1,200

The Transportation Support Coordinator works from home assisting drivers, dispatchers, brokers, and operations to keep freight moving without delays. This role is perfect for someone who wants to learn the industry from the ground up and eventually transition into becoming an Independent Freight Dispatcher.

Portland, Maine15 days ago

Remote

In this 100% work-from-home role, you will assist clients with travel-related questions, provide trip support, and ensure a smooth, stress-free experience from start to finish. This position is ideal for someone who enjoys helping people, is highly organized, and is excited about working remotely in the travel industry.

New!

Brunswick, ME2 days ago

That's right, we live to beat the rush and make it possible to make, bake or take pizzas during the hungry hours of the day and night, part or full time. From customer service representative to management, General Manager to Manager Corporate Operations or Franchisee, our stores offer a world of opportunity.

Lewiston, ME30+ days ago

Full-time

Take off Systems involved in the preparation of an estimate (motor controls, instrumentation, lighting, lighting control, fire alarm, A/V, modular wiring, grounding, motor and equipment connections, generators, power distribution equipment, feeders, UPS, etc.). Must be/become familiar with local vendors and be able to communicate sufficient information (specifications, quantities, sketches) to the vendor to ensure the receipt of accurate and competitive pricing.

Portland, Maine15 days ago

Remote

In this fully remote role, you will serve as a key point of contact for travelers, providing support before, during, and after their trips to ensure a smooth and positive experience. This role is ideal for someone with strong customer service skills who enjoys helping others, staying organized, and working independently in a remote environment.

South Portland, ME20 days ago

Remote

Full-time

In 2025, we reached a historic milestone—achieving the largest weekly, monthly, and quarterly results in company history. Participate in virtual workshops, training programs, and mentorship designed to accelerate your success.

Windham, ME30+ days ago

As a Personal Support Specialist, you will provide hands-on support with personal care, daily living activities, and routine household tasks to help clients remain safe and comfortable in their homes. This role is ideal for someone who enjoys meaningful work, prefers working independently, and wants to make a difference in the lives of others.

New!

South Portland, ME6 days ago

Remote

Full-time

At AO, you’ll gain access to industry-leading mentorship, flexible scheduling, and advancement opportunities designed to help you grow into leadership while building a meaningful and rewarding remote career. AO is seeking motivated, growth-focused professionals who are eager to develop leadership skills and grow within a fully remote, mentorship-driven environment.

New!

South Portland, ME6 days ago

Remote

Full-time

At AO, you’ll gain access to industry-leading mentorship, flexible scheduling, and advancement opportunities designed to help you grow into leadership while building a meaningful and rewarding remote career. This opportunity is ideal for self-driven individuals who thrive in remote settings, enjoy helping others succeed, and are looking for long-term professional growth within a supportive and collaborative culture.

New!

Berwick, ME2 days ago

That's right, we live to beat the rush and make it possible to make, bake or take pizzas during the hungry hours of the day and night, part or full time. Ability to communicate verbally with customers and co-workers to process orders both over the phone and in person.

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Administrative Jobs in Westbrook, ME

Legal Assistant The Maine Divorce Group

Temporary Administrative Assistant Legacy Communities IV LLC

Retail Customer Service Associate FedEx

Case Manager/Support Coordinator (Aging Population) - Oxford, ME Care Lync

Case Manager/Support Coordinator)- Oxford, ME Care Lync

Veterinary Client Service Representative - Emergency Portland Veterinary Emergency and Specialty Care

Client Services Specialist - Remote GFI-Team Ikigai

Veterinary Client Service Representative - Specialty and Emergency Portland Veterinary Emergency and Specialty Care

Veterinary Client Service Representative - Specialty Portland Veterinary Emergency and Specialty Care

Customer Service Representative The Collins Business Group, LLC

Entry-Level Personal Support Specialist (PSS), Brunswick, Maine | Up to $17/Hour MAS Medical Staffing

Flexible Customer Service Associate Hertz

Full Time House Manager / Family Assistant Nanny Poppins Agency

Project Support You Liaison - Second Shift Spurwink Services

Overnight Certified Intentional Peer Support Specialist Spurwink Services

Customer Service Specialist MP RPO

Certified Intentional Peer Support Specialist Spurwink Services

Customer Service Associate LaPlante Electric Inc.

Administrative Assistant/Referral Coordinator Spurwink Services

Customer Service Representative - Integrated Supply Lancesoft

Client Services Representative (Payroll Processing) Payroll Management Inc.

Personal Support Specialist (PSS) MaineTouch LLC

Front Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026 Bonney Staffing

Part Time Administrative Assistant 835514 Bonney Staffing

Blood Collections Supervisor American Red Cross

Blood Collections Staff - Customer Service American Red Cross

Youth Peer Support Specialist Community Care ME

Admin Assistant Jetport Springborn Staffing

Insurance Service Assistant Springborn Staffing

Front Desk Administrative Assistant - Hiring Now! 837278 Bonney Staffing

Legal Administrative Assistant Springborn Staffing

Surety Administrator Springborn Staffing

Customer Service - Manufacturing Springborn Staffing

Administrative Assistant in Poland! Immediate Need! Up to $23/hr! 837546 Bonney Staffing

Customer Service and Sales 837076 Bonney Staffing

Urgently Hiring Front Desk Receptionist in Scarborough! # 837010 Bonney Staffing

Customer Service Representative U-Haul

PSS Personal Support Specialist Skilled Pediatric Homecare Home Hope and Healing

PSS Personal Support Specialist Adult Homecare Home Hope and Healing

Job File & Office Coordinator PuroClean of Auburn ME

Transportation Support Coordinator (Remote) — $865–$1,195 per week American Logistics Authority

Remote Travel Customer Representative Crossborderswithalex

Customer Service Rep(03020) - 208 Maine St Domino's Pizza LLC

Commercial Electrical Assistant Estimator Sargent Electric

Remote Client Support Representative Crossborderswithalex

WFH Customer Service Rep Globe Life AIL - Lisa Russel

Personal Support Services (PSS) Bridge Care Inc

Virtual Work Customer Service Representative – Management Potential Globe Life AIL - Lisa Russel

Customer Service Virtual Representative – Management Potential Globe Life AIL - Lisa Russel

Customer Service Representative Domino's Pizza LLC

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