1,256 Results for

Administrative Jobs in Santa Clara, OR

Jobs

MENLO PARK, CA30+ days ago

Full-time
Employee

Core Competencies: Leadership & Impact: Proven ability to lead teams, optimize performance, and inspire service excellence while driving meaningful contributions to household operations. Emergency and Flexible Support: Develop contingency plans for urgent requests, such as last-minute travel or event changes, establishing response benchmarks to ensure swift, systematic handling.

New!

San Jose, CA4 days ago

$90,000–$110,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We offer the opportunity to make a meaningful impact, working with top-tier clients, while enjoying career growth and work-life balance at a premier firm!

New!

Alameda, CA4 days ago

$85,000–$115,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. You will coordinate initial PMA visits, communicate with customers about scheduling and site requirements, support data accuracy, and help ensure renewals and retention efforts are handled professionally and on time.

New!

Cupertino, CA2 days ago

Remote

$23–$40 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

New!

San Francisco, CA1 day ago

$75,000–$100,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This company concentrates its practice on estate planning, trust administration, and related private client matters, delivering thoughtful, personalized legal solutions tailored to each client’s unique goals.

New!

San Francisco, San Francisco1 day ago

$41.03–$53.85
Full-time

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

San Francisco, CA9 days ago

OPLA's responsibilities include representing the Department of Homeland Security (DHS) in proceedings before the Immigration Courts, representing DHS in appellate proceedings before the Board of Immigration Appeals, and providing support and direction to the Department of Justice, Office of Immigration Litigation as well as to the U.S. Attorney's Offices nationwide. The duties primarily include maintaining and organizing files, mail management, scanning of documents, entering/uploading data into PLAnet (OPLA's electronic alien file repository), conducting research, and drafting documents.

San Francisco, CA7 days ago

$30–$32

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

San Francisco, CA7 days ago

$70,000–$85,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

New!

Foster City, CA3 days ago

$149,800–$240,100 Per Year

This position requires working closely with Product teams to understand go‑to‑market strategies and client demand, develop subject matter expertise, deliver high‑quality product documentation, define efficient implementation and onboarding processes, and establish support models that enable consistent and scalable product adoption. The individual will also partner with service experience teams across Visa’s five global regions to drive global readiness by communicating product launches and enhancements, supporting pilot initiatives, and training regional Client Services teams to ensure long‑term success.

Stanford, CA11 days ago

$30–$30 Per Hour
Full-time
Employee

Daily Timecards checksMonitor timecard reports and work with techs to ensure timely and accurate timecard charges. Tcard - travel arrangementsProfessional Certification support, including travel, payment for class, and test if needed.

Cupertino,, California11 days ago

$32–$35 Per Hour
Contractor

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.

New!

San Francisco, CAToday

Compensation Type: Yearly Highgate Hotels: Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. Location: Overview: The Sales Reservations Manager is responsible for maximizing Rooms revenue through management of the hotel’s room inventory, and for assisting in managing of the day-to-day activities and duties of the Sales and Reservations Department.

New!

Santa Clara, CA5 days ago

$19.50–$20.50 Per Hour

Responsibilities:California’s Great America is the top destination for thrill-seekers and families alike and premiere entertainment with 100+ acres of FUN. Make our guests happy by delivering amazing experiences and helping them create lifelong memories.

New!

San Lorenzo, CAToday

$160,332–$214,860 Per Year

EXAMPLES OF JOB DUTIES: Plan, develop, and implement a preventive maintenance program for the collection system; develop, audit, and update the Sewer System Management Plan (SSMP) and act as legally responsible official (LO) for certifying SSO reports; assist with budget preparation; supervise employees, evaluate their performance, and impose discipline; manage insurance claims related to the collection system; and perform other duties as assigned. To apply: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=15103cd6-c3ba-4567-ac76-31499f411077&ccId=19000101_000001〈=en_US&jobId=589440.

New!

Santa Clara, CA5 days ago

$19.50–$21 Per Hour

Joining our California’s Great America Park Services team means you’ll be ensuring the beautification and the cleanliness throughout the park. We’re looking for candidates who have FULL AVAILABILITY meaning they’re able to work opening and/or closing shifts.**Ideally looking for candidates available to work up to 8 hr.

Campbell, California11 days ago

$22.10–$25.97 Per Hour
Full-time

The Store Consultant will operate and maintain a wide variety of equipment, move boxes and equipment, stock materials, manage the production queue and output, manage complex projects, manage retail supply, and complete assigned tasks based on priority. The Store Consultant consistently delivers a positive customer experience to all customers, utilizing consultative skills to anticipate customer needs, suggest alternatives and provide solutions.

New!

East Palo Alto, CA1 day ago

$20–$24 Per Hour

Works closely with physicians, clinic staff, and ancillary teams to ensure accurate booking of procedures, including verification of provider block time, room availability, equipment, and supplies. Enters and updates scheduling data, manages changes and reschedules, and communicates updates to patients and care teams.

New!

Fremont, CA2 days ago

$22–$24
Full-time

This is an entry-level position ideal for someone with strong attention to detail, excellent communication skills, and a willingness to learn in a fast-paced environment. The Office Administrator will assist with a variety of office, HR, scheduling, and clerical tasks while working closely with multiple departments across the company.

Pleasanton, California11 days ago

$17–$23 Per Hour
Full-time

Work includes inspection of customer vehicles and frequent movement around the Service Department to convey information between customers and service technicians. Frequently interacts with customers, service manager and service technicians, and employees from various departments in the dealerships.

Pleasanton, California11 days ago

$16.90–$26 Per Hour
Full-time

San Francisco, CA11 days ago

Work directly with Clipper customers in face-to-face interactions, providing them support and helping them complete various actions with respect to Clipper cards. As a Cantonese-English Bilingual Customer Service Representative working at the Embacardo BART station in San Francisco, CA, you’ll be a part of bringing humanity to business.

San Francisco, CA28 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are committed to helping working families secure reliable benefit programs that enhance long-term financial stability. Your role is to educate, answer questions, and guide them through a professional and supportive consultation experience, ensuring they feel informed and confident in their decisions.

San Jose, CA28 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are a growing organization dedicated to helping individuals and families access benefit programs that strengthen their long-term financial security. Our focus is on delivering honest guidance, maintaining professionalism, and ensuring every member we work with receives a supportive and positive experience.

Stanford, CA26 days ago

$27–$27 Per Hour
Full-time
Employee

At the direction of the Housing Building Manager, perform inventory counts, monitor vendor work progress, count fixtures, and verify completed work orders and custodial cleaning. Conduct thorough facility and room inspections at the direction of the Housing Building Manager to assess current conditions, safety concerns, missing furniture, and identify damage and maintenance needs.

San Francisco, CA9 days ago

Remote

Full-time
Employee

Requirements:5+ years of experience in billing, revenue accounting, or order?to?cash functionsExperience operating at a billing manager or senior individual contributor levelStrong understanding of revenue recognition principlesAbility to step into complex environments quickly with minimal oversightStrong analytical, reconciliation, and problem?solving skillsExcellent communication skills and comfort partnering cross?functionally. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

San Francisco, CA9 days ago

Full-time
Employee

Responsibilities:Own day-to-day accounts payable operations, including invoice processing, payment execution, and supplier supportOversee supplier onboarding, maintenance, and issue resolutionPartner with procurement and internal teams to support purchase order processes and policy adoptionManage and reconcile AP activity, ensuring alignment between the subledger and the general ledgerSupport the month-end close activities related to accounts payableDrive process improvements and automation initiatives within AP workflowsManage and develop AP team members and shared service resourcesSupport compliance activities, including annual vendor reporting. Requirements:8+ years of experience in accounts payable or related accounting operationsPrior experience leading or managing AP teamsStrong understanding of procure-to-pay processes and internal controlsDemonstrated ability to drive process improvements and operational efficiencyDetail-oriented with strong communication skills and a collaborative mindset.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

San Jose, CA9 days ago

$80,000–$120,000 Per Year
Full-time

CONSIDERED EXPERIENCE INCLUDES: Field Service Technician Engineer Mechanic Tech Maintenance Install Repair Calibrate Maintain Processing & Packaging Equipment Machinery Automated Film Foil Pouchers Baggers Fillers Roasters Dry Friers Vacuum Fried Baked Snacks Potato Tortilla Chips French Fries Confection Nuts Molded Candy Molders #DiedreMoire #JobSearch #JobHunt #JobOpening #Hiring #Job #Jobs #Careers #Employment #jobposting #fieldeservicejobs #technicianjobs. Field Service Technician Engineer Mechanic Tech Maintenance Install Repair Calibrate Maintain Processing & Packaging Equipment Machinery Automated Film Foil Pouchers Baggers Fillers Roasters Dry Friers Vacuum Fried Baked Snacks Potato Tortilla Chips French Fries Confection Nuts Molded Candy Molders _.

Mountain View, CA30 days ago

$75–$82 Per Hour

Job Description:IT Facilities & Infrastructure Project Manager will be responsible for managing corporate IT Facilities and manufacturing projects in structured cabling, WAN/LAN/WLAN, DAS, audio visual/collaboration, clinical labs, Voice, physical security and cyber-Security. Possess solid communication skills, and will be comfortable working in a dynamic fast-paced technical environment with experience using Agile/Scrum process and best practices to ensure the successful planning and delivery of projects in IT Facilities.

HAYWARD, CA30+ days ago

$20–$30 Per Hour

The Customer Service Representative (CSR) is responsible for delivering exceptional service to clients by assisting with policy inquiries, processing changes, and supporting the agencys sales and retention efforts. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environmen.

Oakland, CA30+ days ago

Required Skills & QualificationsRequiredAssociate degree (AA/AS) or certificate/coursework in legal studies, office administration, or related field. The organization is committed to reliable energy delivery, regulatory excellence, and creating a positive, community-focused work environment.

New!

San Jose, CA3 days ago

Small law firm in San Jose is seeking a Secretary or Paralegal or Administrative Assistant with 1-10+ years trusts/estates/tax (preferably or at least some transactional law support experience). Trusts/Estates Paralegal/Secretary/Admin Needed in San Jose, CA.

San Francisco, CA30+ days ago

As Resident Services Team Lead, you'll carry a caseload of up to 25 residents — formerly unhoused adults now living in supportive housing — and provide the case management, crisis intervention, and day-to-day guidance that turns a new apartment into a permanent home. You'll operate within a Housing First, Harm Reduction framework and serve as both a direct services provider and a collaborative leader for on-site Resident Services Counselors.

San Francisco, CA30+ days ago

We provide permanent supportive housing combined with wraparound services that help residents stabilize and rebuild their lives — and we're looking for a compassionate, organized leader to help keep our properties running smoothly. You'll supervise and schedule front desk staff, support residents with rent collection and recertification, monitor building safety, and serve as a key trainer for our Desk Clerk Training Program.

San Francisco, CA30+ days ago

We are partnering with a well-established San Francisco nonprofit dedicated to providing supportive housing and wraparound services to formerly unhoused residents to find an experienced Site Manager for a direct hire opportunity. The Site Manager reports to the Regional Property Director and leads an on-site team including a Maintenance Supervisor, Assistant Site Manager, and Desk Clerks.

Santa Clara, CA18 days ago

$18.50–$30 Per Hour

Administrative assistants would be responsible for ensuring organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door. Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders.

Union City, CA30+ days ago

Basic computer skills, ability to learn new programs quickly, and manage the following: Basic Computer Word Processing, and Google Suites, PowerSchool, AESOP, Excel and other inner office programs. Frequently required to stand, walk, sit and use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal.

Livermore, CA30+ days ago

Union City, CA11 days ago

Consistently rated as one of the top public school districts in Tennessee, GCSSD provides all students with a rigorous and comprehensive academic experience, complemented by an extensive array of opportunities in the arts, activities and athletics. Vision: Every student is engaged in a world-class education and extra-curricular experiences that successfully prepare each one for life through academic, social, and emotional learning.

San Francisco, CA18 days ago

$100,000–$125,000 Per Year

By providing your phone number, you consent to: (1) receive automated text messages and calls from the Judge Group, Inc. and its affiliates (collectively "Judge") to such phone number regarding job opportunities, your job application, and for other related purposes. We are looking for a highly skilled Administrative Assistant / Executive Assistant to support a world‑renowned physician leading an elite concierge medical practice.

New!

Santa Clara, CA3 days ago

$48.22–$53.23 Per Hour

Receives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized). Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).

New!

Gilroy, CA3 days ago

$36,000–$78,000 Per Year

Youll play a key role in ensuring client satisfaction, growing our customer base, and helping individuals find the right insurance solutions. This position is a in the office with some flexibility, combining exceptional customer service skills with the ability to drive sales growth.

San Francisco, CA30+ days ago

If you're looking for a steady role where your litigation experience is valued and your work directly supports a successful legal team, this opportunity offers the consistency and collaboration many legal professionals seek. Youll play an essential role in preparing case documents, managing deadlines, and ensuring the smooth operation of daily litigation tasks.

San Francisco, CA30+ days ago

W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.

New!

San Jose, CA2 days ago

Maintains general office systems and functions including ordering office supplies, sorting and distributing incoming and outgoing mail, updating postage machine, break room supply order management, ordering and coordinating catering deliveries. Provides administrative support with duties that include answering phones, delivering messages, data entry, creating and maintaining logs, creating Excel spreadsheets and charts, PowerPoint presentations, scheduling appointments, filing and other tasks as requested.

San Francisco, CA11 days ago

We’re looking for a high-energy, ambitious CS professional who has seen what great startup Customer Success looks like and is excited by the opportunity to be the first dedicated CS hire at a company with huge upside. We’re hiring a Founding Customer Success Manager to build and lead Customer Success from the ground up at a fast-growing early-stage SaaS startup.

San Francisco, CA8 days ago

Keywords: Nursing Manager of Administration; Interim Nursing Manager of Administration; Manager of Administration; Interim Manager of Administration; Nurse Administrator; Interim Nurse Administrator. Experience: Minimum of 12 years of recent relevant experience, including knowledge of principles and practices of nursing for all inpatient settings, emergency departments, surgical services and ambulatory care settings.

Santa Clara, CA30+ days ago

$64.33–$88.94 Per Hour

The ideal candidate brings a strong background in industrial automation, leadership of diverse engineering teams, and the ability to drive high-quality, compliant solutions from concept through commissioning. Support and oversee control panel design, industrial networking architecture, and system infrastructure including virtual environments and database integration (e.g., SQL Server).

Palo Alto, CA29 days ago

An engineering firm is seeking a Technical Project Assistant to work directly with Principal by supporting project and administrative functions at their Palo Alto, CA office. Strong knowledge of MS Office and experience in administrative support.

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Administrative Jobs in Santa Clara, OR

Personal Assistant Manager (2026) Excellence Services, LLC

Litigation Assistant Jobot

HVAC Service Contracts Rep Jobot

Remote Legal Assistant (Family Law) Jobot

Estate Planning Assistant Jobot

Executive Assistant Reed Smith US

General Clerk III Bowhead / UIC Technical Services

Office Administrator Vaco LLC

Legal Assistant Vaco LLC

Senior Consultant, Client Services - Global Service Experience Visa Technology and Operations LLC

Water Administrative Associate Talent Software Services

Executive Assistant Pinnacle Technical Resources

Sales Reservations Manager The Timbri

Call Center Associate California's Great America

Collection System Manager Oro Loma Sanitary District

Park Services Associate California's Great America

Retail Customer Service Associate FedEx

Surgery Scheduler (Healthcare Support) Tech One IT

Office Administrator 034Motorsport

Service Assistant Hendrick Automotive Group Corporate

Service Advisor Hendrick Automotive Group Corporate

Bilingual Customer Service Representative – Cantonese-English - Part Time TTEC

Customer Service Representative (Work From Home) AIL

Customer Service Representative - Work From Home AIL

Facilities Inspector Talent Software Services

Billing Manager Company Confidential

Senior AP Manager Company Confidential

ADMINISTRATIVE ASSISTANT III Aroha Technologies

Field Service Diedre Moire Corp.

IT Facilities & Infrastructure Project Manager Protingent

Insurance Customer service rep Diego Nunez-Farmers Insurance Agency

Senior Legal Secretary GTT

Trusts/Estates Paralegal/Secretary/Admin Needed in San Jose, CA Alchemy Legal

Resident Services Team Lead Cantonese Agility Recruiting

Assistant Site Manager – Supportive Housing Agility Recruiting

Site Manager – Supportive Housing Agility Recruiting

Administrative Assistant/Scheduler - Home Health Intouch Home Care Inc

HIgh School Building Secretary Marshall Public Schools

Elementary Building Secretary Marshall Public Schools

Special Education Assistant (Dyer School) 2026-2027 School Year Gibson County Special School District

Admin Assistant / EA Judge Group

Administrative Support Iconma

Customer Service Sales Rep Pinheiro Insurance Agency Farmers Insurance

Secretary Avata Partners (a Division of ZOE Holding)

Administrative Assistant – Digital Marketing MatchPointe Group

Administrative Assistant I PPS-HPS

Customer Service Manager Preston Harris Group

Manager, Administrator HCTHealthcare

Facilities Management Systems (FMS) Lead Selectek, Inc.

Technical Project Assistant Blueprint Hires

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