NewAccounts Payable Specialist - Phoenix, AZ - 5101 Progressive RoofingAccounts Payable Specialist - Phoenix, AZ - 5101Phoenix, AZ$20–$28 / hourThis position is responsible for processing invoices, maintaining vendor relationships, ensuring timely payments, and supporting the accounting department with day-to-day financial operations. Communicate with vendors, project managers, branch administrators, and internal departments regarding invoice status and payment inquiries.
NewAccounts Payable/Receivable Specialist Staff ExpertsAccounts Payable/Receivable SpecialistTucson, AZ$23–$25We specialize in staffing in the areas of Engineering, Construction Management, Manufacturing, Information Technology, Aerospace & Defense, Administrative-Accounting-Finance, Call Center Operations, Life Sciences, Healthcare, Skilled Trades and Logistics. Play an active role in supporting the company’s growth initiatives, whether that’s by managing the financials for new acquisitions, scaling AP processes to handle increased volume, or integrating AP systems across multiple entities under management.
NewLeasing Specialist NALS Apartment HomesLeasing SpecialistPhoenix, AZ$21–$23 / hourOther general office duties such as opening and/or closing the office, typing, filing, answering phones, and assisting with weekly reports. Your primary responsibility will be to achieve and maintain optimum occupancy via the leasing of units and renewal of existing leases.
NewInstallation Specialist (Glass) Re-BathInstallation Specialist (Glass)Phoenix, AZThis is a great opportunity for an experienced glazier or finish installer who possesses elite attention to detail, thrives on precision micro-measurements, and excels at maintaining clear daily communication with both customers and the office. You will take ownership of the project's final touch, installing custom frameless, semi-frameless, pivoting, and sliding glass shower doors, ensuring every homeowner receives a fabulous experience.
Legal Intake Specialist Sudden Wealth Protection LawLegal Intake SpecialistPhoenix, AZOur firm is committed to providing high-quality legal representation and personalized service to clients, helping them navigate Arizona probate administration and complex probate disputes with integrity and expertise. Perform miscellaneous clerical tasks as needed, including transcription, research, spreadsheet management, and email writing to ensure operational efficiency.
OFFICE SPECIALIST SENIOR Arizona State UniversityOFFICE SPECIALIST SENIORTempe, AZFull timeHigh School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. The Office Specialist, Senior – Passport Acceptance Agent provides administrative support to the university’s Passport Services operations and ensures compliance with U.S. Department of State regulations.
Administrative Specialist I - Environmental Quality Pima CountyAdministrative Specialist I - Environmental QualityTucson, AZ$21.12–$24.81 / hourThe Administrative Specialist I provides complex professional administrative support to a department or specialized program and is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff. Minimum Qualifications: Associate's Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.
Administrative Specialist I - Victim Services - County Attorney Pima CountyAdministrative Specialist I - Victim Services - County AttorneyTucson, AZ$21.12–$24.81 / hourAction Activity - bending, reaching, squatting, stooping; Motion Activity - in noisy areas, behind themselves, equipment alarms; Hearing Activity - in noisy areas, behind themselves, equipment alarms; Speaking Activity - in person, on the phone; Vision - operate a motor vehicle, distinguish colors, have depth perception, have peripheral vision. Minimum Qualifications: Associate's degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.
Administrative Specialist I - Detainee & Crisis Systems Pima County, AZAdministrative Specialist I - Detainee & Crisis SystemsTucson, AZ$21.76–$25.56 / hourThe Administrative Specialist I provides complex professional administrative support to a department or specialized program and is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff. Associates degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.
Administrative Specialist I - Environmental Quality Pima County, AZAdministrative Specialist I - Environmental QualityTucson, AZ$21.76–$25.56 / hourThe Administrative Specialist I provides complex professional administrative support to a department or specialized program and is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff. Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.
Administrative Specialist I - Victim Services - County Attorney Pima County, AZAdministrative Specialist I - Victim Services - County AttorneyTucson, AZ$21.76–$25.56 / hourAction Activity - bending, reaching, squatting, stooping; Motion Activity - in noisy areas, behind themselves, equipment alarms; Hearing Activity - in noisy areas, behind themselves, equipment alarms; Speaking Activity - in person, on the phone; Vision - operate a motor vehicle, distinguish colors, have depth perception, have peripheral vision. This is also distinguished from Administrative Specialist II, which performs professional-level administrative services requiring the application of theoretical knowledge and expertise to specialized areas of assignment.
Administrative Specialist I - Detainee & Crisis Systems Pima CountyAdministrative Specialist I - Detainee & Crisis SystemsTucson, AZ$21.12–$24.81 / hourThe Administrative Specialist I provides complex professional administrative support to a department or specialized program and is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff. Minimum Qualifications: Associates degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.
Administrative Specialist Arizona State UniversityAdministrative SpecialistTempe, AZ$57,900–$60,000 / yearASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. Minimum Qualifications: Bachelor''s degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Administrative Specialist I - Office of Emergency Management Pima CountyAdministrative Specialist I - Office of Emergency ManagementTucson, AZ$21.76–$25.56 / hourExperience supporting daily office operations, including records management, file archiving, Microsoft Office Suite (Word, Excel, and Outlook), procurement, purchasing, financial processes, invoice processing, and work order administration. The selected candidate will participate in training on the four phases of emergency management-mitigation, preparedness, response, and recovery-to support internal staff, external partners, and the public during routine operations and emergency events.
NewAdministrative Specialist I - Office of Emergency Management Pima County, AZAdministrative Specialist I - Office of Emergency ManagementTucson, AZ$21.76–$25.56 / hourExperience supporting daily office operations, including records management, file archiving, Microsoft Office Suite (Word, Excel, and Outlook), procurement, purchasing, financial processes, invoice processing, and work order administration. The selected candidate will participate in training on the four phases of emergency management—mitigation, preparedness, response, and recovery—to support internal staff, external partners, and the public during routine operations and emergency events.
Korean Bilingual Administrative Specialist/Safety Affair//TL//Queen Creek, AZ BTI SolutionsKorean Bilingual Administrative Specialist/Safety Affair//TL//Queen Creek, AZQueen Creek, ArizonaAn Administrative Specialist/Safety Affair Specialist performs assist-level office support duties and provides specialized program support for an administrative department, or program. Gather and analyze safety-related data, including incident reports and daily checklists; create periodic safety reports and perform basic statistical analysis to identify trends.
Federal Facilities Administrative Specialist SD Solutions LLCFederal Facilities Administrative SpecialistTucson, AZFull timeSD Solutions is seeking a Federal Facilities Administrative Specialist (also called a Mission Support Specialist) as a federal contractor who will work with Customs and Border Protection (CBP), Border Patrol & Air and Marine (BPAM), Program Management Office (PMO) to provide executive, operational, administrative, and mission support services. SD Solutions, LLC is a fast-growing professional services company, providing Cybersecurity, Strategy & Governance, IT Modernization, Management Consulting, and Professional Services solutions to large and small clients in the federal government sector.
Administrative Specialist I - Development Services Pima County GovernmentAdministrative Specialist I - Development ServicesTucson, AZ$21.12–$24.81 / houractual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. a primary point of contact by answering and routing telephone calls, assisting walk-in customers, and providing information regarding.
Administrative Specialist Sr Physical Sciences Division Maricopa Community CollegeAdministrative Specialist Sr Physical Sciences DivisionPhoenix, AZThe successful candidate will ensure smooth day-to-day operations, maintain accurate records, and implement quality-controlled processes that enable the Division to operate efficiently. You will work closely with the Faculty Chair to deliver consistent, high-quality administrative support and take ownership of tasks from start to finish.
Administrative Assistant / HR Specialist Spara TechnologiesAdministrative Assistant / HR SpecialistTucson, AZCoordinate outreach and partnerships with high schools, trade schools, JTEC programs, and other vocational/technical pipelines to identify and attract engineering and technician talent. Assist in developing and executing targeted talent identification strategies to build a robust pipeline of skilled technicians and engineers.
NewEnvironmental Quality Administrative Specialist I PimasheriffEnvironmental Quality Administrative Specialist ITucson, AZ$21.12–$24.81 / hourPreferred qualifications include familiarity with budget processes, Microsoft Office Suite, and Workday. This full-time position supports complex professional administrative functions and interacts with various departments.
Administrative Assistant/Recruiting Specialist Child & Family ResourcesAdministrative Assistant/Recruiting SpecialistTucson, Arizona$20–$25Technical, critical thinking and interpersonal skills relevant to Human Resources to effectively communicate with applicants, employees, team members, hiring managers, directors and administration. This dual-function position combines critical administrative duties—including record-keeping, scheduling, and compliance—with active participation in recruitment efforts such as job postings, candidate communication, interview coordination, and onboarding.
Administrative Specialist Sr. Counseling and Behavioral Sciences Maricopa Community CollegeAdministrative Specialist Sr. Counseling and Behavioral SciencesPhoenix, AZProvides administrative support for Counseling and Behavioral Science instructional operations, including course schedule support, room reservations, textbook and material coordination, adjunct communication, faculty onboarding support, class-related documentation, and continuity of the First Year Experience course. The Administrative Specialist Senior provides advanced administrative, office coordination, and program support for the Counseling and Behavioral Science (CBS) Division, with primary responsibility for supporting Counseling Services and ensuring efficient daily operations.
Administrative Specialist Boise Cascade CoAdministrative SpecialistPhoenix, AZDaily skills needed include: Understanding of computer system Working with Microsoft Excel, Word, and Outlook Clear communication via emails Scanning paperwork into system Verifying system info is correct Ordering supplies for the office Qualifications Basic Qualifications: HS Diploma, GED, or two (2) years equivalent work experience. Duties include compiling information, writing, editing, proofreading documents and reports; answering mail and phone inquiries; scheduling or planning meetings; making travel arrangements; completing expense reports; filing and data entry; maintaining office inventories and supplies.
NewLegal Administrative Specialist Silver LawLegal Administrative SpecialistScottsdale, AZSilver Law PLC in Scottsdale, Arizona is seeking a reliable Legal Assistant to support their attorney and the daily operations of a busy law firm. The position requires strong communication skills, excellent attention to detail, and the ability to handle multiple tasks while maintaining confidentiality.
Administrative - Processing Specialist inSync StaffingAdministrative - Processing SpecialistSun City, AZ$17.50–$18 / hourThis position will perform duties such as assisting in-person clientele; examining vehicle titles, registrations, and other documents to determine authenticity for processing; processing titles and registrations; and being able to research, advise, interpret, update, consult, collaborate, guide, and resolve problems related to ADOT statutes, policies, and procedures. General administrative duties include OCR scanning, verifying title reports, shipping license plates, validating VIN numbers, and other duties as assigned.
Administrative Assistant/Data Specialist - Part-time Friendly House careersAdministrative Assistant/Data Specialist - Part-timePhoenix, ArizonaIncluding but not limited to student outreach and enrollment/registration coordination; maintains student records; records and monitors required data into integrated student data base; and manages, expedites, and maintains files, records, and other documents to ensure accurate and complete files throughout the registration process. The Data Specialist collaborates with program staff to track performance metrics, generate reports for internal and federal requirements, and identify trends that inform decision-making and continuous improvement.
Operations Administrative Specialist Apidel TechnologiesOperations Administrative SpecialistPhoenix, AZContractorThis dynamic, results-driven individual will provide specialized administrative and operational support to the Community Health & Records Services Division, coordinating complex projects, managing competing priorities, and helping ensure the efficient delivery of public health services. Clerical and/or Administrative Skills, Computer Skills, Presentation Skills, Organizational Skills, Experience with MS Office Word, Excel, PowerPoint, Teams and other web-based applications -Data Entry -Inventory Management.
Administrative Specialist TechOp Solutions InternationalAdministrative SpecialistPhoenix, AZTechOp Solutions International is seeking detail-oriented and motivated professional to support compliance, auditing, and investigative operations within a fast-paced government support environment. Day-to-day responsibilities include: reviewing documentation, conducting research, analyzing data, and supporting administrative and compliance-related activities.
Administrative Operations & Training Specialist Calista Brice Holding LLCAdministrative Operations & Training SpecialistAZAssists with employee timekeeping processes, training development and delivery, reporting, reconciliations, workflow improvement initiatives, and other administrative functions that support business operations. It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
Administrative Law Enforcement Specialist III - Sheriff's Office - Flagstaff (0526) Coconino CountyAdministrative Law Enforcement Specialist III - Sheriff's Office - Flagstaff (0526)Flagstaff, AZ$48,680–$55,982 / yearFour years of progressively responsible administrative or clerical experience; OR, Associate's degree and three years of progressively responsible administrative or clerical experience; OR, Bachelors degree and two years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments.
Specialist, Administrative Support PearsonSpecialist, Administrative SupportPhoenix, AZ$55,000–$90,000 / yearAs required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows: The minimum full-time salary range is between $55,000 to 90,000. As an Administrative Support Associate (IC20) supporting two leaders within Pearson’s Enterprise Learning & Skills division, you will provide reliable, high-quality administrative and coordination support that helps the business run smoothly.
Junior Administrative Support Specialist All Native GroupJunior Administrative Support SpecialistPhoenix, Arizona$41,800–$45,000 / yearFull timeAs a tribally owned organization, All Native Group operates multiple subsidiary businesses, providing clients with the advantages of working with a small business while leveraging the resources and expertise of a larger, established company. Inter-Office Coordination: Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems.
Administrative Operations & Training Specialist Calista BriceAdministrative Operations & Training SpecialistArizonaAssists with employee timekeeping processes, training development and delivery, reporting, reconciliations, workflow improvement initiatives, and other administrative functions that support business operations. It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
Risk Specialist Administrative Southwest Behavioral & Health Services CareersRisk Specialist AdministrativeBullhead City, ArizonaSouthwest Behavioral & Health Services is a large and growing, non-profit community-based provider of behavioral health services with locations throughout the Phoenix metropolitan area, rural Maricopa County, Gila, Pinal, Mohave, Coconino, and Yavapai Counties. Responsible for fleet management of all SBH vehicles to include the following: Maintaining/Updating fleet list and data entry of Vehicle/Fleet information into electronic system (Fleets & WEX).
Special Education Administrative Support Specialist - Special Education 2026-2027 SY Mesa Public SchoolsSpecial Education Administrative Support Specialist - Special Education 2026-2027 SYMesa, AZAssist and support the special education staff with other tasks as assigned by the principal, department chair, speech/language pathologist (SLP), and/or psychologist. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.
Administrative Assistant, Environment Hudbay Minerals IncAdministrative Assistant, EnvironmentSahuarita, AZPurpose of Role: Reporting to the Environmental Superintendent, the Environmental Administrative Assistant plays a crucial role in supporting environmental compliance and sustainability initiatives within the organization and Environmental Department. Hudbay's mission is to create sustainable value and strong returns by leveraging its core strengths in community relations, focused exploration, mine development and efficient operations.
ADMINISTRATIVE ASSISTANT 2 State of ArizonaADMINISTRATIVE ASSISTANT 2Phoenix, AZThe Arizona State Hospital has a wide range of positions available, from our direct care staff, Nurses and Behavioral Health Technicians to Social Workers, Rehabilitation Specialist and Security to name a few. Must possess a valid level one fingerprint clearance card issues pursuant to A.R.S.41-1758.07 or must apply for a level one fingerprint clearance card within seven working days after beginning employment.
Administrative Assistant - Finance Kingman Unified School District 20Administrative Assistant - FinanceKingman, AZReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly, and patient manner. Regularly required to detect, determine, perceive, identify, recognize, judge, observe, inspect, estimate, and assess details as needed to complete job functions.
Administrative Assistant 2 Arizona Department of AdministrationAdministrative Assistant 2Phoenix, ArizonaThe Arizona State Hospital has a wide range of positions available, from our direct care staff, Nurses and Behavioral Health Technicians to Social Workers, Rehabilitation Specialist and Security to name a few. Must possess a valid level one fingerprint clearance card issues pursuant to A.R.S.41-1758.07 or must apply for a level one fingerprint clearance card within seven working days after beginning employment.
Administrative Medical Assistant Tohono O'odham Nation HealthcareAdministrative Medical AssistantSells, AZFull timeThe completion of an approved medical assistant training program accredited by the Commission on Accreditation of Allied Health Education Programs (CAAHEP), the Accrediting Bureau of Health Education Schools (ABHES), or any accrediting agency recognized by the United States Department of Education. Works with Hospital professional and para-professional staff, local providers, tribal health committees; serves as a representative at meetings to create and maintain an understanding of the PRC programs and promote consumer and provider satisfaction.
NewFloat Phlebotomist/Administrative Assistant One Medical of NY, PCFloat Phlebotomist/Administrative AssistantGilbert, AZWhat you'll likely work on from day one: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a Float Phlebotomist/Medical Assistant, internally known as a One Medical Flex Lab Services Specialist/Member Support Specialist, you'll provide exceptional care and phlebotomy support for our patients, while training to provide other clinical support services, such as EKG's, injections, etc.
Administrative Receptionist - Security GardaworldAdministrative Receptionist - SecurityPhoenix, AZGardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe, offering a wealth of opportunities to individuals looking to gain experience and develop professionally in a growing industry. This highly visible position requires a strong individual who pays excellent attention to detail, possesses exceptional organizational skills, and has a passion for customer service.
Phlebotomist/Administrative Assistant Trainee - Float One Medical of NY, PCPhlebotomist/Administrative Assistant Trainee - FloatGilbert, AZWhat you'll likely work on from day one: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to medical record and consult review, billing inquiries, and DOH reporting.
NewAdministrative Assistant - HPDP (DH3482) Tuba City Regional Health Care CorpAdministrative Assistant - HPDP (DH3482)AZMust be able to continually concentrate, frequently cope with high levels of stress, make decisions under high pressure, manage altercations, handle multiple priorities in stressful situation, demonstrate high degree of patience, and work in areas that are close and crowded. Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job.
NewAdministrative Assistant - HPDP (DH3482) Tuba City Regional Health Care CorporationAdministrative Assistant - HPDP (DH3482)Tuba City, ArizonaFull timeMust be able to continually concentrate, frequently cope with high levels of stress, make decisions under high pressure, manage altercations, handle multiple priorities in stressful situation, demonstrate high degree of patience, and work in areas that are close and crowded. Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job.
Sales Administrative Assistant - Prescott, AZ Davidsons IncSales Administrative Assistant - Prescott, AZPrescott, AZHeadquartered in Prescott, Arizona it proudly distributes over 90 brands of firearms and related products to dealers nationwide through is North Carolina and Arizona distribution facilities. Davidson's is currently seeking a full-time, in-house, Sales Administrative Assistant to join our Sales Administration Department and hardworking team in Prescott, Arizona!
Executive Administrative Assistant TEEMAExecutive Administrative AssistantPhoenix, AZ$48–$52Executive Onboarding: Partner with Human Resources to coordinate the hiring and onboarding of executive members or consultants, ensuring IT equipment, workspace, and introductory meetings are prepared prior to start dates. You will act as a proactive partner, providing project management and organizational support while maintaining the highest level of confidentiality and professionalism.
Administrative Assistant / Front Office Coordinator ProsumAdministrative Assistant / Front Office CoordinatorPhoenix, AZThe successful candidate will be highly organized, proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a positive and professional attitude. A positive attitude, strong customer service skills, and a willingness to handle both administrative and routine office tasks are essential for success in this role.
Administrative Assistant to the Learning Center Coordinator ThrivePoint High SchoolAdministrative Assistant to the Learning Center CoordinatorMesa, ArizonaThe Administrative Assistant to the Learning Center Coordinator plays a crucial role in supporting the efficient operation of the school by providing administrative assistance and coordination to the LCC. This job description outlines the key responsibilities and qualifications for the Administrative Assistant to the School LCC position, emphasizing the importance of administrative support, communication, and confidentiality in facilitating the smooth operation of the school.