Project Administrative Coordinator Project PartnersProject Administrative CoordinatorChino, CASupport contract administration for professional services agreements and construction contracts, including purchase/task orders, amendments, change orders, insurance, bonds, certified payroll, DIR requirements, and other required documentation. Coordinate day-to-day project administration by working with project managers, consultants, and internal teams to manage documentation, reporting, meetings, records, action items, and deadlines.
Executive Operations Administrative Assistant Armanino McKenna Certified Public Accountants & ConsultantsExecutive Operations Administrative AssistantPasadena, CA$40–$45 / hourProvide executive support to the firm's CFO and coordinate with Internal Firm Services (IFS) teams, including Finance, Legal and Executive Recruiting, to facilitate and drive cross-functional initiatives and projects. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services.
Senior Administrative Coordinator - IP Docketing California Institute of TechnologySenior Administrative Coordinator - IP DocketingPasadena, CAResponsibilities include, but are not limited to, reviewing and understanding official documents from the United States Patent and Trademark Office (USPTO) and outside counsel; maintaining and updating patent databases to ensure timely and accurate tracking of actions and deadlines; and working closely with internal staff to maintain consistency, accuracy, and integrity of patent-related decisions and information. Coordinate with licensing staff, inventors, collaborators, joint owners, and law firms, as needed, to obtain required information to ensure invention and patent data accuracy.
NewAdministrative Assistant, Universal Studios Hollywood Universal Parks & ResortsAdministrative Assistant, Universal Studios HollywoodUniversal City, CA$26–$28 / hourWe produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service.
Administrative Assistant SkillerszoneAdministrative AssistantLos Angeles, CaliforniaThe ideal candidate will handle administrative tasks, manage schedules, maintain records, and ensure smooth communication within the organization. We are looking for a highly organized and detail-oriented Administrative Assistant to support daily office operations.
Administrative Assistant Neuro Wellness SpaAdministrative AssistantIrvine, CA$22–$25 / hourSince 2009, our dedicated, knowledgeable, and compassionate team has worked to ensure patients receive the highest quality and most comprehensive mental healthcare possible. The Administrative Assistant serves as the first point of contact for patients and visitors, providing exceptional customer service and administrative support to ensure a seamless clinic experience.
Administrative Assistant - Torrance CA#13006 Actus Consulting GroupAdministrative Assistant - Torrance CA#13006Torrance, California$50,000–$60,000 / yearThe Administrative Assistant will support daily office operations within the Accounting & Advisory Services department, handling administrative tasks, internal coordination, and basic AP/AR support. This role requires strong communication skills, professionalism, and the ability to manage multiple tasks efficiently.
NewFront Desk Administrative Assistant Neuro Wellness SpaFront Desk Administrative AssistantBeverly Hills, CA$22–$25 / hourThe Administrative Assistant serves as the first point of contact for patients and visitors, providing exceptional customer service and administrative support to ensure a seamless clinic experience. This role manages patient interactions, including appointment scheduling, insurance verification, and coordination of care, while maintaining accurate records in DrChrono EHR.
Senior Administrative Assistant Bank of MontrealSenior Administrative AssistantNewport Beach, CA$49,500–$91,300 / yearLiaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Administrative Project Coordinator Paul DavisAdministrative Project CoordinatorSanta Clarita, CAAs the premier Property Restoration experts, at Paul Davis, we help homeowners and businesses recover after damage from events like water leaks, fires, mold, and storms-handling everything from emergency cleanup to full reconstruction. You will also serve as the internal bridge between all teams-maintaining office operations and keeping Mitigation, Contents, Reconstruction, and Accounting aligned and moving efficiently.
Administrative and Operations Coordinator CRESCENTA BIOSCIENCES INC.Administrative and Operations CoordinatorIrvine, CAPart timeThis role will work closely with company leadership, employees, and external service providers to help ensure that the Company’s administrative, financial, human resources, and operational activities run smoothly. The schedule may be flexible, but the successful candidate should be available during agreed-upon business hours and able to provide timely support for meetings, deadlines, and operational needs.
Administrative Assistant I Easy RecruiterAdministrative Assistant ILos Angeles, CaliforniaThe Administrative Coordinator for Healthcare Admin Jobs Office of Student Disability Services will provide a wide range of administration, general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion and integrity in dealing with internal and external contacts.
Entry Level - Administrative Assistant ORANGE COUNTY PROPERTY MANAGEMENT IEntry Level - Administrative AssistantHUNTINGTON BEACH, CAFull timeIn this role, you will support our office staff and property managers, ensuring smooth day-to-day operations and providing exceptional service to tenants, owners, and vendors. Responsibilities include answering and directing calls, scheduling appointments, assisting with department needs, preparing correspondence, and maintaining organized records.
Administrative Services Clerk Enki Health Services, Inc.Administrative Services ClerkLos Angeles, CAFull timePosition Summary: The Administrative Services Clerk will assist with clerical, administrative duties, and other essential clinic functions to support the needs of the Administrative Services Department, the clinic, its clients and the on-site management team. Answer, screen and transfer incoming phone calls as appropriate, and take complete and detailed messages as needed.
Administrative Assistant III AltaMedAdministrative Assistant IIICommerce, CA$26.36–$32.95 / hourResponsibilities may include scheduling appointments, giving information to callers, dictation, composing memos, transcribing notes, handling multiple projects, and preparing and monitoring invoices and expense reports. is concerned about a conviction directly related to the job, you will be given a chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
EXECUTIVE ADMINISTRATIVE ASSISTANT General Logistics Systems US IncEXECUTIVE ADMINISTRATIVE ASSISTANTSANTA FE SPRINGS, CA$75,000–$95,000 / yearPRIMARY FUNCTION: The Executive Administrative Assistant provides comprehensive, high-level administrative and operational support to the President [CEO] and Executive Leadership Team of a fast-paced logistics organization. The ideal candidate is highly experienced, proactive, and comfortable navigating complex priorities, executive-level communication, and sensitive matters.
Executive Administrative Assistant General Logistics SystemsExecutive Administrative AssistantSanta Fe Springs, CAPRIMARY FUNCTION: The Executive Administrative Assistant provides comprehensive, high-level administrative and operational support to the President [CEO] and Executive Leadership Team of a fast-paced logistics organization. The ideal candidate is highly experienced, proactive, and comfortable navigating complex priorities, executive-level communication, and sensitive matters.
Experienced Administrative Professional (Newport Beach, CA) Pacific Investment Management Co LLCExperienced Administrative Professional (Newport Beach, CA)Newport Beach, CA$48.07–$52.88 / hourThis includes thoughtfully preparing executives for meetings and interactions, ensuring they have the right information at the right time, reducing friction across their day, and continuously improving workflows to increase efficiency and effectiveness. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.
Senior Administrative Assistant Staffmark Group LlcSenior Administrative AssistantLos Angeles, CA$25–$35 / hourAs a Senior Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. Support daily office operations, special projects, and business initiatives while prioritizing competing demands, solving problems, and ensuring efficient workflow.
Administrative Assistant - Perioperative Services - Full Time 8 Hour Days (Non-Exempt) (Non-Union) University of Southern CaliforniaAdministrative Assistant - Perioperative Services - Full Time 8 Hour Days (Non-Exempt) (Non-Union)Los Angeles, California$26–$41.28 / hourWhen extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. As a leading academic medical center, hundreds of clinical trials are currently taking place at Keck Hospital and its affiliated research institutions, giving patients access to novel and promising therapies that are generally not available elsewhere.