Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office NORC at the University of ChicagoSenior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop OfficeChicago, Illinois$74,000–$90,000 / yearProvide a broad range of administrative support to the senior-level leaders as they collaborate with NORC’s senior leadership and colleagues throughout the organization to create and execute outstanding external and internal strategic communications initiatives to drive NORC’s mission, disseminate our work, and support and engage our staff. With world-class benefits, a business casual environment, and an emphasis on continuous learning, NORC is a place where people join for the stellar research and analysis work for which we’re known, and stay for the relationships they form with their colleagues who take pride in the impact their work is making on a global scale.
NewExecutive Administrative Assistant Medline IndustriesExecutive Administrative AssistantNorthfield, IL$35.50–$51.50 / hourFull timeIntermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
NewAdministrative Assistant - Distribution Operations UlineAdministrative Assistant - Distribution OperationsPleasant Prairie, WIUline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations. Support management and staff as we continue to grow as a top distributor of shipping, industrial and packaging materials.
Administrative Assistant - Logistics UlineAdministrative Assistant - LogisticsPleasant Prairie, WIUline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations. Support management and staff as we continue to grow as a top distributor of shipping, industrial and packaging materials.
NewAdministrative Assistant - Corporate Operations UlineAdministrative Assistant - Corporate OperationsPleasant Prairie, WIAs an Administrative Assistant for Uline’s Corporate Operations team, you'll support communications and special department projects for our growing North American company. Support the Corporate Operations team by managing expense reporting, preparing memos and presentations, and identifying data trends.
NewAdministrative Assistant UlineAdministrative AssistantPleasant Prairie, WIAs an Administrative Assistant for Uline’s President, you’ll support communications and special projects for the executive team at our growing company! Uline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations.
// Hybrid // Japanese / English Administrative Assistant (34123) Activ8// Hybrid // Japanese / English Administrative Assistant (34123)Schaumburg, IL$45,000–$60,000 / yearFull timeAn International manufacturer is currently seeking a motivated //Hybrid// Japanese/English Bilingual Administrative Assistant to support their office in the Schaumburg, IL area.
NewProject Support Specialist II System OneProject Support Specialist IIDowners Grove, IL$23–$28 / hourThis position plays a key role in maintaining project documentation, ensuring compliance with document control procedures, and supporting communication between clients, vendors, and internal engineering teams. System One is seeking a detail-oriented Project Support Specialist II to support engineering project teams through document control, project coordination, and administrative support.
NewConstruction Administrator/Billing Assistant JobotConstruction Administrator/Billing AssistantGlen Ellyn, IL$65,000–$75,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
NewSenior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, International Acceptance Capital OneSenior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, International AcceptanceRiverwoods, IllinoisSenior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, International Acceptance Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.
NewSenior Administrative Assistant (Administrative Support Assistant III) - Network Product & Platforms Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III) - Network Product & PlatformsChicago, IL$73,500–$83,900 / yearThis pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter.
Senior Administrative Assistant (Administrative Support Assistant III) - Legal Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III) - LegalILSenior Administrative Assistant (Administrative Support Assistant III) - Legal at Capital One.
NewCase Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)Chicago, IL$52,000–$55,000 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
Regional Administrative Support Region 1-A: Cook (City of Chicago) IL Network of Child Care Resource and Referral AgenciesRegional Administrative Support Region 1-A: Cook (City of Chicago)Chicago, ILFull timeThe Regional Administrative Support will provide administrative assistance to the Regional Office (e.g., drafting memos, preparing presentations, answering email inquiries and voicemails), manage projects of all sizes, assist with the communications and meeting logistics for the Region's Action and Family Councils, work with internal staff to compile regional data, input data and maintain databases, and fulfill other duties as assigned. Must meet minimum vehicle insurance from the Illinois State insurance requirement for personal vehicle; $100,000 Bodily Injury per accident (single person) / $300,000 Bodily Injury per accident max (multiple persons) / $25,000 Property damage.
Remote Administrative Support Representative TerranovahireRemote Administrative Support RepresentativeChicago, IllinoisRemoteWe are seeking a detail-oriented and customer-focused Remote Administrative Support Representative to support daily operations by assisting customers, coordinating reservations, maintaining records, and providing administrative support. The ideal candidate enjoys helping people, solving problems, and ensuring a positive customer experience from start to finish.
Administrative Support/Resource Room Dynamic Workforce SolutionsAdministrative Support/Resource RoomChicago, ILPrimary Objectives of Position: Provides administrative support to project leadership in a variety of areas including Human Resource assistance, training documentation, procurement documentation, accounts payable functions, purchase order request, routing correspondence, and reports. Generate and dispatch service request work orders to multiple subcontractors and vendors, communicating work orders to technicians and internal clients.
NewLegal Administrative Support State FarmLegal Administrative SupportChicago, Illinois$47,100.93–$52,000 / yearFull timeWith the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more.
Lead Administrative Support Specialist YWCA Metropolitan ChicagoLead Administrative Support SpecialistAddison, ILOTHER REQUIREMENTS: The Lead Administrative Support Specialist may be assigned additional duties outside of the primary responsibilities to support special projects, organizational priorities, or emerging operational needs. Serving as a key liaison between leadership, program staff, and external partners, the role supports communication flow, contract compliance, and alignment of operational practices across sites.
Facilities Floater & Administrative Support CASA CENTRAL PADRES CORPORATIONFacilities Floater & Administrative SupportChicago, ILThe position assists with room setup, breakdown, and post-event cleanup for meetings, trainings, and program activities, and supports agency-wide waste management processes, including trash, recycling, and proper disposal of materials in accordance with agency policies. Support program operations through administrative and participant-facing tasks, including responding to phone inquiries ranging from routine requests to sensitive concerns, completing data entry, and assisting with the acceptance of childcare co‑payments.
Sr. Field Service Administrative Support ZobilitySr. Field Service Administrative SupportRoselle, ILObtain necessary information relating to service issues, investigate billing problems, collect and research documentation, review and adjust discrepancies and resolve issues. Maintain field service employee addresses and phone numbers for distribution list throughout client and coordinate with Human Resources.
NewLitigation Administrative Specialist | Fast-Paced Firm Support Dinsmore & ShohlLitigation Administrative Specialist | Fast-Paced Firm SupportChicago, ILCandidates should have 3-5 years of legal administrative support experience, strong communication skills, and proficiency in Microsoft Office Suite, along with a keen attention to detail and organizational skills.#J-18808-Ljbffr. Dinsmore & Shohl LLP seeks a Litigation Legal Administrative Assistant in Chicago, IL to support multiple attorneys in the commercial litigation practice group.
Administrative Assistant II, Executive Support, Data Reporting, Project Management CNA Financial CorpAdministrative Assistant II, Executive Support, Data Reporting, Project ManagementChicago, IL$35,000–$65,000 / yearIntermediate proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel); strong PowerPoint and Excel skills preferred. In District of Columbia, California, Colorado, Connecticut, Illinois, Maryland, Massachusetts, New York and Washington, the national base pay range for this job level is $35,000 to $65,000 annually.
Administrative Support Team Member/ Patient Billing Specialist Village Green Dental Center, P.C.Administrative Support Team Member/ Patient Billing SpecialistAurora, ILPlease visit our website at www.villagegreendental.net or visit our Village Green Dental Center Facebook Page to learn more about us! COVID-19 considerations: We have taken all precautionary measures for COVID-19—Vacstations, HEPA filters, sanitizers, masks, face shields, gowns, and gloves.
Administrative Support/ Patient Billing Village Green Dental Center, P.C.Administrative Support/ Patient BillingAurora, IL$18–$21 / hourWe are a rapidly expanding dental office looking for a full-time Insurance and Financial Coordinator to join our amazing team! Please visit our website at www.villagegreendental.net to learn more about us!
NewAdministrative Assistant II, Executive Support, Data Reporting, Project Management CNAAdministrative Assistant II, Executive Support, Data Reporting, Project ManagementChicago, IllinoisIntermediate proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel); strong PowerPoint and Excel skills preferred. In District of Columbia,California, Colorado, Connecticut, Illinois , Maryland, Massachusetts , New York and Washington, the national base pay range for this job level is $35,000 to $65,000 annually.
Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office NORCSenior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop OfficeChicago, ILPosition Location Closes Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office Chicago - 300 E Randolph St Open until filled Join NORC at the University of Chicago as a Senior Administrative Assistant in our Strategic Communications & External Affairs department. Position Location Closes Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office Chicago - 300 E Randolph St Join NORC at the University of Chicago as a Senior Administrative Assistant in our Strategic Communications & External Affairs department.
Coordinator, Research Center (Administrative Support) Rosalind Franklin University of Medicine and ScienceCoordinator, Research Center (Administrative Support)North Chicago, IL$55,478–$60,000 / yearThe Research Center Coordinator works closely with the Center Director(s), Principle Investigators (PI's) and Research Staff to provide administrative support and coordination of activities supporting biomedical research center programs and their research missions. RFU is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance.
NewAdministrative Assistant Chick-fil-AAdministrative AssistantChicago, IL$18–$20The Administrative Assistant supports restaurant operations by managing administrative systems, guest communication, office organization, and operational support. Mission: Support operational and team excellence through strong organization, communication, and follow-through while representing Chick-fil-A Pullman with compassion, integrity, and professionalism.
Administrative Assistant (Brokerage Administrator) Marcus & Millichap IncAdministrative Assistant (Brokerage Administrator)Oak Brook, IL$25–$26 / hourThis role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate.
Administrative Assistant Komatsu LtdAdministrative AssistantChicago, ILThis role provides comprehensive administrative support to the Legal Department, including dispute and accident tracking, legal systems and records management, end-to-end invoice and expense processing, and support of HR's expatriate (ex-pat) activities. Five to seven or more years of experience as an administrative assistant or office administrator (ideally with a legal department or law firm), - or comparable position with: o Excellent time-management and organizational skills for handling multiple tasks.
Executive Administrative Assistant Rosalind Franklin University of Medicine and ScienceExecutive Administrative AssistantNorth Chicago, IL$24.63–$30.77 / hourReporting directly to the (Interim) Vice President for Institutional Advancement, this pivotal role executes day-to-day operations, scheduling, communications, and philanthropic support logistics, enabling Divisional Leaders to focus on strategic institutional priorities. Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness.
Legal Administrative Assistant DLA Piper LLP (US)Legal Administrative AssistantChicago, IL$37.50–$48.75 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
Brokerage Administrator (Administrative Assistant) Marcus & Millichap IncBrokerage Administrator (Administrative Assistant)Chicago, IL$25.50–$27 / hourThis role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. Founded in 1971, Marcus & Millichap (NYSE: MMI) is a premier commercial real estate brokerage firm specializing in investment sales, financing, research, and advisory services.
Administrative Coordinator Careers In NonprofitsAdministrative CoordinatorChicago, IllinoisThe Administrative Coordinator will be responsible for capturing thorough and accurate notes in meetings and drafting minutes for the Illinois Juvenile Justice Commission (IJJC) and the Juvenile Redeploy Illinois Oversight Board to ensure compliance with the Open Meetings Act is maintained. For the Illinois Juvenile Justice Commission & Juvenile Redeploy Board-Using the notes from the meeting, draft formal meeting minutes that meet the stylistic requirements and comply with the Open Meetings Act.
NSS Administrative Assistant, EMERGE Community Coordinator Carthage CollegeNSS Administrative Assistant, EMERGE Community CoordinatorKenosha, WICarthage College is seeking a part-time (20 hrs per week) Administrative Assistant to support the Dean of Natural and Social Sciences, the Department of Engineering, and the EMERGE program, a Carthage-housed network of colleges and universities dedicated to developing new engineering programs. Located on the shore of Lake Michigan in the thriving Chicago-Milwaukee corridor, Carthage College blends the best liberal arts traditions with desirable degree programs, transformative learning opportunities, and personal attention from dedicated faculty and staff.
Administrative Assistant- IL- Admissions Midwestern UniversityAdministrative Assistant- IL- AdmissionsDowners Grove, IL$20.81 / hourPart timeMore than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Inventory & Resource Management : Effectively handles snack inventory, office supply orders, Admissions folders and printed materials, and oversees tracking, safeguarding, and assignment of the Admissions Wi-Fi Hotspots.
Administrative Supervisor Advocate Aurora Health IncAdministrative SupervisorLibertyville, IL$28.55–$42.85 / hourHeadquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. Education/Experience Required: Associates Degree in business administration, healthcare administration or related field AND 2 - 4 years of healthcare billing experience OR 4-6 years of healthcare billing experience and 3-5 years of supervisory experience.
Administrative Assistant Hyde Park Day SchoolAdministrative AssistantChicago, IL$22–$25 / hourFull timeHyde Park Day School (HPDS) is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily school operations at our Chicago campus. We are committed to helping students achieve academic success, build confidence, and develop the skills they need to thrive.
Executive Administrative Assistant Illinois Association of School AdministratorsExecutive Administrative AssistantDes Plaines, IL$45,000–$60,000 / yearDes Plaines, IL 60018 Phone (847) 803-5603 Fax (847)824-1033 IASA Region Cook North County Cook (North) County Employment Type Full-time permanent Job Category Clerical Grade Level Other. Oversee compliance and documentation for all professional learning activities (on-site, off-site, and virtual), including Professional Development Hours (PDHs), Administrator Academies (AAs), and Continuing Education Units (CEUs).
Administrative Coordinator HR SourceAdministrative CoordinatorDowners Grove, IL$50,000–$55,000 / yearFull timeYou'llprovide administrative support across several areas of the organization, helping with member and customer communication, event and training coordination, database updates, billing support, and general office operations. The association provides comprehensive resources, support, and services to help organizations make confident human resources decisions and apply effective workforce practices.
NewAdministrative Assistant GE HealthCareAdministrative AssistantArlington Heights, IllinoisWe expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership –always with unyielding integrity. Provide comprehensive administrative support to PDx USCAN team, requiring strong organizational skills, attention to detail and proficiency in office software to ensure smooth operations.
Administrative Manager-Medical Education Northwestern Memorial HealthCareAdministrative Manager-Medical EducationChicago, ILAct as a liaison between the integrated institutions of McGaw Medical Center on education related activities and issues, including, but not limited to, communicating program changes, anticipating problems, and coordinating instructor faculty appointment processes. This includes review of necessary documentation, site visit preparation, identify and address potential problem areas and work with the program director, vice chair of education, and chairman to institute appropriate procedures.
Senior Manager, Administrative Services W.W. Grainger IncSenior Manager, Administrative ServicesLAKE FOREST, IL$112,900–$188,100 / yearWith benefits starting on day one, our programs provide choice and flexibility to meet team members individual needs, including: Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing. The Senior Manager, Administrative Services leads multiple Administrative Services teams within the Administrative Business Partners Center of Excellence (ABP COE) to deliver consistent, efficient administrative support across Grainger.
Administrative Assistant (24 hours per week) Vitae Health SystemsAdministrative Assistant (24 hours per week)Park Ridge, IL$18–$20Our clinicians provide integrated services across internal medicine, psychiatry, psychotherapy, and podiatry working closely with facility leadership and a collaborative, multidisciplinary team to address complex medical and behavioral health needs. Today, Vitae supports more than 300 facilities across the Midwest and East Coast, offering providers the opportunity to practice in a team-based environment while making a meaningful impact on an often-underserved population.
Administrative Assistant Integrated Resources, IncAdministrative AssistantChicago, ILQualifications: Demonstrated ability to take initiative and work independently, while remaining in close coordination with other members of the team; comfort working within a certain level of ambiguity. Proactive communication and organizational skills, with proven ability to juggle competing priorities with diplomacy, tact, and goodwill.
Full Time Administrative Assistant, Chicago COMMUNITY HEALTH PARTNERSHIP OF ILLINOISFull Time Administrative Assistant, ChicagoChicago, ILCommunity Health Partnership of Illinois(CHP) is seeking a highly organized and proactive professional to provide essential administrative support and help keep daily operations running smoothly. Coordinate travel arrangements, meeting logistics, and event support as needed.
Administrative Assistant, Principal's Office Illinois Mathematics and Science AcademyAdministrative Assistant, Principal's OfficeAurora, Illinois$47,648.30–$56,056.82 / yearCoordinate all administrative support and organizational work which includes arrange meetings, conferences, and travel; receive and screen telephone calls, letters, and/or visitors; manage student/parent sign outs; route or answer correspondence not requiring supervisor’s attention. This Equity and Excellence work is the intentional integration of Cultural Competence, Diversity, Equity, Equity-Minded Frame, Excellence and Inclusion into every facet of the Academy, with the understanding that it is an active and ongoing process involving structures, processes and people and not an isolated initiative.
Legal Administrative Assistant Rhoades Levy LawLegal Administrative AssistantNorthbrook, ILRhoades Levy Law Group P.C., a Northbrook, Illinois-based law firm, is seeking a legal administrative assistant to join its rapidly growing and highly collaborative law firm. Providing administrative support to attorneys, paralegals, and other legal administrative assistants.
Administrative Assistant The Inland Real Estate Group of Companies IncAdministrative AssistantOak Brook, IL$25.89–$32.37 / hourThis role supports leadership and team members by ensuring financial processes run smoothly while also managing day-to-day administrative needs such as travel coordination, event support, and supply ordering. This position provides critical administrative and operational support with a strong focus on budgeting, expense management, billing coordination, and office logistics.
Administrative Assistant University of ChicagoAdministrative AssistantIL$60,000–$90,000 / yearWe offer specialized care for patients with difficult-to-treat conditions, such as celiac disease, inflammatory bowel disease, intestinal failure, complex liver disorders, eosinophilic esophagitis, and acid peptic disease. Provide administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects within the assigned section(s).