NewAdministrative Support Specialist B-2 - 01.06.04/05 CredenceAdministrative Support Specialist B-2 - 01.06.04/05Tinker Air Force Base, OKNecessary workflow management functions shall include receiving suspense/tasking notices and details from several sources; analyzing suspense’s and taskers for execution assignment; assigning the proper action organizations, action officers and suspense dates; tracking, consolidating and coordinating responses into a single response; PEG, senior functional or PEO approval as needed; formally responding to the tasking organization and closing out the suspense or tasking; and archiving completed actions to enable retrieval from archival storage and electronic records management systems. Duties include, but are not limited to: assigning checklist permissions, loading checklists in MICT, assisting checklist POCs with resolving administrative issues within the toolset, distributing SIP information to checklist POCs and managers, and assisting in developing and maintaining of a tracking system for deficiency identification, corrective actions, and closeout.
Administrative Support Specialist I - Senior Administrative Support Specialist 633367 Oklahoma State UniversityAdministrative Support Specialist I - Senior Administrative Support Specialist 633367Stillwater, OK$13.50–$20 / hourIt is responsible for the day-to-day administration of local and national testing, which includes, but is not limited to proctoring the following tests: OSU course tests, placement tests, tests requiring accommodations through Student Accessibility Services (SAS), TOEFL, ACT, CLEP, PROV, ETS tests, FAA certifications, and Pearson Vue tests, amongst others. This position works closely with examinees, faculty, and other OSU administrative offices such as Student Accessibility Services and the Office of Undergraduate Admissions to provide information about and deliver the varied services available at the OSU Testing Center.
Administrative Support Specialist I - Senior AS6478 Oklahoma State UniversityAdministrative Support Specialist I - Senior AS6478Stillwater, OK$13.50–$20 / hourThe School of Materials, Mechatronics and Manufacturing Engineering (MMME) within the College of Engineering, Architecture and Technology (CEAT) is seeking an Administrative Support Specialist. This position also supports departmental communication efforts by helping to maintain and update website content, social media accounts, marketing materials, and the departmental newsletter.
NewAdministrative Support Specialist I 632996 Oklahoma State UniversityAdministrative Support Specialist I 632996Stillwater, OK$13.50–$16 / hourSpecific: Responsibilities include assisting customers with Banner web services, processing special enrollment requests (ex: drop/add, cancellations, re-instatements, pass/no pass enrollment, excessive hours petitions, etc.), completing paper forms, fulfilling certification requests, fulfilling transcript requests, assisting with VA eligibility forms, fee adjustments, withdrawals, diploma requests, graduation status, course auditing, changes to personal information, Buckley flag maintenance, enrollment holds, closed matriculations, Banner PIN requests, and miscellaneous questions about the University. Maintain and promote a positive work environment by behaving and communicating in a manner that is respectful of students, co- workers, supervisors, customers, and clients.
Administrative Support Specialist Addison GroupAdministrative Support SpecialistOklahoma City Metro Area, Oklahoma$16–$17 / hourJob Description: The Administrative Support Specialist will be responsible for completing data entry tasks, maintaining accurate records, and supporting internal administrative workflows. About Our Client: Addison Group is partnering with our client to hire an Administrative Support Specialist to support data entry, documentation, and general office operations.
NewAdministrative Support Specialist - OU Parking University of OklahomaAdministrative Support Specialist - OU ParkingNorman, OKThe successful candidate will be responsible for assisting customers with parking information, processing permit sales, managing citation payments and appeals, and accurately posting online transactions to customer accounts. This position serves as a key frontline role, providing direct customer support and ensuring the efficient processing of parking-related services within a fast-paced campus environment.
NewAdministrative Support Specialist University of OklahomaAdministrative Support SpecialistOklahoma City, OKPosition Introduction: Administrative Support Specialist- If you thrive in a fast-paced environment, enjoy helping people, and take pride in delivering exceptional customer service, we invite you to join our Health Campus Parking Office team as an Administrative Support Specialist. No two days are exactly alike, making this an ideal role for someone who enjoys problem-solving, multitasking, and staying engaged throughout the workday.
Extension Administrative Support Specialist in Craig 633368 The OSU/A&M SystemExtension Administrative Support Specialist in Craig 633368Craig County, Oklahoma$13.50–$16.50 / hourOklahoma State University (OSU) Extension is an outreach to serve all of greater Oklahoma to help Oklahomans solve local issues and concerns, promote leadership and manage resources wisely. Programs focus on increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family and community development.
Extension Administrative Support Specialist - Grant 633543 The OSU/A&M SystemExtension Administrative Support Specialist - Grant 633543Grant County, Oklahoma$14–$16.50 / hourOklahoma State University (OSU) Extension is an outreach to serve all of greater Oklahoma to help Oklahomans solve local issues and concerns, promote leadership and manage resources wisely. Programs focus on increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family and community development.
Extension Administrative Support Specialist - Delaware CS9988 The OSU/A&M SystemExtension Administrative Support Specialist - Delaware CS9988Delaware County, Oklahoma$14–$16.50 / hourAbout Us: Oklahoma State University (OSU) Extension is an outreach to serve all of greater Oklahoma to help Oklahomans solve local issues and concerns, promote leadership and manage resources wisely. Programs focus on increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family and community development.
Specialist, Administrative Support PearsonSpecialist, Administrative SupportOklahoma City, OK$55,000–$90,000 / yearAs required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows: The minimum full-time salary range is between $55,000 to 90,000. As an Administrative Support Associate (IC20) supporting two leaders within Pearson’s Enterprise Learning & Skills division, you will provide reliable, high-quality administrative and coordination support that helps the business run smoothly.
Lead Administrative Support Specialist University of OklahomaLead Administrative Support SpecialistOklahoma City, OKResponsibilities include coordinating office operations, supporting academic initiatives and processes, assisting with student services, maintaining records and documentation, and serving as a primary resource for faculty, staff, and students. Position Introduction: The Lead Administrative Support Specialist serves a critical role in ensuring the efficient operation of departmental and academic functions through high-level administrative coordination and student-focused support.
Senior Administrative Support Specialist University of OklahomaSenior Administrative Support SpecialistOklahoma City, OKThis role oversees complex scheduling, manages day-to-day administrative functions, coordinates internal projects, and serves as a central point of communication among management, staff, faculty, and students to ensure efficient and effective operations. Required Certifications and Licenses: Valid driver''s license may be required for work in certain areas for the performance of specific job duties.(Candidates assigned to locations requiring vehicle operation must possess and maintain an active, valid driver''s license).
administrative support staff HonorVet Technologiesadministrative support staffOklahoma City, OKWork will include removing equipment from pallets, connecting equipment to power source and setting up workstations as diagrammed/trained, logging the condition of each piece of equipment, and returning tested equipment to pallets. 4. Provide a detailed list of costs costs may be either total project turnkey costs or hourly costs by skill set required as definedby the SOW.
Administrative Programs Manager II State of OklahomaAdministrative Programs Manager IIOklahoma City, OKAssisting the Office Manager, CIB Board Secretary, and Administrative Programs Manager II on all business administration related duties including: all aspects of purchasing (acquiring quotes, working with vendors, creating and entering requisitions, generating and facilitating/filing Purchase Orders), travel reimbursement submissions (gather travel claims at end of business month, review claims for accuracy, submit for payment, rectify any issues) and regulatory compliance, drafting of filings of completed reports required under state law or regulation, and other matters involving purchasing, or any other business operation, when necessary. Shared responsibilities as Workers Compensation Coordinator/Agency Risk Management Coordinator role - Receive and manage all workers compensation claims; communicate with OMES Risk Management and Worker's Compensation insurance company adjusters for swift and efficient resolution to workers compensation cases; communicate with employees to obtain case information, assure treatment is being managed, and address any employee concerns.
Administrative Assistant I State of OklahomaAdministrative Assistant IOklahoma City, OKUtilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.
Administrative Associate AS7831 Oklahoma State UniversityAdministrative Associate AS7831Stillwater, OK$18.75–$24.76 / hourMaintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional groups and establishing strong external contacts. Ability to deal tactfully with constituents, including university officials, college administrators, a diverse faculty, support staff, and students.
Executive Administrative Assistant AS8154 Oklahoma State UniversityExecutive Administrative Assistant AS8154Stillwater, OKAssist compliance committees with meeting scheduling, drafting letters, safe record keeping, scanning documents, taking minutes of meeting, or recording meetings, disseminate training documentation. Schedule service calls, car maintenance, and maintain adequate supply of office materials, business cards, signs and identification, equipment, refreshments for meetings, etc.
Administrative Assistant 632927 Oklahoma State UniversityAdministrative Assistant 632927Stillwater, OK$14–$20 / hourFive years of administrative experience, including experience operating personal computers and knowledge of word processing systems; experience dealing effectively with people over the telephone and in person. Maintain accurate records of quarterly, biannual, and annual training for each member of this department and notify supervisors and personnel of upcoming Training Requirements.
PROS Administrative Student Assistant (Summer) University of OklahomaPROS Administrative Student Assistant (Summer)Norman, OK$8–$10 / hourPROS seeks an enthusiastic, personable, and inclusive front desk administrative assistant to support the everyday functioning of the PROS department through excellent client service, administrative diligence, and high-quality initiative and follow through. Coordinate the weekly schedule of PROS consulting psychiatrist, including sending appointment reminders, communication with Athletic Medicine team and PROS staff members, and the consulting psychiatrist.
Administrative Assistant Stand-By PersonnelAdministrative AssistantOklahoma City, OKThis position supports daily office operations by assisting with payroll, data entry, customer service, accounting support, and general administrative functions. The ideal candidate is highly organized, thrives in a fast-paced environment, and possesses excellent communication, computer, and multitasking skills.
Administrative Assistant Carriage ServicesAdministrative AssistantOklahoma City, OKAt Carriage Services , we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. Conduct detailed reviews of property records, including analyzing contracts, legal documents, and related records to verify ownership and property rights.
Executive Administrative Assistant State of OklahomaExecutive Administrative AssistantOklahoma City, OKAbilities required include the ability to multitask; exercise discretion; exercise independent judgment in order to prioritize appointments and work assignments; work cooperatively and courteously with others; to communicate with a variety of personalities and divergent views in a tactful, pleasant, and professional manner; and to establish and maintain a confidential work environment. Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience.
NewAdministrative Coordinator University of OklahomaAdministrative CoordinatorOklahoma City, OKAs the welcoming face of the College, the Administrative Coordinator plays a vital role in shaping the experience of prospective students, current students, faculty, staff, alumni, and community partners through exceptional customer service, thoughtful communication, and a commitment to excellence. Whether greeting visitors, coordinating resources, answering questions, or helping connect individuals with the services they need, this position contributes directly to fostering a positive and supportive campus culture.
Testing Center Administrative University of OklahomaTesting Center AdministrativeNorman, OKPosition Introduction: The Administrative Coordinator position''s primary job function is to coordinate, manage, and perform administrative support functions for the Testing Center. Required Education and Experience: High School diploma or GED.
Senior Administrative Assistant University of OklahomaSenior Administrative AssistantOklahoma City, OKThis position provides high-level administrative support to executives or senior management, managing schedules, coordinating meetings, handling communications, and overseeing office operations. It will also handle basic office administrative duties and assist with the day-to-day duties to make the office run smoothly.
ADMINISTRATIVE ASSISTANT (FULL TIME) Compass Group North AmericaADMINISTRATIVE ASSISTANT (FULL TIME)Moore, OKSummary: As an Administrative Assistant, you will provide administrative support to the team in a number of areas including scheduling meetings and conference calls, booking travel, ordering supplies, and additional duties as outlined below. Create and manage work orders as needed, following the established flow chart process, and monitor and support the deferred maintenance program in alignment with Best Practices.
NewAdministrative/Finance Coordinator University of OklahomaAdministrative/Finance CoordinatorOklahoma City, OKPosition Introduction: The Department of Pediatrics, within the Section of General Community Pediatrics, is seeking a highly organized and service-oriented Administrative Finance Coordinator to provide comprehensive administrative support to a collaborative and mission-focused team. This role is essential to ensuring the efficient day-to-day operations of the section, supporting clinical, educational, and community outreach activities that promote the health and well-being of children and families.
Administrative Assistant DNA Solutions, Inc.Administrative AssistantOklahoma City, OKDNA Solutions is one of the leading Forensics and DNA services companies in the nation with a reputation for utilizing the highest quality science to get reliable results for our clients. The Administrative Assistant will support this mission by being responsible for a range of administrative support and client-facing functions to make sure the needs of all customers are met in a professional and timely manner.
Administrative Assistant DNA SolutionsAdministrative AssistantOklahoma City, OklahomaSummary DNA Solutions is one of the leading Forensics and DNA services companies in the nation with a reputation for utilizing the highest quality science to get reliable results for our clients. The Administrative Assistant will support this mission by being responsible for a range of administrative support and client-facing functions to make sure the needs of all customers are met in a professional and timely manner.
Clinic Administrative Assistant Fresenius Medical Care AG & Co KGaAClinic Administrative AssistantOklahoma City, OKPHYSICAL DEMANDS AND WORKING CONDITIONS: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. PURPOSE AND SCOPE: Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary.
NewLitigation Client Service Specialist (Legal Administrative Assistant) Fox-Rothschild-LLLitigation Client Service Specialist (Legal Administrative Assistant)Oklahoma City, OKPosting DetailsPosted on March 25, 2026LocationsShowing 1 location: Oklahoma City, OK 73102, USAOn-siteLegal Administrative AsstFull-TimeRequisition #: LITIG003140DescriptionAs a member of the Client Service Team (CST), the Client Service Specialist (CSS) is responsible for providing legal administrative support to a team of attorneys, including the Office Managing Partner, by performing complex, administrative assistance using specialized knowledge of the assigned practice area(s). Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software.
Administrative/Financial Coordinator University of OklahomaAdministrative/Financial CoordinatorNorman, OKResponsibilities include creating and managing budget in coordination with department chair and Dean''s Office, also serving as the Shared Business Services Center liaison for coordination of financial, payroll, and travel activity. Position Introduction: The Administrative/Financial Coordinator is the primary position to provide professional financial support to the Chairperson and for the Department of Chemistry and Biochemistry, faculty, staff and students.
NewAdministrative Coordinator Bimbo CanadaAdministrative CoordinatorOklahoma City, OKIn addition to competitive pay and benefits, we provide a safe and inclusive work environment that appreciates diversity, promotes development and allows our associates to be their authentic selves. The Administrative Coordinator is responsible for supporting various administrative functions within the company, including recruitment, personnel records management, and employee communications.
NewAdministrative Coordinator Olsson AssociatesAdministrative CoordinatorOklahoma City, OKWe are seeking a detail-oriented and organized Administrative Coordinator to provide essential office and team support at our Oklahoma City field office location, ensuring smooth day-to-day operations for our Field Service teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, directing communications to the appropriate departments, and assisting with general office coordination.
NewAdministrative Assistant Qureos IncAdministrative AssistantOklahoma City, Oklahoma$40–$50 / hourNortheastern Air Quality is seeking a highly organised and proactive Administrative Assistant to join our dedicated team in Oklahoma City, Oklahoma . The successful candidate will provide essential administrative support, ensuring the smooth and efficient operation of our office.
Sr. Administrative Specialist Abacus TechnologySr. Administrative SpecialistOklahoma City, OklahomaAssist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request. Administrative Specialist to interact with lateral organizations or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day-to-day operations of the directorates and divisions at Tinker AFB.
NewSr. Administrative Coordinator for OADII University of OklahomaSr. Administrative Coordinator for OADIINorman, OKThe Office of the Vice President for Research and Partnerships seeks a skilled senior-level administrative coordinator to support the administration of OVPRP strategic research efforts including the domains of national security, energy, health, and extreme weather, as well as research administration units spanning external partnerships, technology commercialization and development, and more. For Best Consideration Date: Position Introduction: The University of Oklahoma''s Office of the Vice President for Research and Partnerships is home to one of the most dynamic and growing research enterprises in the nation, driving discovery, fostering innovation, and building partnerships that create real impact across Oklahoma and beyond.
NewLitigation Administrative Assistant Hassett | DonnellyLitigation Administrative AssistantOklahoma City, OKThe ideal candidates will have over 1 year of experience in an office, preferably in a law office, and strong Microsoft Office skills. Responsibilities include providing administrative support to attorneys, preparing legal documents, and maintaining confidentiality.
Administrative Assistant - Payroll Services AS9903 Oklahoma State UniversityAdministrative Assistant - Payroll Services AS9903Stillwater, OK$14–$20 / hourResponsible for assisting in the fiscal management of the department by monitoring the available budget, assisting with the fiscal year budget process, purchasing items and services needed to operate efficiently, making sure invoices are paid promptly, submitting copier counts, and responding to other requests for information. This is done in part by prioritizing and triaging incoming communications, determining appropriate routing and response strategies to ensure compliance and efficiency.
NewChemistry - Administrative Assistant II University of Central OklahomaChemistry - Administrative Assistant IIEdmond, OKThe College serves more than 3,300 undergraduate students in 30 majors and provides graduate programs in Biology, Computer Science, Data Science, Cybersecurity, Applied Mathematics and Computer Science, Applied Mathematical Science, Engineering, Computational Science, and Nursing. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.
Administrative Coordinator Bimbo Bakeries USA, IncAdministrative CoordinatorOklahoma City, OklahomaAdministrative Coordinator The Administrative Coordinator is responsible for supporting various administrative functions within the company, including recruitment, personnel records management, and employee communications. In addition to competitive pay and benefits, we provide a safe and inclusive work environment that appreciates diversity, promotes development and allows our associates to be their authentic selves.
Administrative Assistant (Cemetery Services) Carriage Services IncAdministrative Assistant (Cemetery Services)Oklahoma City, OKAt Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. Conduct detailed reviews of property records, including analyzing contracts, legal documents, and related records to verify ownership and property rights.
College of Business - Administrative Specialist III University of Central OklahomaCollege of Business - Administrative Specialist IIIEdmond, OKResponsible for day-to-day operations in the College of Business Dean's Office; coordinates and manages assigned projects; develops office procedures that reflect program policies and provides responsive student and faculty support. Position Overview and Job Duties: Performs specialized, high level, and/or complex administrative support duties; Uses discretion to make judgments based on specific operating guidelines and policies and with respect to communications and confidentiality.
Administrative Assistant Contractor Addison GroupAdministrative Assistant ContractorOklahoma City, Oklahoma$22–$25 / hourOur client works alongside public and private partners to support innovative programs, research, and initiatives that promote healthier lifestyles and long-term wellness. The Administrative Assistant Contractor will provide high-level administrative and operational support to executive leadership, including the Chief of Staff.
Administrative Business Partner Google LLCAdministrative Business PartnerStillwater, OKPreferred qualifications: 3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. Google is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting.
Administrative Assistant Service Corporation InternationalAdministrative AssistantOklahoma City, OKSchedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses. Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members.
Psychology - Administrative Assistant III University of Central OklahomaPsychology - Administrative Assistant IIIEdmond, OKDepartment Specific Essential Job Functions: Assist PSY with tasks that include coordination of appropriate documents and forms, keeping all records up to date and organized, and keeping the common spaces neat and organized. Performs a variety of daily tasks and should be able to multi-task in a common area environment including greeting and directing students and guests in a welcoming manner.
Political Science - Administrative Assistant III University of Central OklahomaPolitical Science - Administrative Assistant IIIEdmond, OKPerforms a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Tasks include coordination of materials, mail, registrations, filing of appropriate documents and forms, creating and/or updating webpages, promotional materials and social media.
Administrative Assistant III- OOGAO - 993347 University of Central OklahomaAdministrative Assistant III- OOGAO - 993347Edmond, OKPerforms a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Orders and maintains record of supplies and equipment for the department, with appropriate forecasting measures to maintain good accounting standing.