NewCase Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)Miami, FL$52,000–$55,000 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
NewAdministrative Support I Hub Group IncAdministrative Support IFLKeeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility. Hub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group's name in fraudulent emails, job postings, or social media messages.
ADMINISTRATIVE SUPPORT ASSISTANT I Broward County Public SchoolsADMINISTRATIVE SUPPORT ASSISTANT IFL$15.84–$24.25 / hourAssist in maintaining efficient office operations by providing clerical relief, as required, Interact effectively with the general public, staff members, students, teachers, parents, and administrators using tact and good judgment. The Administrative Support Assistant I shall carry out the essential performance responsibilities listed below: Perform a variety of clerical duties to support supervisory and administrative personnel in handling daily activities.
Bible Media Group (BMG) Administrative Support Assistant Onehope IncBible Media Group (BMG) Administrative Support AssistantPompano Beach, FLProvides day-to-day support to both BMG and Studio, manages schedules, ensures smooth in-office operations, and handles project management as assigned by the Leadership Team. Include but not limited to: Understand Bible Media Group and OneHope-its history and culture; governance structure, staff, and Board; programs and projects; and other constituencies.
Administrative Assistant / Secretary (Clerical Support) Orthopedic Health CenterAdministrative Assistant / Secretary (Clerical Support)North Miami Beach, FLThe ideal candidate must possess excellent communication, organizational, and multitasking skills, with the ability to manage a high volume of administrative tasks efficiently. Answer and manage a high volume of incoming phone calls with professionalism, courtesy, and proper business etiquette .
Administrative Support Team Associate, West Dade Miami International - Full Time Macy's IncAdministrative Support Team Associate, West Dade Miami International - Full TimeDoral, FLWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Bible Media Group (BMG) Administrative Support Assistant OneHope, IncBible Media Group (BMG) Administrative Support AssistantPompano Beach, FLFull timeProvides day-to-day support to both BMG and Studio, manages schedules, ensures smooth in-office operations, and handles project management as assigned by the Leadership Team. Include but not limited to: Understand Bible Media Group and OneHope—its history and culture; governance structure, staff, and Board; programs and projects; and other constituencies.
NewLegal Assistant/Administrative Support Kubicki DraperLegal Assistant/Administrative SupportMiami, FLQualified candidate must have strong administrative skills, and be familiar with conflicts check, filing, electronic document management and utilizing general office equipment. With more than 250 attorneys across 12 offices, we are a trusted leader in trial, appellate, insurance defense, commercial, and real estate litigation.
Administrative Support - Roofing Statewide Window and DoorsAdministrative Support - RoofingDeerfield Beach, FLThis is a great opportunity for someone with strong administrative experience who wants to build a long-term career in the construction and roofing industry. Communicate with city and county permitting offices.
Administrative Assistant, Cancer Support Services, Miami Cancer Institute, FT, 8:00AM - 4:30PM Baptist Health South Florida IncAdministrative Assistant, Cancer Support Services, Miami Cancer Institute, FT, 8:00AM - 4:30PMMiami, FL$20.02–$24.22 / hourOur approach is rooted in a "grow our own" philosophy, designed to help our team members build meaningful, long-term careers with us, supported by benefits that make a real difference, including: Career growth and development opportunities, with clear pathways and ongoing support. Baptist Health is the region''s largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties.
Operations Support Specialist - Administrative - Waste Pro - Pompano - FL Waste Pro USA, Inc.Operations Support Specialist - Administrative - Waste Pro - Pompano - FLPompano Beach, FLIn this role, you will provide administrative and operational support to our management team while helping coordinate the day-to-day activities that keep one of the nation's fastest-growing waste and recycling companies operating efficiently. If you're looking for more than just a job-and want a career with opportunities to grow into supervisory, management, or leadership roles-Waste Pro is the place for you.
Administrative Assistant 3 - Office of Student Academic Success Nevada State UniversityAdministrative Assistant 3 - Office of Student Academic SuccessFort Lauderdale, FLThis position coordinates office operations, communications, meetings, travel, purchasing, financial processes, events, and special projects while serving as a liaison with internal and external stakeholders and supporting division priorities. Primary Responsibilities: Coordinate and perform administrative and operational support activities for the Office of Student Academic Success and its reporting units, ensuring efficient office operations and alignment with leadership priorities.
NewAdministrative Assistant KEITHAdministrative AssistantPompano Beach, FLFull timeA successful candidate will be the person who keeps the office running effortlessly behind the scenes—ensuring employees, clients, and visitors always feel welcomed, supported, and cared for. This position is first and foremost responsible for the overall experience of our Pompano Beach office—ensuring our employees, clients, and visitors feel welcomed, supported, and cared for every day.
Sr. Administrative Assistant University of MiamiSr. Administrative AssistantMiami, FLThe Department of Interventional Radiology is seeking a highly organized and detail-oriented Senior Administrative Assistant to provide advanced administrative and operational support to faculty and departmental leadership within a fast-paced academic medical environment. Ability to interface professionally with departmental clinical faculty, hospital related faculty, cancer center related faculty, senior administrative personnel, department and senior representatives of other departments.
Administrative Specialist III (Multiple Openings) Broward CollegeAdministrative Specialist III (Multiple Openings)FL$35,880–$41,262 / yearUnder general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and/or specified information-gathering projects and tasks. Daily - 5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
Administrative Procurement Coordinator (Public Works) Hollywood City CouncilAdministrative Procurement Coordinator (Public Works)Hollywood, FL$58,642.04–$89,135.36 / yearEffective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. Accrued sick leave shall be terminally paid at the following rates in relationship to full years of credited service with the City to a maximum of 1200 hours (e.g., an employee with 20 or more years of service with 1200 (or more) hours of sick leave shall be paid at 80% of 1200 hours, which would be 960 hours): Accrued Sick Leave Payout.
Administrative Coordinator I - 993981 NSUAdministrative Coordinator I - 993981Fort Lauderdale, FloridaProvides comprehensive administrative support to the B & J Silverman College Of Pharmacy including receiving and directing visitors, responding to and resolving complex inquiries and issues, managing telephone communications, coordinating meetings and events, composing and editing correspondence, and supporting daily office operations. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Sr. Administrative Assistant (A) University of MiamiSr. Administrative Assistant (A)Coral Gables, FLAssists with fiscal year financial operations for the following year by reviewing expenditure-related documents for appropriateness, and compliance of potential and past expenditures, Advises management of unusual trends, funding levels and expenditures, Prepares and follows up on purchase requisitions, expense reimbursements and purchases orders for Assistant Deans Workday. The Senior Administrative Assistant provides administrative support to the Dean, Deputy Dean, Associate Deans, and Assistant Deans and plays a vital role in the overall daily administration of business operations within the Dean of Students Office.
Clinical Administrative Coordinator Integrity Behavioral Health LLCClinical Administrative CoordinatorMIAMI GARDENS, FLIntegrity Behavioral Health is seeking a highly organized and reliable Clinical Administrative Coordinator / Front Desk team member to support daily operations across admissions, front desk, billing coordination, referrals, and psychiatric services. Provide front desk and reception support, including answering calls, greeting patients, managing patient flow, responding to service inquiries, and directing patients or families to the appropriate staff member.
Administrative Assistant at Florida Defensive Training FLORIDA DEFENSIVE TRAINING LLCAdministrative Assistant at Florida Defensive TrainingFort Lauderdale, FLFlorida Defensive Training specializes in comprehensive firearms, medical, combatives, and defensive training programs for civilians, private security personnel, and law enforcement agencies throughout South Florida. This position is ideal for someone who is organized, customer-service oriented, and comfortable working in a fast-paced training environment serving civilians, private security, and law enforcement personnel.
Administrative specialist F/H Vinci SAAdministrative specialist F/HBoca Raton, FLRemoteThis position provides direct administrative support to the CEO, HR Director, Operations Manager, and Payroll Administrator, and ensures the smooth and efficient delivery of administrative, HR, QHSE, and operational processes. TSSD has built recognized expertise in decommissioning and environmental remediation, delivering end‑to‑end management of decontamination, demolition, and site‑remediation projects.
Administrative & Operations Coordinator M&C USA LLCAdministrative & Operations CoordinatorBoca raton, FLThis role is responsible for managing financial records in QuickBooks, overseeing inventory tracking, coordinating logistics, and ensuring that administrative documentation and compliance requirements are up to date. The ideal candidate is proactive, reliable, and capable of managing multiple operational tasks while maintaining accuracy and efficiency.
Construction Paralegal / Contracts Administrative Assistant HireVentureConstruction Paralegal / Contracts Administrative AssistantDoral, FLFull timeOur client, a well-established and growing commercial construction company, is seeking a Construction Paralegal / Contracts Administrative Assistant to support its legal and contracts operations. The Construction Paralegal / Contracts Administrative Assistant will provide administrative and legal support for construction contracts, subcontract documentation, compliance records, insurance documentation, and contract administration.
Bilingual Administrative Assistant ABM Industries IncBilingual Administrative AssistantMiami, FLWith over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts.
Administrative Assistant RMG StaffingAdministrative AssistantBrickell, FLPosition Overview A leading real estate and housing development company is seeking a friendly, professional, and highly organized Receptionist & Administrative Assistant to join their growing corporate team. This role serves as the first point of contact for visitors, vendors, and callers while providing administrative and operational support to ensure the smooth day-to-day functioning of the office.
NewAdministrative Assistant Mailroom Solis Health PlansAdministrative Assistant MailroomMiami, FLThis role involves managing mail and package logistics, coordinating office supplies, and assisting with administrative tasks that keep our workplace efficient and welcoming. The ideal candidate will demonstrate excellent communication skills, strong organizational abilities, and a positive attitude to foster a productive office atmosphere.
Administrative Assistant TempExpertsAdministrative AssistantMiami, FLThe ideal candidate would be comfortable covering and supporting daily administrative operations for internal teams. Perform general administrative duties including data entry, filing, scanning, and document management.
Manager, Administrative Operations University of MiamiManager, Administrative OperationsMiami, FLDepartment Specific Functions: Manages key strategic projects/initiatives to solve complex business challenges for department by working with university stakeholders; analyze department's operational and administrative practices to identify gaps; propose/develop solutions to existing policy, systems, and processes, working closely with Chair, SAO, and department leadership team to develop new initiative to ensure the department's strategic plan and goals are executed in the most effective and efficient manner. Works with department administrators to collect data as needed and writes/creates reports/summaries/presentations measuring faculty/departmental productivity/progress; writes department-wide communications/announcements to ensure guidelines carry out the University and department mission.
Administrative Assistant GGP ServicesAdministrative AssistantCoral Gables, FloridaThe Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
Administrative Assistant Brookfield Residential Properties ULCAdministrative AssistantCoral Gables, FLThe Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
NewAdministrative Assistant - Hybrid American Civil Liberties Union of FloridaAdministrative Assistant - HybridMiami, FLRemoteThe ACLU of Florida, the state's largest civil rights and civil liberties organization, employs litigation, public policy advocacy and organizing, and public education to protect and promote a broad range of constitutional values and individual rights, such as freedom of speech, racial justice, right to privacy, religious liberty, criminal justice reform, voting rights, reproductive rights, LGBTQ+ rights, disability rights, and immigrants' rights. Reporting to the Deputy Executive Director and Strategy Officer or designee and working in close collaboration with staff and leadership across the organization, the Administrative Assistant will provide the remote administrative support that keeps the ACLU of Florida coordinated no matter where staff are located.
NewAdministrative Assistant - Miami American Civil Liberties Union of FloridaAdministrative Assistant - MiamiMiami, FLThe ACLU of Florida, the state's largest civil rights and civil liberties organization, employs litigation, public policy advocacy and organizing, and public education to protect and promote a broad range of constitutional values and individual rights, such as freedom of speech, racial justice, right to privacy, religious liberty, criminal justice reform, voting rights, reproductive rights, LGBTQ+ rights, disability rights, and immigrants' rights. Reporting to the Deputy Executive Director and Strategy Officer or designee and working in close collaboration with staff and leadership across the organization, the Administrative Assistant will provide the on-site administrative support that keeps the ACLU of Florida coordinated and running smoothly.
Coordinator/Administrative Assistant Florida Construction ConnectionCoordinator/Administrative AssistantDeerfield Beach, FLFLCC is an industry-rooted consulting and career alignment firm using verified information, track record, and experience to date to define strengths, distinguish needs, and align people and companies for long-term success, reducing risk for all sides when aligning people driven resources for company and project deliverables which strengthens outcomes across the construction industry. We work with owners, developers, general contractors, specialty contractors, construction managers, and professionals across most market segments who want human-capital decisions grounded in verified information and proven industry expertise rather than assumptions.
Administrative Assistant Doeren Mayhew CPAs and AdvisorsAdministrative AssistantKey Biscayne, FLDoeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services.
AR Administrative Assistant VacatiaAR Administrative AssistantFort Lauderdale, FLInnovation at Scale: Leverage modern technology platforms and digital workflows, including Salesforce, to support a growing portfolio of resorts and owners nationwide. Founded in 2013, Vacatia has grown into a leading hospitality platform serving nearly half a million owner families and managing more than 55 resorts across premier leisure destinations nationwide.
NewAdministrative Assistant/Hearing Reporter Business Support Services of SalemAdministrative Assistant/Hearing ReporterMiami, Florida$23Business Support Services is seeking a professional to provide verbatim reporting of Social Security disability hearings for the Office of Hearings Operations (OHO). Major Duties and Responsibilities of a Verbatim Hearing Reporter (VHR): The examples provided do not cover all the duties that the incumbent in this position may be required to perform.
Administrative Assistant - Healthy Families Kids in DistressAdministrative Assistant - Healthy FamiliesFort Lauderdale, FLFull timeThe ability to read, analyze, and interpret professional journals or technical procedures written in English, the ability to type reports and business correspondence in English, and the ability to effectively communicate in English are required. This position is responsible for providing administrative support and assistance to the Healthy Families Program staff; and assisting clients who need resources and/or referrals to various program and/or agency services.
Administrative Assistant 4 - Office of Marketing & Events Nevada State UniversityAdministrative Assistant 4 - Office of Marketing & EventsFort Lauderdale, FLCore Responsibilities: Manage and coordinate workflow by planning, communicating, and implementing processes and procedures for project requests and ordering marketing collateral, promotional items, and office products, including requesting vendor quotes, processing orders, and coordinating art/proof approval. We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.
Administrative Assistant PayCargo LLCAdministrative AssistantCoral Gables, FLThe ideal candidate will be responsible for providing administrative and clerical support to ensure the smooth operation of the department, including handling financial documentation, data entry, scheduling, and communication tasks. With a fast and efficient way to reduce costs associated with payment processing, we help improve the speed and profitability of our customers’ businesses.
NewAdministrative Assistant (H) University of MiamiAdministrative Assistant (H)Miami, FLThe Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office. The University of Miami/UHealth Department of Sports Medicine has an exciting opportunity for a full time Administrative Assistant to work in Coral Gables, FL.
Procurement Administrative Assistant LightFire GroupProcurement Administrative AssistantTamarac, FloridaThis role includes administrative work, shipment tracking, vendor communication, and inventory support within the Vape, Delta, and Smoke industry. We are looking for a reliable and organized Administrative Assistant to support our Procurement Team and assist with the day-to-day operations of our procurement department.
Culinary Administrative Assistant Compass Group North AmericaCulinary Administrative AssistantMiami, FL$21–$25 / hourFounded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country. This role involves administrative support, coordination, and communication to ensure the smooth operation of our large-scale food and beverage services during events and daily operations.
Administrative & Office Coordinator Office PuzzleAdministrative & Office CoordinatorMiami, FLYou'll work closely with the CEO and leadership team, get an inside view of how a fast-growing SaaS company operates, and build hands-on experience across multiple business functions from day one. Coordinate onboarding logistics for new hires, including documentation collection, system setup in tools like Justworks and Asana, and ensuring a smooth first-day experience.
Administrative Assistant Funxion Whie Glove Service llcAdministrative AssistantMiami, FLFunxion White Glove Service provides high-end receiving, storage, and white-glove delivery services for residential and corporate clients. The Administrative Assistant will provide day-to-day administrative support across multiple departments, including Receiving, Office Management, and Billing.
Temporary Administrative Assistant The CollectionTemporary Administrative AssistantCoral Gables, FloridaThe ideal candidates possess a background in international travel routing (flights, lodging, ground transit, passport/visa compliance) across multiple time zones, sound judgment, and the ability to maintain a high level of confidentiality and professionalism in all interactions. Provide daily administrative support and assistance to senior executives and Director, including office organization, meal coordination, mail management, and scheduling of related tasks.
NewADMINISTRATIVE ASSISTANT STATE OF FLORIDAADMINISTRATIVE ASSISTANTFort Lauderdale, FL$34,760.04–$52,205.04 / yearCandidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Candidates who require participation in the STEM Optional Practical Training (STEM OPT) program must possess a qualifying STEM degree that is directly related to the duties of this position, in accordance with U.S. Citizenship and Immigration Services (USCIS) regulations.
NewTransportation - Administrative Assistant (Bilingual) Jacintoport International LLCTransportation - Administrative Assistant (Bilingual)Miami, FLAbility to work extended hours, including regular after-hours on-call availability during the week and occasional on-call coverage on weekends to respond to phone calls or work-related requests. Requires extended hours, including regular after-hours on-call availability during the week and occasional on-call coverage on weekends to respond to phone calls or work-related requests.
Lead Administrative Assistant - Bilingual English-Spanish Honeywell International IncLead Administrative Assistant - Bilingual English-SpanishMiami, FLAs a trusted partner, we provide actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation business segments - powered by our Honeywell Forge software - that help make the world smarter, safer and more sustainable. BA products and services include advanced software applications for building control and optimization; sensors, switches, control systems, and instruments for energy management; access control; video surveillance; fire products; and installation, maintenance, and upgrades of systems.
Administrative Assistant Cosmetic SolutionsAdministrative AssistantBoca Raton, FloridaProviding world class services to up and coming businesses, large established brands, physicians, estheticians and other skin care professionals; we specialize in research & development, custom formulation, graphic design, manufacturing, packaging and delivery. This individual must possess strong communication and customer service skills, exercise professionalism and discretion when handling confidential information, and demonstrate a proactive approach to problem-solving and supporting business operations.
NewAdministrative Assistant American Compliance TechnologiAdministrative AssistantFort Lauderdale, FLThis role serves as a central point of contact for employees, visitors, vendors, and clients while ensuring efficient office operations, project administration, communication, and document management. JOB SUMMARY: The Administrative Assistant position provides administrative, operational, and project support to regional offices, project teams, and corporate departments.