Leadership Administrative Business Partner to resolve competing priorities across the two executives Corporate, Real Estate & Construction Support Lead and contribute to special projects defined by the Chief Corporate Counsel Track Purchase Orders and licenses for the Real Estate & Construction team, including monitoring and submitting PO renewals ahead of expiration Interface with staff from governmental agencies and outside counsel offices on administrative and coordination matters Prepare meeting summaries and maintain a running record of team accomplishments and commitments Ethics, Compliance & Privacy Support Manage administrative operations for the Ethics, Compliance and Privacy team Support production and completion of the team's AI newsletter, coordinating contributions and timelines Provide additional support across the function as scope and experience allow Document, Contract & Systems Operations Route documents and contracts for signature via Box, Ironclad, and other platforms, tracking status through completion Build fluency in Rivian's legal technology stack and serve as a reliable operator within it Maintain organized, access-appropriate document structures for both corporate and compliance matters Handle privileged and personally sensitive information (including PSI) with consistent discretion Reporting, Budget & Program Tracking Draft budget and matter reports from the Onit client matter management platform Build and maintain Google Sheets trackers that leadership relies on for status, spend, and follow-through Draft reports, letters, and correspondence, and provide proofreading and formatting support Prepare Google Slides presentations suitable for team, cross-functional, and executive audiences Team Operations & Culture Plan and support team off-sites and team meetings end to end Prepare and process expense reports for both executives as needed Contribute to an inclusive, welcoming team environment across two organizations Qualifications Required Qualifications Bachelor's degree or equivalent practical experience 4+ years of experience in an administrative, legal support, or business operations role, preferably in the technology industry and supporting senior leaders in a legal environment Advanced Google Workspace skills, particularly Google Sheets and Google Slides, plus demonstrated ability to learn company- and legal-specific platforms Familiarity with - or a clear desire to learn - Onit (formerly SimpleLegal) and Ironclad Strong organizational, project management, and problem-solving skills with excellent multi-tasking ability Highly organized, with proven ability to prioritize under pressure and across competing stakeholders Ability to operate with limited day-to-day direction and a consistent "get-it-done" orientation Ability to anticipate and accommodate last-minute changes in a fast-moving environment Demonstrated experience handling highly sensitive and confidential information, including personally sensitive information (PSI) Clear written and verbal communication, with the confidence to ask effective questions and escalate early Ability to build trusted working relationships across seniority levels and functions Willingness to become a commissioned Notary Public within the first year of employment Preferred Qualifications Paralegal, legal assistant, or law firm operations background, including candidates seeking to transition from a firm environment into an in-house technology setting Experience in high-growth technology, automotive, manufacturing, or EV environments Prior experience supporting C-level or General Counsel-level leaders, or supporting two principals simultaneously Hands-on experience with Onit or SimpleLegal, Ironclad, Box, or comparable matter management and CLM platforms Exposure to real estate, construction, supply chain, or privacy and compliance functions Active Notary Public commission Pay Disclosure The compensation range for this role is USD $40.67/hr-$50.84/hr for SoCal-based applicants and USD $37.42- $46.77/hr for NorCal-based applicants. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.