Legacy Communities IV LLCTemporary Administrative Assistant Legacy Communities IV LLCTemporary Administrative AssistantBrunswick, METhe Main function of the Temporary Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.
Misti PettNewDivision Support Administrator Misti PettDivision Support AdministratorParisFull timeSince 1969, we've led the industry in developing innovative technologies for recycling scrap into high-quality steels that are all around us, from bridges and buildings to cars and appliances. Detailed Selection Criteria:Demonstrated organizational, customer service, problem-solving and interpersonal skills.
Bonney StaffingNewLegal Administrative Support - Hiring Now! 837402 Bonney StaffingLegal Administrative Support - Hiring Now! 837402Bangor, MEJoin a dedicated healthcare organization in Bangor, ME as a Legal Affairs Coordinator and make an impact every day supporting our clients Legal, Compliance, Privacy, and Risk department. Executive Support: Complete high-level administrative tasks, coordinate schedules, and draft simple legal documents under direction.
Gotham BiotechNewAdministrative Support Specialist Gotham BiotechAdministrative Support SpecialistPortland, MERemoteThis position is responsible for providing comprehensive administrative support to executives, teams, and departments by managing schedules, coordinating communications, maintaining accurate records, and streamlining office workflows. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with cloud-based collaboration platforms (e.g., SharePoint, Teams).
Bonney StaffingPart Time Administrative Assistant 835514 Bonney StaffingPart Time Administrative Assistant 835514Naples, MEPotentially assist with billing, collecting payments, insurance payments, HR-related tasks, and other business support duties over time . Start Date: As soon as possible What Youll Do: Provide administrative support to help keep daily operations organized and on track .
Bonney StaffingAdministrative Assistant in Poland! Immediate Need! Up to $23/hr! 837546 Bonney StaffingAdministrative Assistant in Poland! Immediate Need! Up to $23/hr! 837546East Poland, ME$21–$23 / hourYou'll work closely with the HR team to ensure smooth operations, handle visitor interactions, manage communications, and assist with various office needs. If you're ready to start a rewarding career as an Administrative Assistant in Poland, apply today or contact our recruiting team to learn more.
Bonney StaffingFront Desk Administrative Assistant - Hiring Now! 837278 Bonney StaffingFront Desk Administrative Assistant - Hiring Now! 837278Raymond, ME$20–$24 / hourAs a Front Desk Administrative Assistant, you'll play a vital role in ensuring smooth office operations and delivering excellent service to clients and visitors. As a Front Desk Administrative Assistant, you will be responsible for: Answering and directing incoming calls, greeting visitors warmly and professionally to create a welcoming atmosphere.
BerryDunnNewIT Administrative Assistant BerryDunnIT Administrative AssistantPortland, Maine$24–$26 / hourOverview: BerryDunn, Northern New England's largest Accounting, Management, and Information Technology Consulting Firm, is seeking a highly organized and customer-focused Technology Administrative Assistant to support internal IT Operations. The firm’s tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm.
Bonney StaffingFront Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026 Bonney StaffingFront Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026Freeport, MEAs a Front Desk Administrative Assistant, you'll be crucial in supporting daily office operations, delivering excellent customer service, and helping keep the workplace organized. As a Front Desk Administrative Assistant, you will be responsible for: Answering multi-line phones promptly and professionally to assist callers and schedule service appointments.
Spurwink ServicesAdministrative Assistant/Referral Coordinator Spurwink ServicesAdministrative Assistant/Referral CoordinatorSouth Portland, ME$19–$22.50 / hourThe Center for Safe and Healthy Families is staffed by a multidisciplinary team of professionals including Psychologists, Social Workers, Pediatricians, and Nurse Practitioners who provide child-friendly, expert evaluations of children who may have been abused. Demonstrate extensive knowledge of Spurwink's service array so that inquiries can be thoughtfully discussed and referrals supported.
Bonney StaffingAdministrative Assistant - Hiring Now! 837608 Bonney StaffingAdministrative Assistant - Hiring Now! 837608Bangor, MEJoin a reputable organization dedicated to supporting insurance professionals as a Carrier Login Specialist in Bangor, ME, and make a meaningful impact every day. Your main goal is to facilitate carrier portal access for agents and account managers by establishing credentials and troubleshooting user issues.
Springborn StaffingLegal Administrative Assistant Springborn StaffingLegal Administrative AssistantPortland, METhis role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management. We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice.
Precision ProFileAdministrative Assistant Precision ProFileAdministrative AssistantYork, Maine$18–$23About Precision ProFile:Precision ProFile is an exponentially growing engineering outfit that provides professional services such as heavy construction estimating, consulting, and GPS Modeling for Construction Companies nationwide. The businesses work hand in hand to prepare data (heavy highway to residential), manufacture, distribute, support, and for all things GPS construction staking.
The Salvation Army Eastern TerritoryAdministrative Assistant The Salvation Army Eastern TerritoryAdministrative AssistantSanford, MaineThis position serves as a primary point of contact for individuals interacting with The Salvation Army and assists with office administration, food pantry operations, seasonal programming, and related Corps activities. The Administrative Assistant coordinates the daily flow of operations through the Corps office and supports administrative, program, and community service functions.
Maine Wing Management LLCAdministrative Assistant Maine Wing Management LLCAdministrative AssistantPortland, METhis role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. Position Summary: The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office.
Springborn StaffingNewAdministrative Assistant - Investment Firm Springborn StaffingAdministrative Assistant - Investment FirmPortland, MEOther duties: receive mail/packages, make copies, all phone reception and transfer, and may provide light support for meeting prep for the administrative team . Old Port Investment Firm has a need for a temporary support at the administrative reception desk of Portland branch .
Spectrum Healthcare PartnersNewAdministrative Assistant Spectrum Healthcare PartnersAdministrative AssistantBangor, MEFull timeSpectrum Healthcare Partners is Maine’s largest multi-specialty, physician-owned and directed professional organization and is comprised of over 200 physicians practicing in the areas of anesthesiology, pathology, radiation oncology, radiology, and vascular & interventional services. The Administrative Assistant provides operational, scheduling, and clerical support to the radiology department, physicians, and administrative leadership to ensure efficient daily operations.
Michael Foods Inc.Administrative Assistant/HR Representative Michael Foods Inc.Administrative Assistant/HR RepresentativeMars Hill, Town of, MaineBusiness Unit Description: Michael Foods, Inc. is a leader in the food processing and distribution industry with business in egg products, refrigerated grocery and potato products. Position is responsible for a wide-range of duties including communication to employees, employee recognition and events, employee tracking, benefits, and supporting the plant HR Manager.
Enterprise HoldingsAdministrative Representative- Portland Jetport Airport Enterprise HoldingsAdministrative Representative- Portland Jetport AirportPortland, METhe Administrative Representative will gain knowledge through local training and hands-on experience to provide administrative support, customer assistance, and act as a rental back-up in a large airport branch. Enterprise Mobility operates the Enterprise Rent-A-Car, National Car Rental, and Alamo car rental brands and has frequently been named one of the top places to work.
Maine Wing Management LLCExecutive Administrative Coordinator Maine Wing Management LLCExecutive Administrative CoordinatorPortland, METhis role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization.
State of MaineSecretary Associate Legal - Administrative Hearings State of MaineSecretary Associate Legal - Administrative HearingsAugusta, Maine$19.27–$27.74 / hourTraining, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. The Division of Administrative Hearings, Bureau of Unemployment Compensation, consists of a team of hearing officers and support staff whose mission is to provide timely and fair due process hearings to parties seeking review of agency decisions.
State of MaineSecretary - Administrative Services Division State of MaineSecretary - Administrative Services DivisionGardiner, Maine$17.04–$24.20 / hourNo matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. The Department of Professional and Financial Regulation is looking a friendly, and professional person to help serve the people of Maine in a secretary position as part of the Administrative Services Division team.
UZP- GRACE MANAGEMENT INCAdministrative Operations Coordinator UZP- GRACE MANAGEMENT INCAdministrative Operations CoordinatorTopsham, MEPart timeCoordinate vendor communication for work orders, CapEx projects, inspections, Co-op needs, and campus projects, including scheduling, follow-up communication, and documentation. Maintain, update, and publish Housekeeping schedules in Homebase, including adjusting staffing coverage and assigning additional work for open shifts or schedule gaps.
Casella Waste Systems, Inc.Administrative Office/Accounting Specialist Casella Waste Systems, Inc.Administrative Office/Accounting SpecialistOld Town, MainePosition Summary: The Administrative Office/Accounting Specialist provides professional clerical, accounting and administrative support to the division by providing support to managers, employees, and customers, assisting in daily office needs, and managing the company’s general administrative activities. Demonstrates highly integrated knowledge and competence in several technical areas of customer service and office management and has built strong relationships with home office and divisional employees at various levels within the organization.
University of Southern MaineNewAdministrative Specialist CL3 University of Southern MaineAdministrative Specialist CL3Orono, MEProviding general support to full and part-time faculty, including assisting with correspondence; creating and maintaining files and databases for BSW and MSW student records and information; coordinating with other units on campus (ELH Academic Support Center, Graduate School, Student Records) to meet student needs; organizing and providing administrative support for School events; maintaining the School's website; and other duties as reasonably assigned. Providing undergraduate and graduate student support including enrollment, change of major and transfer students, maintaining and distributing advisee lists, tracking progression, form processing, file management, and pre-screening graduate student applicants.
State of MaineAdministrative Clerk (#063) This position is for internal Judicial Branch employees Only State of MaineAdministrative Clerk (#063) This position is for internal Judicial Branch employees OnlySouth Paris, Maine$27.04–$36.62 / hourUnder the direction of a Clerk of Court or other higher-level office supervisors, employees in this class supervise clerical staff (assigning and reviewing work, training employees, participating in the hiring, evaluation and discipline, including dismissal, of employees and similar levels of supervisory work). Answers inquiries in person, over the telephone, and in writing from the public, judges/justices, attorneys and other state, local, county, and federal agencies concerning matters before the Court.
Central Maine Healthcare CorporationRegistered Nurse RN - Case Management - Administrative Services ACO Central Maine Healthcare CorporationRegistered Nurse RN - Case Management - Administrative Services ACOLEWISTON, MaineOther system services include the Central Maine Heart and Vascular Institute, a regional trauma program, LifeFlight of Maine's southern Maine base, the Central Maine Comprehensive Cancer Center and other high-quality clinical services. The Registered Nurse communicates with physicians, Manager / Director, and co-workers, as appropriate about changes in the patient’s clinical condition including results of diagnostic studies and symptomatology.
State of MaineAssistant Attorney General- Child Support Division State of MaineAssistant Attorney General- Child Support DivisionBangor, Maine$71,843.20–$139,110.40 / monthThe primary responsibility of the Assistant Attorney General will include handling parentage establishment, order establishment and child support enforcement services for the Division of Support Enforcement and Recovery (DSER) within the Office of Family Independence in the Department of Health and Human Services. Applicants must be members of the Maine Bar in good standing, who are experienced litigators, excellent writers, willing to travel regularly, able to develop proficiency with remote court proceedings, and have demonstrated that they conduct their professional work in a manner that is thorough, accurate, resourceful, collegial and effective.
State of MaineOffice Specialist II (Executive Assistant) - Limited Period State of MaineOffice Specialist II (Executive Assistant) - Limited PeriodAugusta, Maine$22.63–$32.54 / hourMINIMUM QUALIFICATIONS: Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. Administrative support to the DOER office includes but is not limited to: Freedom of Access requests, records management, coordination of supplies and office equipment, entering and maintaining information in databases and supporting the procurement process from RFP to invoice payment.
State of MaineOffice Associate II State of MaineOffice Associate IIEllsworth, Maine$17.73–$25.53Duties can vary and include, but are not limited to: Processing administrative documents and assisting with processing legal documents, which may include wage attachments, license revocation, passport denial and placing/releasing motor vehicle liens. Responsibilities include establishing paternity, locating non-custodial parents, establishing and enforcing child support orders and representing the Department's interest in the Maine District Court in matters pertaining to child support.
State of MaineOffice Associate II Supervisor - Anticipated Vacancy State of MaineOffice Associate II Supervisor - Anticipated VacancyAugusta, Maine$18.73–$26.98 / hourBRIEF JOB DESCRIPTION: This position oversees all clerical and administrative support for the Bureau of Land Resources, including but not limited to: formatting and issuing permit orders; preparing and maintaining templates and documents; managing the records filing system; assembling court records on appeal cases; making travel arrangements for staff; making minor purchases; coordinating timely payment of invoices; ordering new vehicles through Central Fleet Management; and assisting staff with various other needs. This position also provides substantial administrative support for the Department's in-lieu fee program (the Maine Natural Resource Conservation Program) and maintains a tracking system for financial assurance instruments provided to the Department pursuant to the Solar Energy Development Decommissioning Law.
MaineTouch LLCPCA Field Supervisor (Statewide Maine) MaineTouch LLCPCA Field Supervisor (Statewide Maine)METhis role is also well suited for individuals who are interested in stepping into a supervisory role, gaining hands-on leadership experience, and receiving training to potentially grow into Senior Supervisor, Field Manager, or Program Management roles as MaineTouch expands. MaineTouch LLC is seeking an experienced RN, LPN, CNA, PSS, or other licensed care professional to serve as a PCA Field Supervisor supporting our Personal Care Agency program across Maine.
SercoNetwork Administrator - Sigonella, Italy SercoNetwork Administrator - Sigonella, ItalyAugusta, MESupport the development, design, configuration/setup, test, maintenance, and upgrade of Wide Area Networks (WAN), Local Area Networks (LAN), Network Attached Storage (NAS) or Storage Area Networks (SAN), Site to Site Virtual Private Networks (S2S VPN) and/or remote to site VPN, network monitoring solutions using Simple Network Management Protocol (SNMP) poll, SNMP traps or other protocols used for network monitoring. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance.
State of MaineOffice Associate II Supervisor State of MaineOffice Associate II SupervisorRockland, Maine$18.73–$26.98 / hourThe Office of Child & Family Services (OCFS), within DHHS is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders.
Misti PettNewDepartment Administrator Misti PettDepartment AdministratorParisFull timePurpose: Perform administrative support at a basic operational level regarding two or more of the essential support functions necessary for the operation of the branch, including production scheduling/shipping, inventory support, inside sales support, and basic accounting/bookkeeping support. Since 1969, we've led the industry in developing innovative technologies for recycling scrap into high-quality steels that are all around us, from bridges and buildings to cars and appliances.
Central Maine Medical CenterMedical Group Administrator Central Maine Medical CenterMedical Group AdministratorLEWISTON, MaineIncludes direct administrative support and supervision of the practice manager and office managers associated with each practice, ensures that physicians are appropriately credentialed for all managed care plans, and that billing processes and procedures are in place to maximize professional revenue. Other system services include the Central Maine Heart and Vascular Institute, a regional trauma program, LifeFlight of Maine's southern Maine base, the Central Maine Comprehensive Cancer Center and other high-quality clinical services.
State of MaineOffice Specialist II State of MaineOffice Specialist IIHallowell, Maine$47,070.40–$67,683.20Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the Distinguishing Characteristics & KSA's of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.
Sugarloaf MountainSugarloaf Real Estate Weekend/Part Time Admin Assistant Sugarloaf MountainSugarloaf Real Estate Weekend/Part Time Admin AssistantCarrabassett Valley, MaineJoining our team in this role is a great way to gain valuable real estate office experience as part of a supportive, team-oriented workplace in a buzzing ski resort atmosphere. Sugarloaf Team Member Benefits include: Free lift pass for skiing and/or riding, access to mid-week golf rounds at out nationally ranked course .
State of MaineOffice Assistant II State of MaineOffice Assistant IIFarmington, Maine$16.07–$22.25Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. These duties may include: Answering incoming phone calls, Processing incoming and outgoing mail, Filing of paperwork and documents, Faxing, scanning and indexing documents, Assisting with lobby and mailroom duties as a back-up for Regional Operations staff, Other miscellaneous administrative duties as assigned.
Pete's RV CenterSales Administrator/Title Clerk Pete's RV CenterSales Administrator/Title ClerkSaco, ME$50,000–$75,000About our Company: Pete’s RV Center is a family owned business that has been keeping New England, Northern New York, Mid-West and Southern families enjoying the great outdoors since 1952. The ideal candidate will be highly organized, able to multitask in a fast-paced environment, and committed to supporting dealership operations with accuracy and professionalism.
InterMed, P.A.Executive Assistant | South Portland, ME | Full-Time InterMed, P.A.Executive Assistant | South Portland, ME | Full-TimeSouth Portland, MEPart timeCoordinates all aspects of monthly Committee meetings (which may occur before or after hours), including, but not limited to; research and data gathering in support of meeting topics, organizing the presentation packet and reference materials, room/meal set-up, completing meeting minutes, and executing/tracking action items, and other associated duties as assigned . Collaborates with the Chief Strategy & Technology Officer to compile various operational, quantitative and qualitative data points into analyses that can be presented to various audiences .
Sage HausHouse Manager & Personal Assistant Sage HausHouse Manager & Personal AssistantYarmouth, ME$30–$35You possess a project manager mentality, staying ahead of tasks and anticipating what needs to be done to keep things running effortlessly, while having the emotional intelligence to cultivate the right relationships to get things done. Our ideal candidate will be proactive and capable of taking charge in various areas, from managing vendors for multiple properties to providing pet care and meal prep when needed.
InterMed, P.A.NewRegistered Nurse or Medical Assistant | Dermatology | 32-Hour | South Portland, ME InterMed, P.A.Registered Nurse or Medical Assistant | Dermatology | 32-Hour | South Portland, MESouth Portland, MEPart timeEnvironmental Maintenance Functions (Derm/Mohs/Audiology/ENT): Performs environmental maintenance duties as assigned for clinical equipment within Dermatology, Mohs, Audiology and ENT departments. This role emphasizes patient- and family-centered care through collaboration with healthcare professionals and manages instrument supply, including inspection, decontamination, and sterilization.
InterMed, P.A.NewMedical Assistant | Dermatology | 32-Hours | South Portland, ME InterMed, P.A.Medical Assistant | Dermatology | 32-Hours | South Portland, MESouth Portland, MEPart timeEnvironmental Maintenance Functions (Derm/Mohs/Audiology/ENT): Performs environmental maintenance duties as assigned for clinical equipment within Dermatology, Mohs, Audiology and ENT departments. This role emphasizes patient- and family-centered care through collaboration with healthcare professionals and manages instrument supply, including inspection, decontamination, and sterilization.
InterMed, P.A.Medical Assistant | ENT | South Portland, ME | 40-Hours InterMed, P.A.Medical Assistant | ENT | South Portland, ME | 40-HoursSouth Portland, MEPart timeEnvironmental Maintenance Functions (Derm/Mohs/Audiology/ENT): Performs environmental maintenance duties as assigned for clinical equipment within Dermatology, Mohs, Audiology and ENT departments. This role emphasizes patient- and family-centered care through collaboration with healthcare professionals and manages instrument supply, including inspection, decontamination, and sterilization.
State of MaineOffice Specialist I - Maine State Prison, Warren. State of MaineOffice Specialist I - Maine State Prison, Warren.Warren, Maine$40,268.80–$57,470.40 / monthTraining, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. This is advanced office and administrative support work aiding the Department of Corrections requiring advanced office and administrative support services, a proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions.
Mano en ManoPart Time/Seasonal Assistant Teacher, Rayitos de Sol Bilingual Childcare Mano en ManoPart Time/Seasonal Assistant Teacher, Rayitos de Sol Bilingual ChildcareMilbridge, ME$16.50–$17.50Tasks include: organizing classroom, outdoor, and storage spaces daily; cleaning and disinfecting all areas of classrooms and bathrooms, including equipment and toys; loading and operating washing machines and dishwashers daily as needed. Minimum high school diploma plus two or more years of related experience working with children may be considered for candidates committing to the child care apprenticeship program or pursuing a degree.
State of MaineResearch Assistant MSEA-B State of MaineResearch Assistant MSEA-BAugusta, Maine$43,014.40–$60,070.40 / monthTraining, education, or experiences in office and administrative support work that demonstrates competencies in applying a solid knowledge of the principles and practices of law firm, court, or legal services processes with the ability to research complex legal issues and analyze legal problems -OR- graduation from an approved, accredited paralegal program of instruction. Our ideal candidate will be self-directed, highly organized and accurate to provide day-to-day support to our team of attorneys by drafting, proofreading and filing pleadings and correspondence.
State of MaineResearch Assistant MSEA-D State of MaineResearch Assistant MSEA-DAugusta, Maine$54,579.20–$77,459.20 / monthAt least one year of experience directly supervising staff, including assigning work, evaluating performance, and providing coaching -OR- demonstrated progression of responsibility that includes mentoring, training, or directing the work of others. Our ideal candidate will be self-directed, highly organized and accurate to provide day-to-day support to our team of attorneys by drafting, proofreading and filing pleadings and correspondence.