Vaco LLCNewOffice Administrator (On-site) Vaco LLCOffice Administrator (On-site)Chelsea, AL$40,000–$50,000Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Company ConfidentialAdministrative Assistant Company ConfidentialAdministrative AssistantHomewood, ALFull timeQualificationsMinimum of 2 years of administrative support experienceStrong organizational and multitasking abilitiesExcellent written and verbal communication skillsProficiency with Microsoft Office Suite and general computer systemsAbility to work independently and manage priorities effectivelyProfessional demeanor with strong attention to detail. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
TPI Global (formerly Tech Providers, Inc.)Administrative Support TPI Global (formerly Tech Providers, Inc.)Administrative SupportBirmingham, ALIt includes but is not limited to processing a high volume of email traffic, corresponding with internal teams for rate changes, customer account updates, and data reports. Description:Previous experience using Customer Service System (BSC clearance level would be ideal) Proficient in Microsoft Outlook (file management) and Excel.
Apex SystemsNewAdministrative Assistant Apex SystemsAdministrative AssistantBirmingham, ALIn terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Performing various administrative office duties including coordinating meetings and events, managing travel arrangements, creating, and tracking project correspondence and performing miscellaneous assignments as directed.
SCA HealthNewAdministrative Assistant SCA HealthAdministrative AssistantBirmingham, ALThe Administrative Assistant is responsible for assisting both the Facility Administrator & Clinical Administrator with a wide range of administrative and project management functions related to the general operation of the organization and its various events as well as community/teammate/patient-related endeavors. As part of Optum, SCA Health is redefining specialty care by developing more accessible, patient-centered practice solutions for a network of more than 370 ambulatory surgical centers, over 400 specialty physician practice clinics and numerous labs and surgical hospitals.
IES InfrastructureNewAdministrative Assistant IES InfrastructureAdministrative AssistantCalera, AlabamaNOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid. Position Summary:Plant Power & Control Systems is looking for an Administrative Assistant to play a key role in ensuring the smooth and efficient day-to-day operations of the office.
Protective Services LLCNewSenior Administrative Assistant Protective Services LLCSenior Administrative AssistantBirmingham, AL$52,500–$70,000 / yearThis Senior Administrative Assistant serves as a trusted executive partner, providing high-level administrative and operational support to four senior leaders and their teams while acting as a professional ambassador to internal and external stakeholders. The position manages complex scheduling, communications, travel coordination, and meeting logistics, ensuring executives remain focused on strategic priorities while deadlines and deliverables are consistently met.
LanceSoft IncAdministrative Asst LanceSoft IncAdministrative AsstCalera, AL$25–$28 / hourFull timePerform critical accounting functions such as tracking contracts, initiating Purchase Requisitions (PRs) and Purchase Orders (POs), processing invoices for payments, and completing lab and field billing. Pay Rate Range :$25-$28/HR Job Summary: We are seeking a highly organized and experienced Administrative Assistant to support approximately 70 employees, as well as supplemental workers, in the Environmental Affairs Lab and Field Services.
LancesoftAdministrative Assistant LancesoftAdministrative AssistantBirmingham, AL$33.25Prepare and edit documents, reports, presentations, and correspondence, demonstrating a high level of proficiency in Microsoft Office Suite and other relevant software. Take a lead role in providing advanced administrative support to the team, leveraging 6-10 years of experience to ensure smooth operations and efficient processes.
Business Support Services of SalemNewAdministrative Assistant/Hearing Reporter Business Support Services of SalemAdministrative Assistant/Hearing ReporterBirmingham, Alabama$22Business Support Services is seeking a professional to provide verbatim reporting of Social Security disability hearings for the Office of Hearings Operations (OHO). Major Duties and Responsibilities of a Verbatim Hearing Reporter (VHR):The examples provided do not cover all the duties that the incumbent in this position may be required to perform.
Talon Hiring SolutionsAdministrative Assistant Talon Hiring SolutionsAdministrative AssistantHoover, AL$52,000–$63,000This role serves as the first point of contact for clients, vendors, and project partners, and provides essential administrative and project support. Experience in a front desk, administrative, or customer service role (experience in a construction, architecture, or engineering environment preferred).
Hoar ConstructionAdministrative Assistant Hoar ConstructionAdministrative AssistantIrondale, ALPhysical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. + Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records.
EteamNewAdministrative Assistant III EteamAdministrative Assistant IIIBirmingham, ALSome examples of the job duties may include: Greeting visitors, answering requests, answering phones, screening/routing callers, taking messages, and assisting in resolving routine problems and inquiries pertaining to departmental policies/procedures. Must perform office tasks using simple hand grasping, fine hand manipulation, and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.
Earle Law FirmAdministrative Assistant Earle Law FirmAdministrative AssistantBirmingham, ALThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
4P ConsultingNewAdministrative Asst 3 4P/271 4P ConsultingAdministrative Asst 3 4P/271Birmingham, ALThis role involves managing a variety of administrative and logistical functions including scheduling, travel arrangements, event support, and day-to-day office coordination. The ideal candidate is a self-starter, capable of operating independently, managing multiple priorities, and contributing to a fast-paced and collaborative team environment.
BLOC ResourcesNewAdministrative Assistant BLOC ResourcesAdministrative AssistantBirmingham, ALThe Administrative Assistant will help streamline operations, manage communications, support donor engagement, and assist with marketing efforts-allowing leadership to focus on fundraising, program development, and strategic initiatives. The Ballard House Project is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to serve as the operational backbone of the organization.
Marathon Electrical Contractors LLCAdministrative Assistant Marathon Electrical Contractors LLCAdministrative AssistantBirmingham, ALOur mission is to be the premier provider of electrical contracting services in the Southeastern United States, while maintaining our core values of Safety, Craftsmanship, Professionalism, Innovation, Value, Teamwork, Service and Opportunities. Marathon Electrical Contractors LLC is committed to delivering quality products and services to our customers, while providing a workplace that stresses growth and improvement in the quality of life for all employees.
4P ConsultingNewAdministrative Assistant Proffesional -2 4P ConsultingAdministrative Assistant Proffesional -2Birmingham, ALAudit and reconcile freight invoices for Southern Company Business Units and OPCOs . Create and maintain various weekly, monthly, quarterly, or annual reports .
UAB MedicineNewADMINISTRATIVE ASSOCIATE UAB MedicineADMINISTRATIVE ASSOCIATEBirmingham, AL$18.35–$29.80 / hourCurrent underwriting guidelines include possession a valid driver's license, issued in the United States; at least 21 years of age; at least three years of driving experience; maintain an acceptable Motor Vehicle Record (MVR). The Administrative Associate is responsible for coordinating administrative operations, supporting budget and personnel processes, maintaining records and databases, and facilitating communication across internal and external stakeholders.
Artech LLCNewAdministrative Analyst Artech LLCAdministrative AnalystBirmigham, ALServe as primary contact for internal and external stakeholders, ensuring clear and professional communication. Prepare, edit, and review documents, reports, and presentations with advanced software proficiency.
Johnson Service GroupAdministrative Analyst 3 Johnson Service GroupAdministrative Analyst 3Birmingham, ALJohnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for an expert level Administrative Analyst to fill a contract position in downtown Birmingham, Alabama. DESIRED QUALIFICATIONSProvide expert-level administrative support and leadership to the team, leveraging over 5 years of experience to ensure seamless operations and enhance organizational efficiency.
MindlanceNewAdministrative Asst 3 MindlanceAdministrative Asst 3Birmingham, ALPrepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software. Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency.
LancesoftNewAdministrative Analyst 3 - ADMAN3 LancesoftAdministrative Analyst 3 - ADMAN3Birmingham, AL$25Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software. Provide expert-level administrative support and leadership to the team, leveraging over 5 years of experience to ensure seamless operations and enhance organizational efficiency.
U.S. Department of Homeland SecurityNewAdministrative Specialist U.S. Department of Homeland SecurityAdministrative SpecialistBirmingham, AL$52,727–$82,938 / yearTypical work assignments include: Managing a variety of administrative operations including, but not limited to financial/budget administration; billing; travel and credit card purchases; training; audit and inspections; recruitment; evidence and inventory controls; property inventory; record management; and human resources management and administrative functions; and other functions, as assigned. The Secret Service prohibits employees from having visible body markings (including but not limited to tattoos, body art, and branding) on the head, face, neck, hand and fingers (any area below the wrist bone) (exception: a single conservative and unobtrusive tattoo in the form of a ring is authorized on one finger).
LanceSoft IncAdministrative Asst 3 - ADMA3 LanceSoft IncAdministrative Asst 3 - ADMA3Birmingham, AL$25–$28.50 / hourFull timeExcellent interpersonal and communications skills with the ability to convey information in a manner that is compelling and convincing Ability to develop creditability and trust within a short period of time with customers, partners, and peers Manage multiple high-profile initiatives simultaneously without loss of composure while continuing to fulfill other job-related tasks Ability to handle multiple priorities simultaneously on work that is complex and varied in nature without sacrificing quality Ability to perform routine repetitive tasks while maintaining superior quality Ability to work cohesively in a team environment Possess excellent phone etiquette JOB RESPONSIBILITIES Interpret and answer inbound customer inquiries via various communication channels by researching information from various data repositories and determining appropriate response Complete requests in multiple systems, retrieve answers from various sources and document requests Administration of the Company’s learning management system, LearningSOurce, including by not limited to the setup of courses and curriculum, roster management, initiate notifications and support changes in data, as well as troubleshooting issues Research, analyze and resolve LearningSOurce adjustments/corrections. JOB REQUIREMENTS (Education, Experience, Knowledge, Skills) Bachelor’s degree preferred Experience in call center or service center environment is preferred Ability to work proficiently in Learning Source, Oracle HCM, Case Management System, and Microsoft Office Must possess excellent problem solving and organizational skills with the ability to organize data and facts with strong attention to detail and have the ability to handle a high pressure/high stress environment.
Northwest ExterminatingAdministrative Professional Northwest ExterminatingAdministrative ProfessionalJasper, Alabama$16–$18 / hourFounded on values of honesty, integrity, and excellence, our company has grown from a family of 2 to over 1,000 dedicated team members across Georgia, Alabama, Tennessee, South Carolina, North Carolina, and Florida. Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service.
Building & Earth Sciences, Inc.NewAdministrative Assistant (Part-Time) Building & Earth Sciences, Inc.Administrative Assistant (Part-Time)Birmingham - Corporate, AlabamaOrganize, sort, fold, and inventory company apparel (shirts, vests, and other clothing items), maintaining accurate inventory records to ensure timely reordering and distribution. You will work with a dynamic team of professionals, gaining valuable experience in corporate business operations while also building your skills in a fast-paced, innovative environment.
Alabama State Department of EducationNewRudd MS - Administrative Assistant - 240 Day Alabama State Department of EducationRudd MS - Administrative Assistant - 240 DayBirmingham, ALJob Title - Administrative Assistant Supervisor: Principal or Director Job Goals: To perform assigned clerical duties efficiently and effectively.
Alabama State Department of EducationNewPinson Valley HS - Administrative Assistant - 187 Day Alabama State Department of EducationPinson Valley HS - Administrative Assistant - 187 DayBirmingham, ALJob Title - Administrative Assistant Supervisor: Principal or Director Job Goals: To perform assigned clerical duties efficiently and effectively.
Customer Value PartnersMedical Support Assistant (Medical Receptionist) Customer Value PartnersMedical Support Assistant (Medical Receptionist)Birmingham, AlabamaRemote
Foundation Building MaterialsSales Support Specialist Foundation Building MaterialsSales Support SpecialistBirmingham, AlabamaThe listed pay range reflects the expected base rate for this position; actual compensation may vary based on factors such as experience, qualifications, and cost of living in the assigned market. With a commitment to innovation, quality, and customer satisfaction, FBM provides a wide range of construction products and services to contractors and builders.
Apex SystemsNewAdmin Assistant Apex SystemsAdmin AssistantBirmingham, AL$20–$30 / hourIn terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
HomeServices of AmericaNewOffice Administrator HomeServices of AmericaOffice AdministratorBirmingham, ALOversee, maintain and perform the day-to-day sales office operations, including: payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories. Provide support to the sales associates which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting sales associates with billings, advertising, paperwork and training.
JobotLegal Assistant JobotLegal AssistantBirmingham, AL$50,000–$55,000Full timeInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a team of seasoned trial attorneys, paralegals, and investigators, the firm focuses exclusively on civil litigation, particularly personal injury and wrongful death cases.
Morgan & Morgan, P.A.Legal Assistant Morgan & Morgan, P.A.Legal AssistantBirmingham, ALThis employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights.
Fast Pace HealthClinical Tech. (Medical Assistant) Fast Pace HealthClinical Tech. (Medical Assistant)Calera, AlabamaAbility to maintain the overall cleanliness of the office as needed to support the team and clinic environment, which may include, but not be limited to, taking out garbage, organization and cleanliness of desk, patient and office space and assistance with other team members to achieve a strong professional appearance for our employees, patients and visitors. (Medical Assistant) Overview: At Fast Pace Health, Clinical Techs provide clinical and administrative support essential for effective patient care under the direct supervision of a Provider, Nurse Practitioner or Physician Assistant.
Alabama Dermatology And Rejuvenation CenterPractice Administrator Dermatology Alabama Dermatology And Rejuvenation CenterPractice Administrator DermatologyBirmingham, ALManaging People– Includes staff in planning, decision –making, facilitating and process improvement; Takes responsibility for subordinates’ activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Improves processes and services; continually works to improve supervisory skills. Advanced knowledge of Practice Management and Electronic Health Record software, Accounting software, Contact Management systems, Database software, Human Resource systems, Internet software, Inventory software, Spreadsheet software and Word Processing software.
Core Specialty Insurance Services, Inc.Office Administrator Core Specialty Insurance Services, Inc.Office Administratorbirmingham, ALFull timePartner with leadership to ensure efficiency with day-to-day operations which includes but is not limited to the following: organizing and coordinating meetings, travel bookings, and overseeing special projects. Responsible for general office maintenance: inventory management, ordering weekly lunch, prepare office for visitors, plan office events and coordinate with the building’s Property Manager as needed.
College Hunks Hauling Junk & MovingOperations Administrator College Hunks Hauling Junk & MovingOperations AdministratorHomewood, ALThere is no other place early in their career people with little experience can work to build a resume like College Hunks Hauling Junk and Moving! Support of Operations Management, including Owners, General Manager, and Operations Managers.
PANGEATWONewCustomer Service (SAP Required) PANGEATWOCustomer Service (SAP Required)Birmingham, AL$18–$20 / hourCustomer Service (SAP Required) $18 - $20 per hour Hoover, AL Our client is looking to add a Customer Service Representative to their growing team! PangeaTwo specializes in executive and support positions focused on Accounting, Administrative Support, and Information Technology searches across the Southeast.
CCMSIClaim Representative, Medical Only CCMSIClaim Representative, Medical OnlyBirmingham, Alabama$45,000–$50,000 / yearNice to Have: • Knowledge of medical terminology • Prior experience in claims, insurance, or medical administrative support • Experience supporting a single client or program environment • Bilingual (Spanish) proficiency — highly valued for communicating with claimants, employers, or vendors, but not required. Responsibilities: When we hire claim reps at CCMSI, we look for detail oriented professionals who understand that every task supports a real person’s claim experience, value accuracy and responsiveness, and contribute to the team’s success through organization, collaboration, and a strong commitment to service.