94 Results for

Administrative Support Jobs in Vestavia Hills, AL

Jobs

Chelsea, AL

$40,000–$50,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

1 day ago

Columbiana, AL

$15–$20 / hour

Duties may include answering phone calls, assisting clients that come into the office, researching questions, performing data-entry work, and assisting with special projects including 4-H. If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

30+ days ago

Birmingham, AL

$18–$22 / hour

Amerit Fleet Solutions, a leader in fleet maintenance across the U.S., is hiring a skilled Admin Support to join our team in Birmingham, AL. Apply today to join Amerit Fleet Solutions and build a career with a company that values safety, reliability, and skilled technicians.

24 days ago

Birmingham, Alabama

Administrative Support, Project Coordination, Invoice Processing, Oracle, Maximo, Timesheets, Purchase Orders, SharePoint, Records Management, PowerPoint, Reporting, Compliance Support, HR Coordination, Office Administration. This role will support O&M and Capital projects while ensuring project files, reports, invoices, and administrative processes are accurate, organized, and completed on time.

30+ days ago

Birmingham, AL

$18.35–$29 / year

University'',''University'','''','''','''','''','''','''','''','''',''Clerical & Administrative'',''Clerical & Administrative'',''440000000 School of Engineering Dean''s Office'',''440000000 School of Engineering Dean''s Office'',''Regular'',''Regular'','''','''','''','''',''Day/1st Shift'',''Day/1st Shift'',''Onsite'',''Onsite'',''false'',''320058'',''320058'',''true'',''320058'',''false'',''Submission for the position: ADMINISTRATIVE ASSOCIATE - (Job Number: T236895)'',''false'',''320058'',''false'',''true''. The University of Alabama at Birmingham (UAB) seeks an ADMINISTRATIVE ASSOCIATE in the School of Engineering to work under minimal supervision, to provide administrative support services and coordinate routine operations within the school which may include the coordination of facilities/space management, repairs and improvements.

28 days ago

Hueytown, AL

This is an excellent opportunity for an administrative professional who enjoys working in a fast-paced industrial environment and takes pride in keeping information organized and accurate. Qualifications Previous administrative assistant, office assistant, or clerical experience preferred.

30+ days ago

Birmingham, Alabama

Organize and catalog key project documentation, including change notice request forms, summary of award forms, sole source forms, and records of decision. The Administrative analyst supports large-scale utilities and construction projects by providing advanced administrative, organizational, and reporting functions.

30+ days ago

Birmingham, AL

Performing various administrative office duties including maintaining office supplies, coordinating meetings and events, managing travel arrangements, coordinating office relocations, creating, and tracking project correspondence and performing miscellaneous assignments as directed. Organizing and cataloging key project files (change notice request forms, summary of award forms, sole source forms, records of decision).

30+ days ago

Birmingham, Alabama

Also, we expect the position holder to oversee the overall smooth functioning of the administrative aspects in the organization, along with partaking in client meetings, promotional events and supporting business development efforts as and when required. Acquaint yourself with the key personnel in offices of our clients and build a good rapport by regular communication via phone calls, emails and occasional visits.

10 days ago

Wilsonville, AL

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for an experienced Administrative Assistant with a 2 year degree or professional certification to fill an onsite contract position in Wilsonville, AL. Responsibilities include general administrative support including, but not limited to the following: Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments .

9 days ago

Wilsonville, AL

Responsibilities include general administrative support including, but not limited to the following: Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments. Exhibit excellent interpersonal skills, flexibility, professionalism and ability to build and maintain positive relationships with internal and external customers.

9 days ago

Wilsonville, Alabama

This role involves managing a wide range of administrative functions, ensuring smooth departmental operations, and delivering high-quality service to internal and external stakeholders. The Administrative Assistant provides comprehensive administrative support to departments including Maintenance, Planning, Compliance, Engineering, Fuels , and Environmental .

30+ days ago

Birmingham, Alabama

This position requires a highly organized, proactive professional capable of independently managing complex schedules, coordinating meetings and events, and handling sensitive information with utmost discretion. The role includes budget management, financial tracking, and general administrative support to ensure seamless department operations.

30+ days ago

Wilsonville, Alabama

This role supports multiple departments including Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental by coordinating daily administrative activities, maintaining records, processing reports, and supporting plant operations. The ideal candidate will have 1–5 years of administrative experience , excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

9 days ago

Birmingham, Alabama

This role requires a highly organized professional who can work independently, manage multiple priorities, and ensure smooth day-to-day operations. The ideal candidate will bring strong communication skills, attention to detail, and a proactive approach to supporting leadership and team objectives.

30+ days ago

Wilsonville, Alabama

9 days ago

Birmingham, Alabama

This role requires over 11 years of administrative experience , strong organizational skills, advanced Microsoft Office proficiency, and the ability to handle highly confidential information with professionalism and discretion. This person should be comfortable supporting leadership, managing confidential information, coordinating complex schedules, preparing high-quality documents, and communicating effectively with stakeholders at all levels.

30+ days ago

Birmingham, Alabama

We are seeking an experienced Administrative Analyst III to provide expert-level administrative, analytical, and operational support to senior executives and team members. This role requires strong organizational skills, advanced administrative experience, attention to detail, and the ability to handle confidential information with professionalism and discretion.

30+ days ago

Wilsonville, AL

The ideal candidate will be responsible for timekeeping, expense processing, travel coordination, meeting scheduling, report preparation, record management, vendor coordination, and supporting plant operations while maintaining a high level of professionalism and confidentiality. We are seeking an experienced Administrative Assistant to provide administrative support to multiple departments at a power plant facility.

9 days ago

Birmingham, AL

The Administrative Assistant is responsible for assisting both the Facility Administrator & Clinical Administrator with a wide range of administrative and project management functions related to the general operation of the organization and its various events as well as community/teammate/patient-related endeavors. As part of Optum, SCA Health is redefining specialty care by developing more accessible, patient-centered practice solutions for a network of more than 370 ambulatory surgical centers, over 400 specialty physician practice clinics and numerous labs and surgical hospitals.

30+ days ago

Birmingham, Alabama

Business Support Services is seeking a professional to provide verbatim reporting of Social Security disability hearings for the Office of Hearings Operations (OHO). Major Duties and Responsibilities of a Verbatim Hearing Reporter (VHR): The examples provided do not cover all the duties that the incumbent in this position may be required to perform.

5 days ago

Birmingham, AL

$15–$21.95 / hour

University'',''University'','''','''','''','''','''','''','''','''',''Clerical & Administrative'',''Clerical & Administrative'',''311551600 OB/GYN - Maternal & Fetal Medicine'',''311551600 OB/GYN - Maternal & Fetal Medicine'',''Regular'',''Regular'','''','''','''','''',''Day/1st Shift'',''Day/1st Shift'',''Onsite'',''Onsite'',''false'',''318438'',''318438'',''true'',''318438'',''false'',''Submission for the position: ADMINISTRATIVE OFFICE SPECIALIST-OBGYN (Part-Time) - (Job Number: T236021)'',''false'',''318438'',''false'',''true''. ''318438'',''true'',''318438'',''false'',''Submission for the position: ADMINISTRATIVE OFFICE SPECIALIST-OBGYN (Part-Time) - (Job Number: T236021)'',''false'',''318438'',''false'',''true'',''ADMINISTRATIVE OFFICE SPECIALIST-OBGYN (Part-Time)'',''T236021'',''!*!

30+ days ago

Birmingham, Alabama

Other essential requirements for this position include the ability to communicate in a professional manner to develop rapport with clients; maintain strong working relationships; exhibit meticulous attention to detail; handle confidential and sensitive information; and possess strong proofreading and typing skills. Qualified candidates must possess strong initiative, demonstrating an ability to resolve issues/problems independently, have strong organizational skills, be able to work independently as well as in a team setting and have the ability to manage multiple projects/tasks at a time.

30+ days ago

Birmingham, Alabama

Leveraging over 11 years of administrative experience , this role is responsible for complex scheduling, high-level meeting coordination, document preparation, and budget tracking while serving as a key liaison for internal and external stakeholders. The Senior Administrative Assistant provides expert-level administrative support and leadership to ensure seamless daily operations and drive organizational efficiency.

30+ days ago

Birmingham, Alabama

Administrative Support: Perform various office duties including maintaining office supplies, creating and tracking project correspondence, and performing miscellaneous tasks as directed. Office Relocation Support: Assist in coordinating office moves, relocations, or facility setup as needed.

30+ days ago

Birmingham, AL

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for an expert level Administrative Analyst to fill a contract position in downtown Birmingham, Alabama. DESIRED QUALIFICATIONSProvide expert-level administrative support and leadership to the team, leveraging over 5 years of experience to ensure seamless operations and enhance organizational efficiency.

30+ days ago

Birmingham, AL

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for a highly experienced Administrative Assistant to fill a contract position in downtown Birmingham, Alabama. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.

30+ days ago

Birmingham, AL

In addition to competitive salaries and generous employee benefits, we have opportunities for new graduates and experienced medical professionals, promote educational growth, and strongly support career advancement within the company. Provide administrative support to the sales team, including: reporting, FOIA requests, file management, and tracking of key initiatives.

24 days ago

Birmingham, Alabama

The Administrative Coordinator plays a key role in ensuring efficient office operations by managing timesheets, procurement reports, compliance procedures, and administrative support tasks . Experience in administrative support, office coordination, or compliance-related tasks is preferred.

30+ days ago

Birmingham, AL

Diversified Gas & Oil Corporation (DGOC) is an established owner and operator of producing conventional and unconventional natural gas & oil wells and midstream pipelines and compression stations concentrated in the Appalachian Basin in the United States. Diversified Gas & Oil Corporation ("DGOC") is a wholly-owned subsidiary of Diversified Energy Company PLC, a US-based company listed on the New York Stock Exchange (NYSE) and London Stock Exchange (LSE) under the ticker symbol "DEC".

21 days ago

Birmingham, AL

$20–$30 / hour

In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Performing various administrative office duties including coordinating meetings and events, managing travel arrangements, creating, and tracking project correspondence and performing miscellaneous assignments as directed.

30+ days ago

Wilsonville, AL

$18–$26 / hour

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options. The position involves working with various business systems, including Microsoft Office applications, timekeeping tools, people management software, and data verification tools such as Tableau.

8 days ago

Birmingham, Alabama

The Administrative Specialist is responsible for supporting the smooth and efficient operations of the department by performing a broad range of administrative, organizational, and compliance tasks . This role requires excellent attention to detail, strong communication skills, and a high level of professionalism in all interactions.

30+ days ago

Birmingham, Alabama

The Administrative Assistant role is essential to ensuring smooth department operations by managing scheduling, travel, expense reporting, purchasing, and general administrative tasks. Strong computer skills with proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint, OneNote) .

30+ days ago

Birmingham, Alabama

This role leverages 6–10 years of experience to manage complex scheduling, coordinate high-level meetings and events, and support strategic initiatives through research, reporting, and financial tracking. The ideal candidate is highly organized, detail-oriented, and capable of handling sensitive information with professionalism and discretion.

30+ days ago

Birmingham, Alabama

The ideal candidate will have 6–10 years of professional administrative experience , demonstrating exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. We are seeking an experienced Advanced Administrative Assistant to provide high-level administrative and operational support to our leadership team.

30+ days ago

Birmingham, AL

$33.25

Prepare and edit documents, reports, presentations, and correspondence, demonstrating a high level of proficiency in Microsoft Office Suite and other relevant software. Take a lead role in providing advanced administrative support to the team, leveraging 6-10 years of experience to ensure smooth operations and efficient processes.

30+ days ago

Birmingham, AL

Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software. Provide expert-level administrative support and leadership to the team, leveraging over 5 years of experience to ensure seamless operations and enhance organizational efficiency.

30+ days ago

Vestavia Hills, AL

Schedule and coordinate caregiver shifts to meet client needs • Maintain accurate client and employee records • Answer incoming calls and assist clients and caregivers professionally • Communicate schedule changes promptly and efficiently • Ensure timely and accurate communication among caregivers, clients, and managers, including addressing and escalating concerns appropriately • Assist with payroll data entry and timesheet tracking • Support recruitment, orientation, and retention of qualified staff • Assist with hiring and onboarding documentation • Perform fingerprinting and I-9 verification • Provide general administrative support (filing, scanning, data entry, email management). The Office Assistant & Scheduler plays a key role in daily operations by coordinating caregiver schedules, supporting office administration, and ensuring effective communication between clients, caregivers, and management.

30+ days ago

Birmingham, AL

Assist with pharmacy licensure and permit management, including tracking renewal dates, preparing renewal documentation, maintaining licensing records, and supporting new license applications as directed. Coordinate consultant pharmacist inspections, audits, and site visits across multiple states, including scheduling, tracking completion, and maintaining required documentation.

24 days ago

Birmingham, AL

$45,395–$60,000 / year

University'',''University'','''','''','''','''','''','''','''','''',''Clerical & Administrative'',''Clerical & Administrative'',''311652600 Ped - Hematology/Oncology'',''311652600 Ped - Hematology/Oncology'',''Regular'',''Regular'','''','''','''','''',''Day/1st Shift'',''Day/1st Shift'',''Onsite'',''Onsite'',''false'',''317929'',''317929'',''true'',''317929'',''false'',''Submission for the position: ADMINISTRATIVE SUPERVISOR - (Job Number: T235957)'',''false'',''317929'',''false'',''true''. This includes, but is not limited to determining staffing needs and creating job descriptions for support staff; direct supervision of support staff, including hiring, training, motivation, counseling and occasionally termination; functioning as a liaison between COA Clinical Operations and Pediatric Administration.

30+ days ago

Birmingham, Alabama

Diversified Gas & Oil Corporation (DGOC) is an established owner and operator of producing conventional and unconventional natural gas & oil wells and midstream pipelines and compression stations concentrated in the Appalachian Basin in the United States. Overview: Diversified Gas & Oil Corporation (“DGOC”) is a wholly-owned subsidiary of Diversified Energy Company PLC, a US-based company listed on the New York Stock Exchange (NYSE) and London Stock Exchange (LSE) under the ticker symbol “DEC”.

22 days ago

Montevallo, AL

$14.47–$19.30 / hour

Knowledge of Banner; Knowledge of variety of computer software applications, such as Microsoft Word, Excel, Publisher and PowerPoint; Knowledge of specialized scheduling software; Knowledge of class scheduling; Knowledge of social media platforms; Ability to reconcile budget; Ability or multi-task and work independently; Ability to communicate effectively orally and in writing. Posting Number S1500748 Job Title Administrative Assistant III Position Number O11480 Division Academic Affairs/Provost - ACA Department Nursing and Health Sciences FLSA Non-Exempt Salary Grade 111 Salary Classification Classified Annual Salary Range Hourly Salary Range $14.47 - $19.30 Employment Status Full Time 12 Mos Regular General Description.

30+ days ago

Montevallo, AL

$13–$16.80 / hour

Posting Number S1500750 Job Title Administrative Assistant II-Part-time Position Number O32010 Division Academic Affairs/Provost - ACA Department TRIO Student Support Services FLSA Non-Exempt Salary Grade 109 Salary Classification Classified Annual Salary Range Hourly Salary Range $13.00 - $16.80 Employment Status Part Time 12 Mos Regular General Description. Maintain all budget expenditures for TRIO- Student Support Services; type and process purchase requisitions; maintain appropriate inventory of office supplies; serve as liaison to the Accounting Office regarding issues related to purchasing, staff travel/reimbursements, and yearly audits.

30+ days ago

Birmingham, AL

Under general supervision and with some discretion on prioritizing work and according to established policies and procedures, to provide administrative support to the department physicians, as well as, general operational support to their assigned clinic/department. Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more.

23 days ago

Birmingham, AL

30+ days ago

Birmingham, Alabama

This role requires advanced multitasking, superior communication, and strong organizational abilities to manage complex schedules, coordinate executive-level activities, and maintain confidentiality in all business matters. Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency.

30+ days ago

Birmingham, Alabama

The Senior Administrative Coordinator takes a lead role in providing advanced administrative support to the team, ensuring smooth operations and efficient processes . Prepare and edit documents, reports, presentations, and correspondence with high proficiency in Microsoft Office Suite and other relevant software.

30+ days ago

Birmingham, Alabama

This role involves managing a variety of administrative and logistical functions including scheduling, travel arrangements, event support, and day-to-day office coordination. The ideal candidate is a self-starter, capable of operating independently, managing multiple priorities, and contributing to a fast-paced and collaborative team environment.

30+ days ago

Jasper, Alabama

We are seeking a detail-oriented Administrative Assistant to provide support for multiple professionals, including managers, managing directors, and partners. The ideal candidate will have 1-3 years of experience in administrative and office support roles and thrive in a fast-paced environment.

30+ days ago

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Administrative Support Jobs in Vestavia Hills, AL

Office Administrator (On-site) Vaco LLC

TES Fill In Administrative Support Associate - Shelby County Auburn University

Administrative Support Amerit Fleet Solutions Inc

Administrative Analyst I 4P/707 4P Consulting

ADMINISTRATIVE ASSOCIATE University of Alabama at Birmingham

Administrative Assistant The Panther Group

Administrative Analyst 1 4P/334 4P Consulting

Administrative Analyst 1 Lancesoft

Administrative Assistant (part time) Tressent Group International

Administrative Assistant 1 Johnson Service Group

Administrative Asst 1 Mindlance

Administrative Asst 2 4P/198 4P Consulting

Administrative Asst 2- 4P/223 4P Consulting

Administrative Assistant I 4P/743 4P Consulting

Administrative Asst 2 4P/494 4P Consulting

Administrative Assistant 4P Consulting

Administrative Assistant III 4P/706 4P Consulting

Administrative Analyst III 4P Consulting

Administrative Asst 1 - ADMA1 Lancesoft

Administrative Assistant Surgical Care Affiliates LLC

Administrative Assistant/Hearing Reporter Business Support Services of Salem

ADMINISTRATIVE OFFICE SPECIALIST-OBGYN (Part-Time) University of Alabama at Birmingham

Legal Administrative Assistant - Technology, Data Privacy, and Cybersecurity Polsinelli

Administrative Asst 3 - 4P/228 4P Consulting

Administrative Asst 1 4P/398 4P Consulting

Administrative Analyst 3 Johnson Service Group

Administrative Assistant 3 Johnson Service Group

Sales Administrative Assistant NAPHCARE, INC.

Administrative Asst 1 4P/162 4P Consulting

Administrative Assistant Diversified Energy Company PLC

Administrative Assistant StratAcuity Staffing Partners Inc

Administrative Associate Actalent Inc

Administrative Analyst 1 4P/194 4P Consulting

Administrative Asst 2 4P/361 4P Consulting

Administrative Analyst II 4P/623 4P Consulting

Administrative Asst 2 4P/462 4P Consulting

Administrative Assistant Lancesoft

Administrative Analyst 3 - ADMAN3 Lancesoft

Administrative AssistantScheduler Interim HealthCare Inc

Pharmacy Administrative Coordinator NAPHCARE, INC.

ADMINISTRATIVE SUPERVISOR University of Alabama at Birmingham

Administrative Assistant Diversified Gas & Oil Corporation

Administrative Assistant III University of Montevallo

Administrative Assistant II-Part-time University of Montevallo

Clinical Administrative Office Specialist IV - Pediatrics Urology University of Alabama at Birmingham

Administrative Office Specialist IV - Neurosurgery Administration University of Alabama at Birmingham

Administrative Asst 3 4P/416 4P Consulting

Administrative Analyst 2 4P/158 4P Consulting

Administrative Asst 3 4P/271 4P Consulting

Administrative Assistant 1 4P/142 4P Consulting

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