23 Results for

Administrative Support Jobs in Pensacola, FL

Jobs

Pensacola, FL

Full time

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer, the ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds.

12 days ago

Pensacola, FL

Process and review requests for new or revised directives, draft requested directives, and distribute for comments and changes to the appropriate government approving Proofread final directive, obtain signature or approving authority, prepare reproduction request, or copy directive for distribution, develop a history file for each new directive, and insert all attachments and comments. The Administrative Support professional provides Command Pay and Personnel Administrator (CPPA) services, correspondence management, office automation, military awards processing, personal evaluations and fitness reports processing, directives, and forms management at the Center for Information Warfare Training, Pensacola, Florida.

7 days ago

Pensacola, FL

The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. Track selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actions.

30+ days ago

Pensacola, FL

At BFS, you'll be equipped with all the tools, training, and resources you need, and you'll be empowered to try new things, gain new experiences, and build a career with unlimited horizons. Ignite your career at Builders FirstSource, America's largest supplier of building materials, value-added components and building services to the professional market.

8 days ago

Gulf Breeze, FL

Composes correspondence, memos, reports as requested using word processor, types, formats, edits, proofreads, and reproduces a variety of material including correspondence, memos, reports, charts, statistics, and minutes. The organization includes three hospitals, four medical parks, Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network.

11 days ago

Pensacola, FL

ABOUT FIVE STAR BreakTime Solutions: Join one of the nation's largest on-site food and beverage service providers proudly offering custom solutions to our clients including micro markets, full-line vending, coffee service, pantry service, sustainable products, water (filtered and bottled) service, catering, and corporate food service. At Five Star BreakTime solutions, the Office Adminstrative Assistant position will assist in customer service, administrative support, data entry and support to various departments and managers.

25 days ago

Milton, FL

$22–$24 / hour

Office support duties include answering and directing phone calls, emails, and correspondence; scheduling appointments, meetings, and conference calls; ordering office supplies; maintaining inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies. Responsibilities include coordinating meetings, conferences, and travel arrangements, including making travel arrangements for the Director and staff when requested, tracking travel information, and preparing travel reimbursement paperwork in accordance with department rules.

12 days ago

Pensacola, FL

At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.

18 days ago

PENSACOLA, FL

Ensures information entered in computer system is valid and completed forms are included: People First - Talent Management Requisitions, Veteran's Preference, Human Resource Employment System (HRES), Onboarding, Drug Screening, Background Screening, Ergometric Screening, and New Hire Orientation. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

19 days ago

Escambia County, FL

All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression. Minimum Qualification Requirements: Training and Experience: High School Diploma or equivalent (G.E.D.), typing speed of 35 wpm without errors, basic math and reading skills, and five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements.

19 days ago

Pensacola, FL

Make decisions in regard to the opening of new accounts; assigning account numbers; completing forms requiring client signature(s); checking credit history; accepting initial deposits; preparing all documents and items pertaining to checking accounts, savings accounts and certificates of deposit for processing. The Administrative Assistant position provides administrative support to Bank Officers, assisting with responses to client requests, scheduling appointments, coordinating resources and gathering loan documentation and related reports as needed.

30+ days ago

Pensacola, Florida

The Administrative Assistant will perform a wide range of administrative support tasks, including, but not limited to, preparing letters and reports, maintaining files, and answering phones; helping with event logistics and mailings; working effectively in a diverse community and meeting the needs of diverse populations; following complex instructions; and providing exceptional customer service assistance to faculty, staff, students, donors, board members, volunteers, and visitors. MINIMUM QUALIFICATIONS: Graduation from high school or GED equivalency, four years secretarial experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation.

30+ days ago

Pensacola, FL

United States-Florida-Pensacola'',''United States-Florida-Pensacola'','''','''','''','''','''','''','''','''',''Administrative'',''Administrative'',''Full-time'',''Full-time'',''Regular'',''Regular'','''','''',''Marketing and Admin'',''Marketing and Admin'',''Jun 8, 2026'',''Jun 8, 2026'',''false'',''785133'',''785133'',''true'',''785133'',''false'',''Submission for the position: Senior Administrative Project Coordinator - (Job Number: 193623)'',''false'',''785133'',''false'',''true''. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute.

14 days ago

Pensacola, FL

$19–$22

In this critical role, you will take charge of generating invoices, maintaining precise billing records, and ensuring all transactions are processed efficiently and on time along with other office duties. Proactively follow up on outstanding invoices and monitor payment statuses to secure timely collections.

30+ days ago

Pensacola, Florida

In providing administrative support to departmental staff, faculty, and students under the supervision of the Department Head, the Academic Administrative Assistant must develop a thorough knowledge of the academic programs, student services, and College processes related to the department. Minimum Qualifications: Bachelor’s degree or associate degree and two years of related experience; demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting; and internet navigation skills.

7 days ago

Pensacola, Florida

The Administrative Assistant creates, manages, and executes budget expenditures; processes payroll and personnel documents; maintains, records, and processes departmental and college-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Administrative Assistant handles a large volume of functions and activities; follows simple and complex written and verbal instructions; assists in developing brochures, instructional materials, programs and other printed materials as required; and orders and renews departmental subscriptions and publications.

5 days ago

Pensacola, Florida

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. This internship provides a unique behind-the-scenes look at the operations of a multi-purpose arena while developing professional skills in event management, food service, guest experience, and more vital professional skills in the hospitality industry.

30+ days ago

Pensacola, FL

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owners representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. This internship provides a unique behind-the-scenes look at the operations of a multi-purpose arena while developing professional skills in event management, food service, guest experience, and more vital professional skills in the hospitality industry.

30+ days ago

Pensacola

Temporary

WECTEC Staffing Services delivers customer-focused solutions, offering everything from high-volume, cost-effective staffing to specialized niche roles, while maintaining best-in-class service. You can learn more by visiting www.wectecstaffing.com You can submit your completed application, and explore other available options, using the following link: careers.westinghousenuclear.com

30+ days ago

Pensacola, FL

$45,409–$59,031 / year

Assignments at this level include, but are not limited to: scheduling, canceling, re-scheduling patient appointments and/or consults; entering no-show information; monitoring 7 appointment requests from multiple electronic sources; participating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic, monitoring both inpatient and outpatient appointments in areas of responsibility; verifying and updating demographics and insurance information when patients check-in for appointments. The Advanced Medical Support Assistant (AMSA) will schedule, cancel, and re-schedule patients appointments and/or consults; enter no show information; monitor the electronic wait list; prepare for clinic visits, monitor both inpatient and outpatient appointments for areas of responsibility; ensure that encounter forms are completes to obtain appropriate workload credit; verify and update demographics and insurance information.

30+ days ago

Pensacola, FL

12 days ago

Pensacola, FL

MINIMUM QUALIFICATION REQUIREMENTS: Training and Experience: Bachelor's degree in Healthcare Administration, Business Administration, or a related field, and a minimum of five years of experience in healthcare administration or a related setting such as hospitals or clinics, including five years of experience in a supervisory or management role; or a combination of education and experience equivalent to these requirements. All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

30+ days ago

Pensacola, FL

13 days ago

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Administrative Support Jobs in Pensacola, FL

Sales Administrator Lennar Homes

Administrative Support Professional Chenega Corporation

Administrative Support Specialist One Federal Solution

Office Administrator I General Administrative Builders FirstSource Inc

Administrative Assistant - Endoscopy Center - Gulf Breeze Baptist Health Care

Administrative Assistant (FL, Pensacola) Five Star Food Service Inc

ADMINISTRATIVE ASSISTANT I OPS - 60930001 Government of Florida

Administrative Assistant I Universal Engineering Sciences

ADMINISTRATIVE ASSISTANT II - 80004198 Government of Florida

Medical Administrative Specialist - Corrections Department-on hold Escambia County Solid Waste

Administrative Assistant ServisFirst Bancshares Inc

Administrative Assistant, Institutional Development Pensacola State College

Senior Administrative Project Coordinator HDR Inc

Administrative Assistant - On Site Only Blue Streak LLC 1

Academic Administrative Assistant, Allied Health Pensacola State College

Administrative Assistant, Corporate Training and Continuing Education Pensacola State College

Administrative Internship Legends Global

Administrative Internship Legends Hospitality, LLC

Administrative Assistant Westinghouse

Medical Support Assistant (Advanced) U.S. Department of Veterans Affairs

Office Administrator I Builders FirstSource Inc

Corrections Healthcare Administrator - Corrections Department Escambia County Solid Waste

Sales Administrator Lennar Corporation

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