NewContracts & Legal Operations Specialist Proficient Auto LogisticsContracts & Legal Operations SpecialistJacksonville, FL$70,000–$90,000 / yearWe offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. Working closely with Legal (internal and external), Procurement, Finance, Risk, and Operations, this role helps ensure contracts are properly executed, organized, compliant, and easily accessible while supporting litigation, insurance, and regulatory matters as needed.
Administrative Specialist - Risk Management Watson Civil ConstructionAdministrative Specialist - Risk ManagementSt. Augustine, FLFull timeWatson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. This position supports claims administration, insurance tracking, reporting, document management, and coordination between internal departments, insurance carriers, subcontractors, and project teams.
Ambulatory Administrator-Pediatrics Administrative Division-Full-Time University of Florida Health Science CenterAmbulatory Administrator-Pediatrics Administrative Division-Full-TimeJacksonville, FLQualification: Experience Requirements: 5 years - Progressively responsible administrative experience in an applicable ambulatory health care facility which includes working knowledge of billing and/or reimbursement, management of clinical and non-clinical staff and working with physicians, demonstrating management and leadership expertise. Administrator ensures patients are provided high quality care in a safe environment, and in a customer service and results oriented manner.
Assistant, Administrative-I Simon Property Group IncAssistant, Administrative-IJacksonville, FLPRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: • Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds • Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance • Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World • Assist with obtaining and processing monthly rent, tenant sales, and overage rent • Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed • Provide general administrative support and projects as directed. PRIMARY PURPOSE: This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.
Administrative Assistant III University of FloridaAdministrative Assistant IIISt. Johns, FLClassification Minimum Requirements: High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience. High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.
Executive Administrative Assistant PGA Tour IncExecutive Administrative AssistantPonte Vedra Beach, FLThis position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and exchanging (and sometimes analyzing) information for supervisor(s). Answers telephone, deals with diverse group of important external callers, provides information to callers or routes call to appropriate official.
NewAdministrative Assistant II, Corporate, Full-time (1561) Brooks Rehabilitation HospitalAdministrative Assistant II, Corporate, Full-time (1561)Jacksonville, FLRoutinely perform a wide variety of support duties including printing, faxing, mail/overnight packages, copying, filing, and email/messages. Coordinate work with other executive admin staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
Administrative Assistant Coastal Pines Behavioral HealthAdministrative AssistantSt. Augustine, FloridaFull timeCoastal Pines will be a modern, purpose-built facility and a cornerstone of behavioral health care in Northeast Florida, designed to meet the growing demand for high-quality psychiatric services in the region. Johns, will offer a full continuum of services including inpatient psychiatric care, Partial Hospitalization Program (PHP), Intensive Outpatient Program (IOP), and Electroconvulsive Therapy (ECT).
NewAdministrative Assistant, Patient Financial Services, Full-time (1349) Brooks Rehabilitation HospitalAdministrative Assistant, Patient Financial Services, Full-time (1349)Jacksonville, FLResponsibilities include managing incoming mail, scanning and organizing documents, processing and preparing weekly bank deposits, maintaining office supply inventory, and supporting overall office workflow. The Administrative Assistant for the Outpatient Business Office provides administrative and clerical support to ensure the efficient daily operations of the department.
Administrative Coordinator Availity LLCAdministrative CoordinatorJacksonville, FLServe as backup support to the Facilities Manager for day-to-day operational needs such as, Sort and distribute mail; notify recipients of overnight and priority deliveries, Maintain and update the postage machine, Assist IT with employee equipment drop-off and pick-up coordination, Maintain inventory and restocking of Kitchen supplies, Office supplies, FedEx/shipping supplies, Paper for print rooms. Video participation is required to ensure that only authorized personnel are present in meetings and to prevent unauthorized access, data breaches, preventing social engineering, or the sharing of confidential information with non-participants.
Seasonal, Operations Administrative Assistant (Part Time) H&R BlockSeasonal, Operations Administrative Assistant (Part Time)JACKSONVILLE, FloridaFull timePartner closely with District Operations Coordinator (DOC) to support key priorities, streamline processes, and help create an organized, effective environment that enables offices to perform at their best. About the Role: Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-to-day office operations.
School Administrative Assistant Duval Charter School at SouthsideSchool Administrative AssistantJacksonville, Florida$16–$18Establishes excellent interpersonal skills between all constituents: is courteous, professional, and helpful; demonstrates a high level of interpersonal skills to handle sensitive and confidential situations; requires demonstrated poise, tact, and diplomacy. Who We Are: Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states.
Administrative Assistant Acadia Healthcare Co IncAdministrative AssistantSt. Augustine, FLCoastal Pines will be a modern, purpose-built facility and a cornerstone of behavioral health care in Northeast Florida, designed to meet the growing demand for high-quality psychiatric services in the region. Johns, will offer a full continuum of services including inpatient psychiatric care, Partial Hospitalization Program (PHP), Intensive Outpatient Program (IOP), and Electroconvulsive Therapy (ECT).
Retail Administrative Coord The TJX CompaniesRetail Administrative CoordJacksonville Beach, FloridaCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.
INVESTIGATION SPECIALIST II (WT: ADMINISTRATIVE HEARING OFFICER I) - 76004688 Government of FloridaINVESTIGATION SPECIALIST II (WT: ADMINISTRATIVE HEARING OFFICER I) - 76004688JACKSONVILLE, FLDuties and responsibilities will also include, but not be limited to, managing a complex caseload that is subject to strict deadlines, preparing and maintaining case files, researching case backgrounds, reviewing and evaluating testimony and evidence, analyzing information from various sources to make sound decisions, writing and issuing final orders and documenting decisions and outcomes of hearings. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.
Administrative & Billing Specialist Florida East Coast Railway Corp.Administrative & Billing SpecialistJacksonville, FLThe Real Estate Department is responsible for managing the railroad land assets, property rights, and real estate related revenue such as utility crossing permitting, Billboard and Cell tower leases, etc., while supporting railroad operations, safety, and growth. Florida East Coast Railway operates 351 miles of mainline track along the east coast of Florida with direct rail access to South Florida''s ports.
Facilities/Property Administrative Assistant Cypress VillageFacilities/Property Administrative AssistantJacksonville, FLGENERAL SUMMARY: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Administrative Assistant AFC Development, IncAdministrative AssistantOrange Park, FLJob responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. MSS is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA.
Administrative Assistant - Full-Time Hueman PE Talent SolutionsAdministrative Assistant - Full-TimePonte Vedra Beach, FLBrain Tumor Network (BTN) isdedicatedto delivering individualized navigational services for both adult and pediatric patients across the United States who have been diagnosed with a primary brain tumor. Our navigation services are provided at no cost, through a compassionate team of credentialed nurses and social workers, enabling patients and their caregivers to make informed decisions about their treatment options.
Administrative & Billing Specialist Florida East Coast RailwayAdministrative & Billing SpecialistJacksonville, FloridaThe Real Estate Department is responsible for managing the railroad land assets, property rights, and real estate related revenue such as utility crossing permitting, Billboard and Cell tower leases, etc., while supporting railroad operations, safety, and growth. Overview: Florida East Coast Railway operates 351 miles of mainline track along the east coast of Florida with direct rail access to South Florida's ports.
NewAdministrative Medical Assistant Water's Edge Dermatology IncAdministrative Medical AssistantPonte Vedra Beach, FLThis role is critical in managing administrative workflows for five providers, requiring strong multitasking skills, accuracy, and the ability to thrive in a high-volume environment. We are seeking a highly detail-oriented and organized Administrative Medical Assistant to support a fast-paced dermatology practice.
NewAdministrative Assistant DaVita IncAdministrative AssistantJacksonville, FLProfessional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders.
Invoicing and Administrative Coordinator - CAT Rentals Ring Power CorporationInvoicing and Administrative Coordinator - CAT RentalsSt. Augustine, FloridaCurrently, more than 2,300 employees at 20+ locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano.
Administrative Professional Northwest ExterminatingAdministrative ProfessionalJacksonville, FloridaFull timeCollaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution.
Contract Support Specialist II HalffContract Support Specialist IIJacksonville, FloridaOversee document management and project controls, including receiving, auditing, tracking, storing, and distributing project data and documents in line with company policies. This position requires independent initiative and the ability to manage project documentation and compliance duties, helping to streamline operations for supervisors and field staff.
Branch Office Administrator Edward D Jones & Co LPBranch Office AdministratorPalm Coast, FLEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Practice Coordinator Sound Inpatient Physicians Holdings, LLCPractice CoordinatorSt. Johns, FL$24–$35 / hourCategorySelectAnesthesiologyBusiness DevelopmentClinical SupportComplianceCritical CareData & AnalyticsEmergency MedicineFinanceHospital MedicineNursingPost Acute / Transitional CareRevenue CycleSite AdministrationTelemedicine. We Build Meaningful Connections: You collaborate daily with clinical teams, hospital leaders, and our shared service teams, creating trust and alignment that improves outcomes.
NewAccount Administrator Carvana CoAccount AdministratorJacksonville, FL$16–$17 / hourThis position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors, and dust associated with internal and external service station/convenience food and petroleum dispensing operations. Our auto auctions, some up to 200 acres, provide a wide array of vehicle services, including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers.
Physical therapy office Front Desk Administrator Rebound RehabilitationPhysical therapy office Front Desk AdministratorSaint Augustine, FLIn this dynamic role, you will play a crucial part in ensuring a smooth patient experience while supporting our dedicated team of healthcare professionals. Our patients love us for our personalized care and proven results, while our employees appreciate our supportive work environment and focus on professional growth.
Office Manager II University of Florida Health Science CenterOffice Manager IIFLProvides engaging supervision for the administrative support non-provider staff, to include organizing work assignments to meet the demands of the practice, coaching for improvement, and counseling for correction, identifying and resolving issues, monitoring productivity, evaluating performance, implementing performance improvement strategies. Implements and maintains Quality Improvement programs, proactively implements approved action plans to resolve problem areas, actively participates in goal setting for the practice and coordinates the efforts to meet the goals.
Lead Receptionist Humana IncLead ReceptionistJacksonville, FL$39,000–$49,400 / yearAs the largest provider of senior-focused primary care, a leading provider of home healthcare and a leading integrated home delivery, specialty, hospice and retail pharmacy, CenterWell is focused on whole health and addressing the physical, emotional and social wellness of our patients. About Conviva Senior Primary Care: Conviva Senior Primary Care provides proactive, preventive care to seniors, including wellness visits, physical exams, chronic condition management, screenings, minor injury treatment and more.
Office Manager II-Peds Cardiology Clinical-Full-Time-Days University of Florida Health Science CenterOffice Manager II-Peds Cardiology Clinical-Full-Time-DaysJacksonville, FLProvides engaging supervision for the administrative support non-provider staff, to include organizing work assignments to meet the demands of the practice, coaching for improvement, and counseling for correction, identifying and resolving. Conducts regular (no less than monthly) staff meetings to discuss practice operations, safety, staff improvement ideas, patient experience, reviews new policies and procedures; and shares general information.
Office Manager II | Durbin-Urology | Fulltime | Days UF HealthOffice Manager II | Durbin-Urology | Fulltime | DaysSt. Johns, FloridaFull timeProvides engaging supervision for the administrative support non-provider staff, to include organizing work assignments to meet the demands of the practice, coaching for improvement, and counseling for correction, identifying and resolving issues, monitoring productivity, evaluating performance, implementing performance improvement strategies. Implements and maintains Quality Improvement programs, proactively implements approved action plans to resolve problem areas, actively participates in goal setting for the practice and coordinates the efforts to meet the goals.
Practice Coordinator Current Opportunities at Sound PhysiciansPractice CoordinatorSaint Johns, FloridaWith physician-led clinical teams and more than two decades of operational expertise, we’ve refined what it takes to consistently deliver exceptional care in hospital medicine, emergency medicine, critical care, anesthesia, and telemedicine. Our team of 4,000+ clinicians and 1,000+ business professionals across the country is united by one mission: to build exceptional clinical partnerships that unlock quality, affordable, dignified care for everyone – no matter who they are or where they live .
GME Administrator-OBGYN-Full-Time-Days University of Florida Health Science CenterGME Administrator-OBGYN-Full-Time-DaysJacksonville, FLOversees essential external regulatory agency reports (AMA FREIDA, ACGME Web ads, GME Trace, ABIM etc.). work includes the implementation and maintenance of administrative policies, procedures, fiduciary oversight and program at the University of Florida College of Medicine at Jacksonville.
Ambulatory Administrator | Community Medicine - Downtown | Days | Full time University of Florida Health Science CenterAmbulatory Administrator | Community Medicine - Downtown | Days | Full timeJacksonville, FLUnder the direction of the Administrative Director or the Vice President of Ambulatory Services, the Ambulatory Administrator ensures patients are provided high quality care in a safe environment, and in a customer service and results oriented manner. Responsible for the cooperative planning of new ambulatory offices, renovation and improvement of facilities and establishing systems that ensure efficient and cost-effective utilization of resources, space, materials and personnel.
Administrator Ambulatory | Neurosurgery Clinic | Full-Time University of Florida Health Science CenterAdministrator Ambulatory | Neurosurgery Clinic | Full-TimeJacksonville, FLRequired Experience: Two to five (2-5) years progressively responsible administrative experience in an applicable ambulatory health care facility which includes working knowledge of billing and/or reimbursement, management of clinical and non-clinical staff and working with physicians, demonstrating management and leadership expertise. This position will ensure quality and safe delivery of ambulatory health care services in a customer and results oriented manner Responsible for day-to-day clinical and non-clinical operations and coordinating the provision of ambulatory health care services in multiple primary and specialty care offices.
Center Administrator Humana IncCenter AdministratorJacksonville, FL$71,100–$97,800 / yearLeadership & Operational/Organizational Management: Oversee operations within a multi-physician office or clinical group, maintaining an owner-operator mindset and leading by example, while supervising and managing Medical Assistants (MA) and Front Office (FO) staff to promote a positive team culture, guide performance expectations, and manage daily schedules. As the largest provider of senior-focused primary care, a leading provider of home healthcare and a leading integrated home delivery, specialty, hospice and retail pharmacy, CenterWell is focused on whole health and addressing the physical, emotional and social wellness of our patients.