NewPayroll Administrative Associate Sunrise TelecomPayroll Administrative AssociateSt. Louis, MO$25–$30 / hourFull timeThis role works closely with Payroll, Human Resources, Vendor Relations, Finance, Operations, and field leadership to ensure accurate reporting, timely payroll processing, compliance with company and customer requirements, and overall operational efficiency. This position provides administrative support across Payroll, Production, Vendor Relations, and Compliance while assisting with payroll processing, production reporting, audits, vendor administration, and various operational initiatives.
Administrative Support – Part Time City of St. Charles, MOAdministrative Support – Part TimeSt Charles, MOPart timeAnswer incoming calls and provide assistance to the public, including directing inquiries to appropriate City departments or other government agencies as needed. Process accounts payable for the City Council and City Clerk's Department, including requisitions, purchase orders and invoice payments.
Student and Administrative Support Coordinator - School of Law Saint Louis UniversityStudent and Administrative Support Coordinator - School of LawSaint Louis, MOAnswers and returns telephone calls and e-mails regarding questions and concerns of department/programs, communicates and interprets policies and procedures, and may develop procedures for assigned areas. Responsibilities include coordinating and managing administrative tasks related to students and guests including travel, business process support, event support, and other academic initiatives.
Administrative Support - Part Time City of St. CharlesAdministrative Support - Part TimeMOAnswer incoming calls and provide assistance to the public, including directing inquiries to appropriate City departments or other government agencies as needed. Process accounts payable for the City Council and City Clerk's Department, including requisitions, purchase orders and invoice payments.
Administrative Support – School Setting – St. Louis, Missouri Supplemental Health CareAdministrative Support – School Setting – St. Louis, MissouriSt. Louis, MOFull timeSHC will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state, or federal law. SHC's Share the Care referral program is the most dynamic, profitable referral program in the industry.
Compliance Analyst/ Administrative Support- Global Nidec Motor CorporationCompliance Analyst/ Administrative Support- GlobalSt. Louis, MOOur product line features a full line of high efficiency motors for industrial applications in water treatment, mining, oil and gas, and power generation, and for commercial applications such as pool and spa, condensers, cooling towers and large refrigeration units. The Compliance Analyst / Administrative Support role supports the design, implementation, oversight and continuous improvement of Nidecs ethics and compliance program by assisting with compliance monitoring, assessments, reporting, and administrative processes.
Administrative and Immigration Support Coordinator (Time-Limited/Hybrid) - Provost Office Washington University in St LouisAdministrative and Immigration Support Coordinator (Time-Limited/Hybrid) - Provost OfficeSt. Louis, MO$21.17–$32.85 / hourWorking with moderate supervision and following established procedures, the incumbent helps maintain accurate records in university systems and supports day-to-day office operations that contribute to institutional compliance with federal immigration regulations. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks.
Administrative Assistant – Adaptive Equipment & Technology Support RISE Services Inc. MissouriAdministrative Assistant – Adaptive Equipment & Technology SupportSt. Louis, MOFull timeCoordination: Act as a liaison between clients, vendors, and clinical staff to schedule assessments, follow up on orders and work with vendors for scheduled home modification projects. Occasionally needs to move about inside the office to access file cabinets, office machinery, etc. and positions self to maintain files in file cabinets.
Office / Development Administrative Assistant AmeriCorps St. LouisOffice / Development Administrative AssistantSaint Louis, MissouriThis position plays a key role in maintaining efficient office processes, supporting staff and Members, coordinating communications, assisting with financial and donor records, and helping ensure organizational compliance. Position Summary The Office / Development Administrative Assistant supports the daily operations and administrative functions of the organization to help advance its mission and programs.
Administrative Coordinator III - Radiology Washington University in St LouisAdministrative Coordinator III - RadiologySt. Louis, MO$23.37–$36.19 / hourThe position will oversee a broad portfolio related directly to the division chief that includes executive-level communications, event and initiative management, faculty and stakeholder coordination, division operations, strategic planning support, program development, immigration compliance, and research program administration. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks.
Administrative Lieutenant Harris-Stowe State UniversityAdministrative LieutenantSt. Louis, MOThe Administrative Lieutenant may oversee functional areas such as Patrol operations, Traffic, Uniformed Public Safety Officers, Fleet Management, Property and Evidence, Investigations, Special Events, Emergency Management, Communications, Training, Recruitment and Hiring, and Parking Services. Reporting to the Associate Director of Public Safety, this position assists with the day-to-day operations of the department while managing key administrative areas including human resources, budgeting, payroll, procurement, records management, and other support services.
Administrative Coordinator II - Radiology Washington University in St LouisAdministrative Coordinator II - RadiologySt. Louis, MO$21.17–$32.85 / hourThe position will oversee a broad portfolio related directly to the division chief that includes executive-level communications, event and initiative management, faculty and stakeholder coordination, division operations, strategic planning support, program development, immigration compliance, and research program administration. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks.
Front Desk Administrative Assistant Barry-Wehmiller Companies IncFront Desk Administrative AssistantSt. Louis, MOBy blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Act as a liaison between BW team members, Property Management, and vendors by coordinating building maintenance requests, submitting service tickets, and supporting day-to-day facility operations.
Administrative Coordinator II (Hybrid) - School of Continuing and Professional Studies Washington University in St LouisAdministrative Coordinator II (Hybrid) - School of Continuing and Professional StudiesSt. Louis, MO$21.17–$32.85 / hourSkills: Communication, Computer Literacy, Confidentiality, Detail-Oriented, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Payroll Systems, Priority Management, Problem Solving, Sound Judgment, Supervision, Workday Software, Working Independently. This role provides administrative support to the Vice Dean and the Associate Dean & Chief of Staff, while coordinating information, systems, records, communications, and processes that support the effective delivery of academic programs, initiatives, and services.
NewFront Desk Administrative Assistant BW Filling & ClosingFront Desk Administrative AssistantSaint Louis, MOThis team member answers and routes incoming calls and is the first point ofcontact for all visitors and provides general office support through a variety of routine clerical and administrative duties. Act as a liaison between BW team members, Property Management, and vendors by coordinating building maintenance requests, submitting service tickets, and supporting day-to-day facility operations.
Financial Administrative Assistant Envision, LLCFinancial Administrative AssistantSt. Louis, MOSupport month-end or quarter-end administrative tasks (e.g., pulling reports, checking for missing invoices, validating simple totals). Assist with planning small team events, workshops, and offsites, including venue research, logistics, and attendee coordination.
Service Administrative & Rental Coordinator St. LouisService Administrative & Rental CoordinatorGlendale, MissouriThe ideal candidate will have a positive attitude, strong organizational skills, excellent customer service abilities, and enjoy working in a fast-paced team environment. This role is perfect for someone who enjoys variety throughout the day and takes pride in helping customers while supporting dealership operations.
School Administrative Assistant Zenefitness 85310School Administrative AssistantSaint Louis, MissouriTypically 7:45 to 4:00 daily, and occasionally outside of the normal schedule for school-related activities that include preparation time, staff meetings, parent teacher conferences and special events. • Participates in school functions, including but not limited to Parent/ Guardian Conferences, Open Houses, Transition Nights, Curriculum Nights, Family Orientations and the Family Field Day.
Administrative Coordinator III (Hybrid) - Emergency Medicine Washington University in St LouisAdministrative Coordinator III (Hybrid) - Emergency MedicineSt. Louis, MO$23.37–$36.19 / hourCoordinates series of meetings that involve contacting presenters, securing project reviewers, creating series of zoom meetings, collecting documents and reporting specific information per instruction of Director or lead PI. Skills: Administrative Support, Computer Applications, Interact with All Levels of Management, Interpersonal Communication, Microsoft Office, Office Organization, Office Procedures, Teamwork, Working Independently.
Administrative Assistant Saint Louis UniversityAdministrative AssistantSt. Louis, MOProvides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty, and staff. Coordinates and performs administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems.
Administrative Assistant Farmers Insurance District 1475Administrative AssistantSt. Louis, MO$40,000–$50,000 / yearWhile this is not primarily an insurance-focused role, the position plays a key part in supporting daily operations, sales support activities, lead management, invoicing, and administrative coordination. We are seeking a highly organized, tech-savvy, and motivated Administrative Assistant to support our growing Farmers Insurance district and sales center operations.
Administrative Assistant - University Advancement Washington University in St LouisAdministrative Assistant - University AdvancementClayton, MissouriBudgeting, Computer Literacy, Confidentiality, Deadline Management, Event Planning, Interpersonal Communication, Interpersonal Interactions, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Project Organization, Sound Judgment, Teamwork, Working Independently, Written Communication Grade . We value superior attention to detail, outstanding oral and written communication, advanced computer skills, capacity to work well under deadlines and handle multiple projects simultaneously, and the ability to handle confidential information and situations with sensitivity and discretion.
Administrative Coordinator III (Hybrid) - Neurology Washington University in St LouisAdministrative Coordinator III (Hybrid) - NeurologySt. Louis, MO$23.37–$36.19 / hourMay schedule courses, classrooms and laboratories; serve as primary student/parent contact, answer general questions, provide solutions and referrals for questions and problems; serve as liaison to and assist faculty; coordinate faculty recruitment efforts, assist with tenure review process, faculty reviews, faculty records, etc. Manage fiscal activities related to program; draft annual budget, track expenditures run and analyze reports; oversee accounts payable and purchasing duties for department; perform or oversee all online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.
Administrative Assistant - Administration - OFMD Washington University in St LouisAdministrative Assistant - Administration - OFMDSt. Louis, MO$19.29–$29.91 / hourSkills: Business Acumen, Computer Literacy, Critical Thinking, Customer Service, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Teams, Microsoft Word, Office Procedures, Oral Communications, Organizational Commitment, Professional Integrity, Sound Judgment, Strive for Excellence, Teamwork, Working Independently, Written Communication, Zoom Video. If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Administrative Assistant CottonsAdministrative AssistantSaint Louis, MissouriIn this vital role, you will be the backbone of our daily operations, providing exceptional administrative support to our staff and ensuring smooth office management. Your exceptional attention to detail and proactive approach will be instrumental in maintaining an orderly and supportive work environment for all.
Administrative Assistant Premier Staffing SolutionAdministrative AssistantHazelwood, MOHigh school diploma or Certificate of High School Equivalency (G.E.D.- demonstrated satisfactory performance in the General Educational Development Testing Program) with two to three (2-3) years related experience and/or training, or equivalent combination of education and experience. · Support event and conference preparations, including materials, booking rooms or off-site locations, AV equipment and all meeting logistics from start to finish.
Administrative Assistant III A.T. Still UniversityAdministrative Assistant IIISt. Louis, MOThe administrative assistant III will represent the Assistant Dean MOSDOH Clinical Affairs in a professional manner at all times and will interact with faculty, staff, students, alumni, community health centers, professional agencies and other professionals within the academic community and general public. Experience in a university or health care professional institution is helpful, project/program management experience, secretarial/office management experience and proven track record in a highly productive professional setting.
Legal Administrative Assistant Jackson LewisLegal Administrative AssistantSaint Louis, MissouriThe focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; experience with eFiling Systems in multiple courts (MO, IL, State and Federal); and conducting legal research. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.
Service Manager Administrative Assistant Cogent, IncService Manager Administrative AssistantFenton, MOPart timeCustomer & Project Support: Assist with preparation, service scheduling, tracking, and filing of service work orders, repair quotes, service reports, and customer documentation. We are a growing Midwest company that provides fluid processing solutions serving the local Industrial, Municipal, Commercial Building Trades, Oil and Gas markets through our family of trusted brands.
Administrative Services Coordinator Nidec Motor CorporationAdministrative Services CoordinatorSt. Louis, MOThis role ensures a welcoming and well‑organized workplace by coordinating office services, assisting visitors, managing supplies and deliveries, supporting travel arrangements, and handling general administrative tasks. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.
Service Manager Administrative Assistant CogentService Manager Administrative AssistantFenton, MissouriCustomer & Project Support: Assist with preparation, service scheduling, tracking, and filing of service work orders, repair quotes, service reports, and customer documentation. We are a growing Midwest company that provides fluid processing solutions serving the local Industrial, Municipal, Commercial Building Trades, Oil and Gas markets through our family of trusted brands.
Administrative Assistant - PsyD Ponce Health Sciences University/Tiber Health InnovationsAdministrative Assistant - PsyDSt. Louis, Missouri$50,000–$55,000Candidates should possess excellent customer service skills, a strong understanding of computer-based applications, and clerical ability to perform outreach, data entry, and document creation. Provides document preparation, scanning, imaging, and indexing; performs quality assurance of digital and physical documents for electronic storage.
Administrative Assistant System OneAdministrative AssistantHazelwood, MissouriSystem One is working with a client seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to multiple leaders. System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America.
Administrative Assistant Scheduling/Planning Lloyd Richards PersonnelAdministrative Assistant Scheduling/PlanningMOThe Planning and Scheduling Administrative Assistant assists with production planning, scheduling, material planning, customer delivery schedules, shipping schedules, and the coordination of work through the manufacturing process. This role serves as a key administrative resource to help ensure accurate schedules, timely communication, and efficient workflow throughout the organization.
Accounting and Administrative Assistant JEWISH FAMILY SERVICESAccounting and Administrative AssistantMO$45,000–$55,000 / yearJFS seeks an Accounting & Administrative Assistant/Bookkeeper to join our dedicated team and ensure the financial health, operational effectiveness, and smooth daily functions of our organization. In this role, you will manage critical accounting operations, coordinate financial reporting, support human resources and benefits administration, and provide essential administrative support.
Administrative Coordinator I - Arts and Sciences, Mathematics Washington University in St LouisAdministrative Coordinator I - Arts and Sciences, MathematicsSt. Louis, MO$19.29–$29.91 / hourSkills: Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks.
Administrative Associate V City of St. Charles, MOAdministrative Associate VSt Charles, MO$56,741.77–$79,438.47 / yearFull timeAbility to work under safe and comfortable conditions where exposure to heat, cold, dusts, electrical current, bright/dim light and repetitive keyboard use poses little to no risk of injury. Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.
Medical Secretary III Certified (Hybrid) - Administrative Washington University in St LouisMedical Secretary III Certified (Hybrid) - AdministrativeSt. Louis, MO$19.29–$29.91 / hourThis position supports weekly clinic operations, including patient scheduling, intake, and referrals; facilitates communication among patients, providers, students, and campus partners; and coordinates community engagement activities for MD students. The role maintains the CE Hub repository and related web content, manages communications with community agencies, and supports the smooth delivery of curricular and co-curricular service learning experiences.
Administrative Coordinator Transportation 834951 StiversAdministrative Coordinator Transportation 834951Saint Louis, MOAs an Administrative Coordinator, youll play a vital role in supporting the seamless movement of shipments by working closely with carriers to negotiate rates, monitor freight operations, and troubleshoot transportation challenges. Review established origin and destination points, and negotiate rates with new and existing carriers to expand the carrier network.
Scheduling & Administrative Coordinator - St. Louis, MO MT & Associates, LLCScheduling & Administrative Coordinator - St. Louis, MOSt. Louis, MORemoteApply if you thrive on variety, take pride in strong organization and professionalism, enjoy problem-solving and process improvement, and are excited to grow long-term while helping deliver consistent, high-quality access and service every day. You will manage scheduling logistics, communicate regularly with clients and service providers, support recruiting and internal initiatives, and help build, document, and improve systems that keep the business running smoothly.
Scheduling & Administrative Coordinator - Fully Remote MT & Associates, LLCScheduling & Administrative Coordinator - Fully RemoteSt. Louis, MORemoteApply if you thrive on variety, take pride in strong organization and professionalism, enjoy problem-solving and process improvement, and are excited to grow long-term while helping deliver consistent, high-quality access and service every day. You will manage scheduling logistics, communicate regularly with clients and service providers, support recruiting and internal initiatives, and help build, document, and improve systems that keep the business running smoothly.
Administrative Assistant - Radiation Therapy (F/T Days) MercyAdministrative Assistant - Radiation Therapy (F/T Days)MOFrom day one, Mercy offers outstanding benefits - including medical, dental, and vision coverage, paid time off, tuition support, and matched retirement plans for team members working 32+ hours per pay period. Activities include, but are not limited to: phones, billing, appointment scheduling, patient registration, office supply inventory, transcription, filing, insurance verification and other duties as assigned.
Administrative Coordinator - Practice Division - School of Public Health Washington University in St LouisAdministrative Coordinator - Practice Division - School of Public HealthSt. Louis, MO$21.17–$32.85 / hourSkills: Collaborative Team Work, Computer Literacy, Customer Engagement, Customer Engagement Strategy, Detail-Oriented, Meeting Preparation, Microsoft Office 365, Multiple Project Management, People Engagement, Team Player, Time Management, Verbal Communications, Written Communication. Assists with monitoring expenditures and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, travel expense reports for Associate Dean, etc.
Administrative Coordinator Office of Research Affairs - Bursky Public Health Washington University in St LouisAdministrative Coordinator Office of Research Affairs - Bursky Public HealthSt. Louis, MO$21.17–$32.85 / hourFinance Support: Assists with preparing expense reports, developing budgets, monitoring expenditures and running reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc. Manages coordination of the weekly newsletter by collecting relevant resources sent in by others, drafting short summaries, soliciting edits from ORA Associate Dean and Directors, and submitting final draft to Communications.
Administrative Assistant 833704 StiversAdministrative Assistant 833704St. Louis, MOWhat Youll Bring: The ideal candidate for this role will have: A minimum of 3 years of combined experience in accounts payable, accounts receivable, order management, and/or sales support. As an Account Administrator, youll play a key role in supporting account management and financial processes, ensuring smooth operations that contribute to the company's success.
Administrative Assistant 837182 StiversAdministrative Assistant 837182St. Louis, MOThe ideal candidate for this role will have: A minimum of 3 years of combined experience in accounts payable, accounts receivable, order management, and/or sales support. As an Account Administrator, you will be responsible for: Reviewing incoming and outgoing financial transactions related to sales and purchase contracts.
Administrative Assistant 838540 StiversAdministrative Assistant 838540St. Louis, MOThe ideal candidate for this role will have: A minimum of 3 years of combined experience in accounts payable, accounts receivable, order management, and/or sales support. As an Account Administrator, you will be responsible for: Reviewing incoming and outgoing financial transactions related to sales and purchase contracts.
Legal Administrative Assistant - Construction UB Greensfelder LLPLegal Administrative Assistant - ConstructionSt Louis, MissouriRenowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" byBenchmark Litigationand consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers.
Administrative Assistant Leonardo DRS IncAdministrative AssistantMO$49,624–$64,511 / yearSeveral factors can influence the pay scale, including but not limited to: Federal contract labor categories and contract wage rates, collective bargaining agreements, geographic location, business considerations, scope, and responsibilities of the position, local or other applicable market conditions, and internal equity. The Leonardo DRS Land Systems business is a recognized leader in the design and integration of complex technologies into new and legacy systems and platforms for global military and commercial customers.
Administrative Assistant- Legal CareSTL HealthAdministrative Assistant- LegalSaint Louis, Missouriappointments, meetings, travel reservations/accommodations, facility usage, etc.) for assigned team members, including but not limited to identifying scheduling conflicts, and provides regular scheduling updates to the team during weekly team meetings. Provided administrative support to assigned team members, which included scheduling meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.