481 Results for

Administrative Support Jobs in San Francisco, CA

Jobs

Santa Clara, CA

$36–$38.15 / hour

strong>Detailed Responsibilities

Stakeholder Coordination: Proactively follow up on action items with global team members and cross-departmental stakeholders to ensure project milestones are met and dependencies are cleared. This role is a strategic partner to management, responsible for driving cross-functional follow-ups, managing complex documentation pipelines, and providing data-driven visibility into team performance.

2 days ago

Santa Clara, CA

Part time

The ideal candidate will have strong experience in stakeholder coordination, governance and meeting operations, content development, and data visualization, and a proven ability to drive cross-functional follow-ups, maintain complex documentation pipelines, and deliver data-driven visibility into team performance. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

15 days ago

Redwood City, CA

$85,000–$135,000 / year
Full time

They focus on delivering tailored legal solutions to meet the unique needs of their clients while fostering a collaborative and supportive work environment for their employees.

We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm.

3 days ago

Redwood City, CA

$75,000–$135,000 / year
Full time

This top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.

4 days ago

San Francisco, CA

$30–$32

p> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
Canadian residents may access our policies in English here and in French here.

3 days ago

Alameda, CA

$21.90–$26.99

p>The Laboratory Records & Administrative Specialist will provide on-site administrative support services including scanning and electronic submission of analytical worksheets, laboratory records management and archiving, records destruction, and general administrative support — all in support of the FDA's initiative to modernize laboratory document management through its Laboratory Information Management System (LIMS). We are seeking a Laboratory Records & Administrative Specialist to support the U.S. Food and Drug Administration (FDA) Office of Regulatory Testing and Surveillance (ORTS) at one of eight Human and Animal Food Laboratory locations across the United States.

16 days ago

Oakland, CA

The incumbent will play a critical role in coordinating and administering hearings related to property assessment appeals, ensuring compliance with statutory requirements, maintaining official records, and supporting Assessment Appeals Board members and hearing officers, and the public throughout the appeals process.Â Incumbents function in an administrative capacity performing the most complex, sensitive, and time-critical administrative duties in support of the Clerk of the Board and Assessment Appeals Unit.

The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE RECRUITMENT PLAN Deadline for Filing: Â Â Â Â Â Â Â 5:00:00 p.m., Friday, June 26, 2026 Review of Applications & Supplemental Questionnaires:Â Â Â Â July 7, 2026 Notification to Applicants: July 7, 2026 Civil Service Oral Examination:* July 30, 2026 Notification of Exam Results: July 31, 2026 TENTATIVE SELECTION PLAN Department Selection Process: August 2026.

14 days ago

San Francisco, CA

$52,000–$55,000 / year
Full time

You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes.

The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.

4 days ago

San Francisco, CA

$80,004–$92,004 / year

Interested candidates are encouraged to apply through the Another Source application portal at: https://careers-anothersource.icims.com/jobs/102442/executive-assistant-to-the-vice-president---san-francisco-state-university/job.

This position requires exceptional organizational, communication, customer service, and technical skills; the ability to manage multiple competing priorities in a fast-paced executive office environment; the ability to exercise independent judgment and maintain confidentiality in sensitive matters; and the ability to work collaboratively and professionally with a diverse campus community.

8 days ago

San Francisco, CA

p>The appointments vary in classification, salary, and length (not exceeding 180 days) and provide varying levels of general office, clerical, and secretarial support for students, faculty, and/or staff. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

30+ days ago

Millbrae, CA

div style="text-align:justify"> Examples of Essential Duties:

Process expense reports, invoices, progress payments and other requests for payments. Development of the required knowledge and abilities is typically obtained through but not limited to:

High School Diploma or GED equivalent.

30+ days ago

p>Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf.

30+ days ago

Santa Clara, CA

$34–$37 / hour

Stakeholder Coordination: Proactively follow up on action items with global team members and cross-departmental stakeholders to ensure project milestones are met and dependencies are cleared.

30+ days ago

San Jose, California

ul>

Support onboarding activities, including coordinating system access, equipment and badges, and where applicable, issuing smocks and assigning lockers to production floor employees. General Administration & Office Support

Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements.

2 days ago

Santa Clara, CA

$45–$60 / hour

Furthermore, this digital platform is fully programmable in the way 3D printing is digital-but whereas 3D printing produces parts of a single material using a single process, the Matter Compiler technology platform is a multi-process, multi-material system: bits and raw materials go in, and complete, functional micromachines come out. This high-visibility role combines candidate coordination with administrative support, helping deliver an exceptional candidate experience while keeping recruiting operations running smoothly behind the scenes.

30+ days ago

Santa Clara, CA

$48.22–$53.23 / hour

Receives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized). Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).

30+ days ago

Novato, CA

$24–$28 / hour

The Administrative Sales Support Specialist plays a crucial role in supporting the District Offices Protg Sales team by tracking key performance metrics, managing administrative processes, and ensuring the smooth execution of sales and training activities. The Farmers Insurance District office is Located in the Financial District of San Francisco with easy access by all forms of public transportation.

26 days ago

p>Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Reporting to the Director of Resources and Operations and receiving work direction from the Resource Analyst under general supervision, the Administrative Support Coordinator independently provides various administrative and support services to the Department Chair, Resource Analyst, faculty, and students of the Justice Studies Department.

30+ days ago

Duties include, but are not limited to, front desk support and answering phones, greeting all visitors and students, assisting with events and scheduling appointments, tracking and ordering office/classroom/lab supplies, mail distribution, assisting with hiring, supervision, and oversight of unionized student employees, approval and tracking of student payroll expenses, supporting academic inquiries, marketing/communications, and updating web-based content.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

30+ days ago

Santa Clara, CA

$36–$38.15 / hour

strong>Detailed Responsibilities

Stakeholder Coordination: Proactively follow up on action items with global team members and cross-departmental stakeholders to ensure project milestones are met and dependencies are cleared. This role is a strategic partner to management, responsible for driving cross-functional follow-ups, managing complex documentation pipelines, and providing data-driven visibility into team performance.

30+ days ago

Mountain View, California

DIU Navy Administrative Support Part-Time SELRES Reservist billets are OSD and Navy coded enlisted billets, for enlisted members who are currently affiliated (or are in the process of affiliating) with the Navy Reserve as a Selected Reservist (SELRES), ideally targeting E-6s.

The Defense Innovation Unit (DIU) supports the Department of Defense’s efforts to create and foster commercial partnerships within multiple innovation ecosystems across the United States.

16 days ago

Santa Clara, CA

This role is a strategic partner to management, responsible for driving cross-functional follow-ups, managing complex documentation pipelines, and providing data-driven visibility into team performance. Prepare data visualizations and summary papers that enable technical teams and management to perform deeper root-cause analysis and informed decision-making.

30+ days ago

Santa Clara, CA

$48.22–$53.23 / hour

li>Referral Program. Why Should You Apply?

Health Benefits.

30+ days ago

Dublin, CA

$22–$24 / hour

Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.

Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.

30+ days ago

Mountain View, CA

$34.97–$44.23 / hour

El Camino Health will provide reasonable accommodations to qualified individuals with a disability if that will allow them to perform the essential functions of a job unless doing so creates an undue hardship for the hospital, or causes a direct threat to these individuals or others in the workplace which cannot be eliminated by reasonable accommodation. As part of the unit-based team, this position is responsible for providing secretarial and administrative support, such as word processing, report preparation, new employee orientation, etc. to support the management and clinical staff of the unit/department.

24 days ago

Mountain View, CA

$34.97–$44.23 / hour

17 days ago

Mountain View, CA

$34.97–$44.23 / hour

24 days ago

Walnut Creek, California

p style="text-align:inherit"/>

We are seeking an experienced Administrative Assistant II to provide proactive, high-quality administrative and operational support to leaders within our Commercial Underwriting organization. • Intermediate proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel); strong PowerPoint and Excel skills preferred.

30+ days ago

Hayward, CA

Whether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.

14 days ago

San Mateo, CA

12 days ago

San Jose, CA

12 days ago

Walnut Creek, CA

$56,943–$83,350 / year

Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.

30+ days ago

San Francisco, CA

p>For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information.

Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAIs executives and leaders, focused on strong communication and operational excellence across teams.

30+ days ago

San Francisco, California

$22–$26 / hour

As an Administrative Assistant, you will support the efficient operations of the school by greeting families and guests both in person and over the phone, performing clerical duties, and providing support to the School Leadership and Teaching teams. We believe that there are many ways for children to learn, and that is why we provide schools with different educational styles and methods across the country.

10 days ago

Oakland, CA

To expedite hire processing, candidates may gather the following materials: Negative TB test current within past 60 days. Valid Driver''s License, ID card, Permanent Residency Card or current US passport.

22 days ago

San Jose, CA

$47,840–$52,000 / hour

Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. The total rewards package also includes a variety of benefits, including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business and, depending on the role, may include eligibility for restricted stock unit awards and participation in a discretionary bonus program.

29 days ago

p>Under the limited direction of the Social Work Department Chair, this position independently coordinates and executes the full range of administrative and operational functions required to support a large and complex academic department serving 25-30 faculty and staff and several hundred undergraduate and graduate students.

This position requires the ability to proactively navigate and coordinate multiple university systems, including budgeting, procurement, accounting, HR, the Dean's Office, the Registrar, and other academic and administrative units to support departmental programs and resolve operational issues.

30+ days ago

Stanford, CA

$31.97–$38.40 / hour

p>The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees.

30+ days ago

Stanford, CA

Contractor

Seeks an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff. This role is ideal for someone who is customer service-oriented, highly communicative, detail-focused, and capable of managing multiple priorities while providing exceptional support to faculty, researchers, and staff.

Today

Palo Alto, CA

$40.91–$53.18 / hour

Essential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.

30+ days ago

Stanford, CA

p>Administrative Operations Specialist Responsibilities:

Manage the full lifecycle of financial and procurement transactions, including purchase orders, supplier setup, invoice processing, PCard and TCard transactions, travel arrangements, expense reconciliations, reimbursements, payment tracking, and maintaining accurate financial documentation.
Support office operations by coordinating facilities requests, submitting work orders, managing office supplies and inventory, handling deliveries, scheduling conference rooms, and ensuring operational needs are addressed promptly.

3 days ago

Stanford, CA

Manage the full lifecycle of financial and procurement transactions, including purchase orders, supplier setup, invoice processing, PCard and TCard transactions, travel arrangements, expense reconciliations, reimbursements, payment tracking, and maintaining accurate financial documentation. Support office operations by coordinating facilities requests, submitting work orders, managing office supplies and inventory, handling deliveries, scheduling conference rooms, and ensuring operational needs are addressed promptly.

4 days ago

San Francisco, CA

$76,584–$87,972 / year

li>Highly proficient with use of computers (PC and Apple), Microsoft Office applications (especially Excel and Outlook), cloud computing and storage (box), Canva, working use of social media applications (Instagram, Facebook, etc.), working knowledge and use of AI (ChatGPT), and working knowledge of CSU systems, like EAB (Education Advisory Board), CS (campus Solutions), Data Warehouse, Concur, and Docusign/Adobe Ink.

Create and foster collaborative relationships with the University's academic departments, campus partners, student services Leads, community organizations, and state or federal agencies to develop and/or maintain program resources.

30+ days ago

Newark, CA

$30.83–$39.37 / hour

p>Salary: $30.83 - $39.37 Hourly Location: Fremont Campus and/or Newark Center Job Type: Temporary Job Number: 202300188 Division: Student Services Department: Student Services & Equity Office Opening Date: 03/24/2026 Closing Date: Continuous Bargaining Unit: N/A.

Apply knowledge of District policies and collective bargaining agreements related to the area of responsibility to assist in the development of communications, review personnel actions for compliance, provide information and respond to basic inquiries on behalf of the supervising manager; refer visitors to appropriate area personnel and resources.

30+ days ago

San Francisco, CA

$63,288–$64,560 / year

The coordinator executes recruitment and outreach activities in alignment with Program Lead direction, facilitates orientation and onboarding from a student experience perspective, and designs and delivers Team Circles, trainings, professional development, and closeout activities.

Under the general direction of the Executive Director, the Student Engagement Coordinator leads and supports the student experience for the SF State College Corps Fellowship, with primary responsibility for Fellow engagement, retention, and success.

30+ days ago

Hayward, CA

p>https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Canteen.pdf.

Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program.

30+ days ago

San Mateo, CA

$140,462.40–$175,510.40 / year

p>The San Mateo County Sheriff's Office is seeking a highly analytical, collaborative, and experienced professional to serve as the Administrative Services Manager I (ASM) overseeing the Department's centralized procurement, contract administration, and grants management functions.

The ideal candidate will thrive in a dynamic environment, bring strong organizational and analytical skills, exercise sound judgment, and demonstrate expertise in public sector procurement, contract administration, grants management, fiscal oversight, and program administration.

11 days ago

San Francisco, CA

$25–$35 / hour

This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.

30+ days ago

p>In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.

30+ days ago

Palo Alto, CA

$55.05–$61.05 / hour

p>The Administrative Assistant ("AA") reports directly to the Chief Medical Officer (CMO) and will provide a full range of administrative support to leverage and maximize the CMOs productivity including support of direct reports as required.

Update KPIs and Dashboards; participate in departmental meetings as required by CMO or designee; minute meetings as requested; keep appraised of projects, priorities and follow up on assigned action items.

11 days ago

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Administrative Support Jobs in San Francisco, CA

Administrative Support - Contract TalentBurst, Inc.

Administrative Support BC Forward

Legal Administrative Assistant Page Group

Legal Administrative Assistant (Corporate) Page Group

Office Administrator Vaco LLC

Laboratory Records & Administrative Specialist Terrestris Global Solutions

Administrative Associate, County Administrator''''s Office (CAO)(Assessment Appeals Board Administrative Support) Alameda County

Case Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.

Confidential Assistant to the Vice President & CFO (Confidential Administrative Support III, Range 3) - Administration & Finance California State University

Clerical & Administrative Support Opportunities California State University

Administrative Support Specialist Tellus Solutions

Administrative Support Assistant California State University

Administrative Support Professional Tailored Management

Administrative Assistant - HR & Office Support - Foxconn Industrial Internet FII

Recruiting Coordinator & Administrative Support contract-to-hire Atomic Machines Inc

Administrative Support Iconma

Administrative Sales Support Specialist Farmers Insurance

Administrative Support Coordinator California State University

Administrative Support Coordinator (2 Positions) California State University

Administrative Support TalentBurst, Inc.

Navy Administrative Support Part-Time SELRES Reservist Defense Innovation Unit

Administrative Support Mindlance

Administrative Support ICONMA, LLC

Administrative Support Worker - Alameda County-Santa Rita Aramark

Administrative Support - 0.6 - Days - Medical - 2C @ MV El Camino Hospital

Administrative support - 0.8 - Nights - Emergency @ MV El Camino Hospital

Administrative Support - 0.8 - Days - Medical - 2C @ MV El Camino Hospital

Administrative Assistant II, Executive Support, Data Reporting, Project Management CNA

Administrative Support Team Associate, Southland Mall - CA - Part Time Macy's Inc

Administrative Support Team Associate, Hillsdale - Part Time Macy's Inc

Administrative Support Team Associate, Eastridge - Part Time Macy's Inc

Administrative Assistant Grid Engineering Support Sargent & Lundy LLC

Administrative Business Partner, Technical Leadership Support OpenAI LLC

Administrative Assistant/Support Teacher-Child Care Experience Required Endeavor Schools

Substitute: Clerical/Administrative Support Eligibility Pool (2026-27) Oakland Unified School District

Administrative Support Sanmina Corp

Administrative Coordinator for Social Work California State University

Administrative Associate 2 Stanford University

Administrative Operations Specialist Apidel Technologies

Legal Administrative Assistant DLA Piper LLP (US)

Administrative Operations Specialist Avispa Fukuoka Co Ltd

Administrative Operations Specialist Avispa Technology

TRIO Program Lead Analyst (Administrative Analyst/Specialist - Exempt III, Range 4) - Office of Research and Sponsored Programs/TRIO California State University

Administrative Assistant (Temporary) Ohlone College

College Corps Student Engagement Coordinator (Administrative Analyst/Specialist - Exempt I, Range 2) - Office of Research and Sponsored Programs/Institute for Civic and Community Engagement California State University

FRONT DESK ADMINISTRATIVE ASSISTANT (FULL TIME) Compass Group North America

Administrative Services Manager I - Sheriff's Office (Departmental Promotional Only) County of San Mateo

Administrative Assistant - Part Time (Brokerage Administrator) Marcus & Millichap Inc

Clinic Administrative Assistant (Part-Time, Temporary, Hourly) California State University

Administrative Assistant ReCor Medical Inc

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