Vaco LLCNewAdministrative Assistant Vaco LLCAdministrative Assistantlouisville, KY$22–$25Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Reed Estate Group at RE/MAX FIRSTReal Estate Administrative Assistant Reed Estate Group at RE/MAX FIRSTReal Estate Administrative AssistantJeffersonville, INThis role is responsible for managing transactions from accepted offer through closing, including tracking deadlines, coordinating with clients, lenders, title companies, and cooperating agents, and ensuring all documents are accurate and submitted on time. We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support daily operations and ensure a seamless experience for clients from contract to close.
Technology Consulting IncAdministrator Support Specialist Technology Consulting IncAdministrator Support SpecialistLouisville, KentuckyContractorThis position plays a critical role in helping manage client projects, coordinating internal communication, and ensuring jobs move efficiently through production. DESIRED (Nice-to-have) SKILLS:Previous administrative, customer service, project coordination, or print/direct mail experience is a plus.
Vaco LLCNewExecutive Administrator - Contract Vaco LLCExecutive Administrator - Contractlouisville, KY$25–$26Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Talis Group, Inc.NewExecutive Administrative Assistant Talis Group, Inc.Executive Administrative AssistantProspect, Kentucky$56,160–$60,320This is an excellent opportunity for an experienced administrative professional seeking a long-term career with a respected law firm offering stability, flexibility, and the opportunity to support a highly successful legal practice. The firm is seeking to hire an Executive Administrative Assistant to provide high-level support to a Partner focused on Trusts, Estates, and Probate matters.
Talis GroupNewExecutive Administrative Assistant Talis GroupExecutive Administrative AssistantProspect, KY$27–$29 / hourThis is an excellent opportunity for an experienced administrative professional seeking a long-term career with a respected law firm offering stability, flexibility, and the opportunity to support a highly successful legal practice. The firm is seeking to hire an Executive Administrative Assistant to provide high-level support to a Partner focused on Trusts, Estates, and Probate matters.
Physician Care Coordination ConsultantsNewAdministrative Assistant Physician Care Coordination ConsultantsAdministrative AssistantLouisville, KYThis position reports directly to the Chief Case Management Officer and the Director of Operations Efficiency. Our vision is a future where we help healthcare organizations thrive in a complex ecosystem by clearing a path to financial health.
Mission HospitalNewSr Executive Administrative Assistant Mission HospitalSr Executive Administrative AssistantLouisville, KYAdditional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more. Independently determine appropriate escalation, disclosure, or response for sensitive and confidential communications involving board members, regulators, or external partners, acting on behalf of executive leadership as appropriate.
Talent For DentalAdministrative Assistant - Kentuckiana Pediatric Dentistry Talent For DentalAdministrative Assistant - Kentuckiana Pediatric DentistryShepherdsville, Kentucky$19–$22 / hourKentuckiana Pediatric Dentistry is seeking a highly organized and motivated Administrative Assistant to join our established, high-volume pediatric dental practice. If you thrive in a fast-paced, team-oriented environment and enjoy creating a smooth, positive experience for patients and families, we’d love to meet you!
SevitaAdministrative Assistant SevitaAdministrative AssistantLouisville, KYIn a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans. + Reviews and processes non-routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
Vogt PowerAdministrative Assistant Vogt PowerAdministrative AssistantLouisville, KY$45,000–$55,000The role also provides dedicated administrative support to the Supply Management function, including vendor documentation, purchasing coordination, and related departmental processes, while serving as an internal and external liaison. The Administrative Assistant provides administrative support to multiple departments, coordinating activities such as travel arrangements, expense reporting, meetings, and office resources.
Bellarmine UniversityNewAdministrative Assistant Bellarmine UniversityAdministrative AssistantLouisville, KYProvide excellent customer service to university staff, faculty, and students regarding facilities-related inquiries and service requests. Interpersonal and Professional Skills:Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
HCA HealthcareSr Executive Administrative Assistant HCA HealthcareSr Executive Administrative AssistantLouisville, KYAdditional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more. Independently determine appropriate escalation, disclosure, or response for sensitive and confidential communications involving board members, regulators, or external partners, acting on behalf of executive leadership as appropriate.
LancesoftNewAdministrative Assistant III LancesoftAdministrative Assistant IIILouisville, KY$14.25–$18.04 / hourResponsibilities:Provides high-level administrative support to a department head or large department. Requires intermediate proficiency in Microsoft Word, Excel, Access, PowerPoint, and internet tools.
Road & Rail ServicesNewAdministrative Assistant Road & Rail ServicesAdministrative AssistantLouisville, KYGeneral clerical duties to include but not limited to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Our network of skilled associates provides plant and terminal operating expertise as well as field maintenance of rail assets for railroads, rail shippers, and owners of rail related equipment and facilities.
Seven Counties ServicesNewEmergency Psychiatric Program Assistant - Administrative Assistant Seven Counties ServicesEmergency Psychiatric Program Assistant - Administrative AssistantLouisville, KYProvide low level monitoring of patients-alerting doctor and clinical team of potential or elevating agitation, contacting security staff if needed, participate in crisis intervention techniques and responding if required. 1. Performs front-desk/reception functions such as meeting and greeting patients and visitors, answering multi-line switchboard, fielding calls of differing subject matter and routing calls to the appropriate source.
ThriveAdministrative Coordinator ThriveAdministrative CoordinatorLouisville, KentuckyThe ideal candidate will play a vital role in providing essential support to our office, managing clerical tasks, coordinating meetings, and ensuring efficient office operations. Oversee and manage day-to-day office operations, including administrative support, facilities management, and office supplies inventory.
Babcock PowerExecutive Administrative Assistant - Business Development, Sales & Marketing Babcock PowerExecutive Administrative Assistant - Business Development, Sales & MarketingLouisville, KYPrepare high-quality business correspondence, reports, detailed spreadsheets, and professional PowerPoint presentations; organize and maintain databases to support ongoing business development, sales, and marketing activities. You will act as a trusted partner to senior leadership, handling complex administrative tasks while maintaining strict confidentiality and representing the executive team with professionalism at all levels — internally and externally.
Talis GroupLegal Administrative Assistant Talis GroupLegal Administrative AssistantLouisville, KYTalis Group’s client is an established and reputable, large law firm located in the East End of Louisville with a primary practice around litigation. They are hiring a Support Specialist to manage the intake process of new and prospective clients either on the phone, in person or by email.
Ernst & Young Global LtdAdministrative Manager, Assistant Director - Louisville or New Orleans Ernst & Young Global LtdAdministrative Manager, Assistant Director - Louisville or New OrleansLouisville, KY$91,900–$171,800 / yearIf you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EYs Talent Shared Services Team (TSS) or email the TSS at ssc.customersupport@ey.com. EY | Building a better working world EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Eminence Independent SchoolsAdministrative Assistant to the Superintendent and Central Office Eminence Independent SchoolsAdministrative Assistant to the Superintendent and Central OfficeEminence, KYAdditional questions can be directed to Dr. Buddy Berry, Superintendent of Eminence Independent, at 502.845.4788 or at buddy.berry@eminence.kyschools.us . Eminence schools values a culture of Surprise and Delight, Customer Service, and an Expectation of Eminence Excellence.
WMNewFleet Parts and Administrative Clerk WMFleet Parts and Administrative ClerkLouisville, KYA Senior, operations specialist assists in troubleshooting and resolving safety, service, and operational issues, maintains and distributes department-related information daily, communicates with other supervisors and managers on operational matters, maintains the office, and is the proxy for KRONOS for all daily updates for drivers and helpers. At WM, the Senior, Operations Specialist for Collections provides advanced clerical and administrative support to departmental Managers, and assists in coordinating all aspects of daily operations.
UPSSenior Administrative Associate Mon - Fri 9am - 5:30pm UPSSenior Administrative Associate Mon - Fri 9am - 5:30pmLOUISVILLE, KYManages the delivery or deployment of contracted services to customers to ensure that SLAs (service level agreements) and KPI (key performance indicators) as defined in the relevant contracts are met or exceeded. Responsible for daily facility activities related to government compliance, inbound receipts, kitting, processing orders, procuring suppliers, managing inventory, staffing, facility inspections, employee engagement, development, safety, security, profitability, etc.
Apex Focus GroupNewAdministrative Assistant Work From Home - Part-Time Focus Group Panelist (Up To $750/Week) Apex Focus GroupAdministrative Assistant Work From Home - Part-Time Focus Group Panelist (Up To $750/Week)Louisville, KY$75–$150 / hourIf you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call centre employee or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income. We need participants on the following topics: Child Related (individuals with children 18 yrs or younger).
SERVPRO of Oldham/Shelby - 11211Administrative Assistant SERVPRO of Oldham/Shelby - 11211Administrative AssistantShelbyville, KYAs an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever.
Interim HealthCareAdministrative Volunteer Interim HealthCareAdministrative VolunteerJeffersonville, INInterim HealthCare Hospice is looking for Administrative Volunteers to help us deliver exceptional care and compassion to our community. Maintain accurate documentation and open communication with the Volunteer Coordinator.
SERVPRO of Bullitt/NelsonAdministrative Assistant SERVPRO of Bullitt/NelsonAdministrative AssistantLouisville, KYAs an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever.
Kentucky Farm Bureau Mutual Insurance CompanyClaim Support Specialist Kentucky Farm Bureau Mutual Insurance CompanyClaim Support SpecialistLouisville, KentuckyConsists of presenting salvage items for bid on the KFB Intranet website, receiving all salvage bid e-mails, monitoring for winning bidder, communicating winning bids to the appropriate parties, receiving salvage proceeds, and entering recovery in the Claim System. Overview: Works as part of the Claims Support Admin team to provide excellent customer service to all internal and external customers, including members, agents, and claim staff with vendor-enhanced claim functions.
Sustainable TalentNewOffice Administrator - Launch Program, Travel, & Timekeeping Support Sustainable TalentOffice Administrator - Launch Program, Travel, & Timekeeping SupportLouisville, KYThe Office Administrator Duties will include but are not limited to - business travel readiness for our workforce, ensuring accurate hourly timekeeping processes are being followed, site coordination for visitors and events, and overall executive management support. We are seeking a highly organized and proactive Office Administrator – Launch Program, Travel, & Timekeeping Support who plays a critical role in supporting our business units through Program Launch.
Alcona Health CenterMedical Support Staff - Float (CNA, CMA, RMA, EMT, or LPN) Alcona Health CenterMedical Support Staff - Float (CNA, CMA, RMA, EMT, or LPN)KYIdentifying scheduling opportunities, determining special needs for patients arriving that clinic day, and identifying patients who need care outside of their scheduled visit and those with missed appointments needing rescheduling. You will maintain the cleanliness and general appearance of work examination and treatment areas, clean, disinfect, sterilize, and maintain equipment and instruments following universal precautions, infection control, and hazardous waste removal practices.
Alcona Health CenterNewSite Support Staff Alcona Health CenterSite Support StaffKYPerform routine medical tasks within the scope of license: Administers individual nursing care, independently and skillfully applying both simple and complex techniques and processes that are specific to the needs of the patient including I.V. catheter insertion, phlebotomy, electrocardiograms, urinalysis, pregnancy testing and laboratory tests, and other testing as directed by the medical provider. Maintain the cleanliness and general appearance of work, examination, and treatment areas; clean, disinfect, sterilize, and maintain equipment and instruments following universal precautions, infection control and hazardous waste removal practices.
Hidden TalentCustomer Service & Office Support Associate Hidden TalentCustomer Service & Office Support AssociateLouisville, KY$21–$25The Door Store & Windows is a trusted Louisville company that has helped homeowners, builders, and contractors find quality doors, windows, and related products for years. This role is ideal for someone who enjoys interacting with people, answering phones, staying organized, and supporting a busy office environment.
Norton HealthcareNewClinical Research Assistant, Clinical Support Operations, Leatherman Spine Research Days 8a-430p Norton HealthcareClinical Research Assistant, Clinical Support Operations, Leatherman Spine Research Days 8a-430pLouisville, KentuckyAdditionally, the CRA is responsible to maintain research medical equipment; accurately maintain logs; perform protocol-related tasks as assigned (within scope of practice); inventory, store, order and maintain study-related equipment/ supplies. Certified Clinical Data Manager OR Certified Clinical Research Associate OR Certified Clinical Research Coordinator OR Certified Clinical Research Professional OR Certified Medical Assistant OR Certified Tumor Registrar.
Baptist HealthNewExecutive Assistant Baptist HealthExecutive AssistantLouisville, KYThe executive assistant ensures proper documentation of various board minutes, leadership meetings, accreditation related information, and serves as a key resource for tracking hospital contracts and agreements. This key administrative support position coordinates, oversees, and/or performs advanced, diversified and confidential administrative support for the hospital president, administrative board and senior leadership.
Talis Group, Inc.Office Operations & Payroll Manager Talis Group, Inc.Office Operations & Payroll ManagerJeffersonville, Indiana$75,000–$90,000Talis Group’s client is a growing manufacturing company in the Jeffersonville area seeking a highly capable and proactive Office Administrator to become a key leader within the organization. Highlighted Requirements:5+ years of experience in office administration, operations coordination, payroll, or similar administrative leadership role within manufacturing, industrial, or operations-driven environments.
Talis GroupOffice Operations & Payroll Manager Talis GroupOffice Operations & Payroll ManagerJeffersonville, INThe ideal candidate is organized, hands-on, solutions-oriented, and confident taking ownership of office operations while serving as a trusted resource for employees and leadership alike. This is not a traditional administrative role — it is an opportunity for someone who thrives on creating structure, improving processes, supporting employees, and helping drive operational excellence across the business.
Network For Hope (NFH)Human Resources Coordinator Network For Hope (NFH)Human Resources CoordinatorLouisville, KYAt Network for Hope (NFH), the Human Resources (HR) Coordinator provides administrative and operational support to the Human Resources department, with a focus on employee records management, HRIS data integrity, benefit processing, onboarding support, and employee inquiries. Assists with recruitment activities by coordinating candidate interviews, including phone screenings, hiring manager interviews, and peer interviews, while ensuring timely communication with candidates and internal stakeholders.
Improveit Home RemodelingMarket Administrator Improveit Home RemodelingMarket AdministratorLouisville, KYFull timeThis position protects and advances our brand by helping to ensure we provide a 5-star experience through facilitating the on-time and error-free installation of our products and timely, responsive communication with our customers. Ensure all Warranty requests are handled in a thorough and timely manner to the customer’s satisfaction and Departmental SOPs, including managing warranty projects in i360 per appropriate SOP(s).
House Buyers of AmericaExecutive Assistant (Remote) House Buyers of AmericaExecutive Assistant (Remote)Louisville, KYRemote$60,000–$100,000 / yearFounded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
ThriveHR Assistant ThriveHR AssistantJeffersontown, KentuckyAs an HR Assistant, you will play a key support role across both human resources and administrative functions, serving as the first point of contact for employee inquiries and internal communications. Working closely with the HR team and other internal departments, you’ll assist with onboarding, maintain employee records, coordinate meetings and schedules, and provide general administrative support.
Catapult LearningProgram Supervisor, Education Catapult LearningProgram Supervisor, EducationLouisville, Kentucky
Fast Pace HealthPRN - Clinical Tech. (Medical Assistant) Fast Pace HealthPRN - Clinical Tech. (Medical Assistant)Lebanon, KentuckyTemporaryAbility to maintain the overall cleanliness of the office as needed to support the team and clinic environment, which may include, but not be limited to, taking out garbage, organization and cleanliness of desk, patient and office space and assistance with other team members to achieve a strong professional appearance for our employees, patients and visitors. (Medical Assistant) Overview: At Fast Pace Health, Clinical Techs provide clinical and administrative support essential for effective patient care under the direct supervision of a Provider, Nurse Practitioner or Physician Assistant.