EngionixNewAdministrative/Executive Assistant EngionixAdministrative/Executive AssistantTampa, FLTwo to five years of experience as an administrative assistant in a project-based or similar organization, preferably with a Civil/Structural engineering services firm. Overview: The primary responsibility of this position is to assist in completion of all administrative tasks assigned in functional departments throughout the organization as well as on company/client projects.
Legacy Communities IV LLCFull Time Administrative Assistant Legacy Communities IV LLCFull Time Administrative AssistantLargo, FLThe Main function of the Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.
JobotNewProject Administrator JobotProject AdministratorLakeland, FL$50,000–$55,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role works closely with project managers, operations leadership, and accounting teams to ensure projects remain organized, accurate, and moving efficiently.
Gables Search GroupNewSales Administrator Gables Search GroupSales AdministratorClearwater, FL$50,000–$56,000Key Responsibilities:Administrative Sales & Customer Support Prepare quotes and process customer orders from start to finish Pack and ship orders accurately and on time Provide customer support, including warranty follow-up and issue resolution Conduct proactive follow-ups with customers on quotes, open sales, and tradeshow leadsTrade Show & Field Support Coordinate and participate in trade show setup and on-site support (Occasionaltravel required)Office & Administrative Support Maintain product flyers and other product sheets Handle general office tasks including filing and tax-exempt form processing Assist with shopping cart management and inventory countsResearch & Market Support General market research Monitor and report on anti-counterfeit activity on eBay and Amazon Assist with social media content and engagementWhat We're Looking For: 3+ years of experience in sales support, operations, or administrative roles Strong organizational and multitasking skills with attention to detail Excellent written and verbal communication skills High degree of accuracy and precision in all work Proficiency in Microsoft Office; databases or e-commerce platform experience a plus Willingness to travel for trade shows and field events Self-starter who can manage competing priorities independently Associate or bachelor’s degree (or equivalent) Must be a U.S. Person due to ITAR requirements. Sales AdministratorWe are looking for an organized, energetic, and customer-focused SalesAdministration to support our sales team and defense business operations.
ClareMedica Health Partners LLCNewMedical Assistant I ClareMedica Health Partners LLCMedical Assistant ILargo, FLPreparing the patient for the examination includes but is not limited to taking vital signs, history, drawing blood per PCP orders, authorizing prescription refills, managing inventory of medical supplies and equipment, keeping the clinical areas of the office clean and safe for patients, and provides health education for patients under the provider’s direction. • Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook, and Excel plus a variety of other word-processing, spreadsheet, database, e-mail, and presentation software.
Allied American USANewClaims Administrative Associate Allied American USAClaims Administrative AssociateTampa, FL$50,000–$55,000 / yearFull timeThe applicant must have expertise working with administrative systems including Microsoft Word, Excel, and Outlook; Adobe Pro or comparable PDF editing software; and detailed database entry experience. Responsibilities include data entry for new claims, calls/customer service support, payment processing, preparing letters, routine correspondence, and reporting.
STINewAdministrative Support STIAdministrative SupportTampa, FLAssists visitors, HART employees, and the public with general questions; responds to inquiries from associates, and visitors, and refers, when necessary, to the appropriate person, official, or department head. • Schedules and coordinates business travelarrangements for the departmental staff members; reviews, assists and preparestravel expense reports and submits to the Finance Department for reimbursement.
Brown Insurance ServicesReceptionist / Administrative Support Brown Insurance ServicesReceptionist / Administrative SupportSeminole, FLFull timeCheck out our website to see more about the agency, and feel free to read our agency reviews from our amazing community of clients. If you’re ready to be the welcoming face of our agency and provide vital support to our growing team, this role is for you.
Cal-Am Properties IncProperty Administrative Assistant #114 Cal-Am Properties IncProperty Administrative Assistant #114Tampa, FLDuties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities. Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States.
TAMPA BRASS & ALUMINUMNewAdministrative Assistant TAMPA BRASS & ALUMINUMAdministrative AssistantTampa, FLThis role is responsible for providing administrative support to management and staff, ensuring efficient office procedures, and assisting with communication, documentation, and scheduling tasks. Tampa Brass and Aluminum Corp is seeking a reliable and organized Administrative Assistant to support daily office operations.
Arizona College of NursingNewAdministrative Assistant-Campus Operations Arizona College of NursingAdministrative Assistant-Campus OperationsTampa, FloridaProvides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software. Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies.
Aspen Careers, LLCLegal Administrative Assistant - Trust & Estates Aspen Careers, LLCLegal Administrative Assistant - Trust & EstatesTampa, FLThis opportunity is ideal for a detail-oriented legal professional with experience supporting trust & estate litigation and corporate real estate attorneys in a fast-paced law firm environment. The firm is seeking a highly organized, team-oriented professional who thrives in a collaborative setting and takes pride in providing exceptional administrative and client support.
Monster EnergyNewAdministrative Assistant Monster EnergyAdministrative AssistantLakeland, FL$21–$25 / hourRepresentthe team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers.
PalAmerican SecurityNewAdministrative Assistant PalAmerican SecurityAdministrative AssistantSt. Petersburg, FL$17.50–$17.50At PalAmerican Security Security, our CARE Culture is the cornerstone of our people-first approach and is embodied in every interaction: Curious – We embrace continuous learning and encourage team members to seek opportunities for growth and innovation. With our depth of knowledge, our focus on innovation and our never-ending desire for self-improvement, PalAmerican is your best choice when looking for a dedicated security partner committed to exceeding your highest expectations.
Synerfac Technical StaffingAdministrative Assistant / Technical Report Editor (Tampa, FL) Synerfac Technical StaffingAdministrative Assistant / Technical Report Editor (Tampa, FL)Tampa, FLSummary: A highly reputable engineering consultant firm is seeking an Administrative Assistant / Technical Report Editor to join their team in Tampa. The ideal candidate thrives in a fast-paced, professional environment and takes pride in producing polished, accurate work that directly supports the firm's engineering deliverables.
Enterprise HoldingsNewAdministrative Assistant - Tampa International Airport Enterprise HoldingsAdministrative Assistant - Tampa International AirportTampa, FLLouis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $39 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.
Dunkin'NewAdministrative Assistant Dunkin'Administrative AssistantClearwater, FLOur Facility Administrators are the organizational backbone of the operation - supporting our management team, keeping our people processes on track, and making sure the facility has everything it needs to run smoothly. Donuts Stop Believin' manufactures fresh donuts for 170+ Dunkin' locations across the Tampa area every night.
Innovativ Pharma, Inc.Administrative Assistant Innovativ Pharma, Inc.Administrative AssistantLakeland, FLAs leaders in providing ancillary products to the healthcare market, we continuously strive to support healthcare professionals and foot the resilience of patients who depend on our cutting-edge solutions. We invite you to join us as we continue to pioneer new markets and develop targeted medicines that help millions of individuals.
Aspen Careers, LLCNewLegal Administrative Assistant Trust Estates Aspen Careers, LLCLegal Administrative Assistant Trust EstatesTampa, FLThis opportunity is ideal for a detail-oriented legal professional with experience supporting trust & estate litigation and corporate real estate attorneys in a fast-paced law firm environment. The firm is seeking a highly organized, team-oriented professional who thrives in a collaborative setting and takes pride in providing exceptional administrative and client support.
The Catholic Diocese of St. PetersburgAdministrative Assistant to the Principal - Nativity Catholic School The Catholic Diocese of St. PetersburgAdministrative Assistant to the Principal - Nativity Catholic SchoolBrandon, FLThe Administrative Assistant to the Principal provides high-level executive and operational support to ensure the efficient, professional, and compliant functioning of the school’s administrative office. The individual employed in this capacity reports directly to the Principal and works closely with the administration, faculty, school staff, parish staff, families, and diocesan representatives.
University of South FloridaAdministrative Specialist University of South FloridaAdministrative SpecialistTampa, FLUSF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining P-Card information as required.
Coignfra Co DBA Emede ElectricAdministrative Assistant – Bilingual (English/Spanish) Coignfra Co DBA Emede ElectricAdministrative Assistant – Bilingual (English/Spanish)St. Petersburg, FLThis role is essential to maintaining smooth office functions and requires strong attention to detail, professionalism, and the ability to multitask. Minimum 2 years of experience in an administrative, accounting, or office support role (3+ years preferred).
CEI ServicesNewAdministrative Assistant CEI ServicesAdministrative AssistantTAMPA, FloridaFounded in 1987, MasTec Civil (formerly known as Condotte America), a MasTec Company, is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. Overview: The Administrative Assistant provides administrative support to on-site project management and staff, including administrative functions, accounting reporting and serve as a liaison for employees.
Dunkin' Brands Group IncAdministrative Assistant Dunkin' Brands Group IncAdministrative AssistantClearwater, FLDunkin is a market leader in the hot regular/decaf/flavored coffee, iced regular/decaf/flavored coffee, donut, bagel and muffin categories. Company Introduction: Founded in 1950, Dunkin is Americas favorite all-day, everyday stop for coffee and baked goods.
Florida Southern CollegeNewAdministrative Assistant Florida Southern CollegeAdministrative AssistantLakeland, FLConsistently ranked among the top regional institutions in the South by U.S. News & World Report and recognized by The Princeton Review, Florida Southern equips students to lead lives of positive and consequential impact through dynamic, engaged learning in its iconic setting and beyond. As the oldest private college in Florida, Florida Southern College is a nationally recognized liberal arts institution located in Lakeland, enrolling approximately 3,500 students across more than 70 undergraduate and graduate programs.
Dewberry Engineers IncorporatedNewAdministrative Assistant Dewberry Engineers IncorporatedAdministrative AssistantLakeland, FLOnly recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. Manage travel for Business Unit Manager and senior managers, including submitting and tracking expense reimbursement.
Universal Engineering SciencesNewAdministrative Assistant I Universal Engineering SciencesAdministrative Assistant ITampa, FLWho We Are: At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department.
TandymAdministrative Assistant - Alternatives Investments TandymAdministrative Assistant - Alternatives InvestmentsSaint Petersburg, Florida$35–$38 / hourA financial services firm in Florida is seeking an temporary Administrative Assistant in Saint Petersburg to provide organized, responsive support to a Private Markets Investment team. Advanced PowerPoint skills with a sharp eye for formatting and visual clarity.
LifeSouth Community Blood CentersDistrict Administrative Assistant LifeSouth Community Blood CentersDistrict Administrative AssistantBrooksville, FL$15–$16.50 / hourTo provide a safe blood supply that meets or exceeds the needs in each community we serve and to provide a variety of services in support of ongoing and emerging blood and transfusion related activities. With more than 45 donor centers, 55 bloodmobiles and 2,000 blood drives a month, our LifeSouth team is dedicated to making sure the blood is there when you or your family is in need.
MasTec CivilNewAdministrative Assistant MasTec CivilAdministrative AssistantTAMPA, FloridaFounded in 1987, MasTec Civil (formerly known as Condotte America), a MasTec Company, is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. Overview: The Administrative Assistant provides administrative support to on-site project management and staff, including administrative functions, accounting reporting and serve as a liaison for employees.
Triage-PartnersAdministrative Assistant Triage-PartnersAdministrative AssistantTampa, FLFull timeWith an unwavering focus on customer successand a team of talented professionals who drive our success, we deliver a full range of services including fiber and cable installation, telecom construction, engineering design, and integrated supply chain software solutions. Serving as a key resource for leadership and corporate staff, the Administrative Assistant ensures office logistics and administrative functions are managed efficiently and professionally.
Ultimate Staffing ServicesAdministrative Assistant (Onsite up to $22/hour) Ultimate Staffing ServicesAdministrative Assistant (Onsite up to $22/hour)Clearwater, Florida$19–$22 / hourThis role is critical in ensuring smooth operations across order processing & tracking, customer & vendor management, and shipping assistance. We are seeking a highly organized and detail-oriented Administrative Assistant to join our client's team during their busy season this summer.
JPMorgan Chase Bank, N.A.Executive Administrative Assistant JPMorgan Chase Bank, N.A.Executive Administrative AssistantTampa, FLFull timeProvide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service . Demonstrate your proven track record supporting business leaders in a fast-paced environment, developing strong partnerships, delivering exceptional administrative execution and consistently finding new ways to promote the efficiency of those you support.
MasTec IncNewAdministrative Assistant MasTec IncAdministrative AssistantTAMPA, FloridaFounded in 1987, MasTec Civil (formerly known as Condotte America), a MasTec Company, is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. Overview: The Administrative Assistant provides administrative support to on-site project management and staff, including administrative functions, accounting reporting and serve as a liaison for employees.
Cross Environmental Services Inc.Administrative Assistant - bilingual (Spanish/English) Cross Environmental Services Inc.Administrative Assistant - bilingual (Spanish/English)Zephyrhills, FLThe ideal candidate will have strong communication and organizational skills, as well as the ability to work independently and efficiently in a fast-paced environment. At Cross Environmental Services Inc., we are looking for a detail-oriented and organized Administrative Assistant to join our team.
Ultimate Staffing ServicesAdministrative Assistant Clerk Ultimate Staffing ServicesAdministrative Assistant ClerkClearwater, Florida$19–$23 / hourPosition Overview: Ultimate Staffing Services is actively seeking an experienced Administrative Assistant Clerk to join our client's amazing team in Tampa Bay. This role is pivotal in ensuring smooth office operations by handling various administrative tasks efficiently and professionally.
Shriners Children'sSenior Administrative Assistant, Executive Office (Temp to Perm) Shriners Children'sSenior Administrative Assistant, Executive Office (Temp to Perm)Tampa, FloridaThe ideal candidate will demonstrate exceptional organizational, communication, multitasking, and problem-solving abilities, maintain professionalism in a fast-paced environment, and proactively support the overall effectiveness and daily operations of the department in the Executive Vice President’s office. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected.
One Path Career PartnersAdministrative Assistant One Path Career PartnersAdministrative AssistantTemple Terrace, FLTo be considered for this position, you'll have a high school diploma and a minimum of 2 years of experience in administrative knowledge required. In this full time, contract opportunity, you’ll perform various administrative and clerical support for specific functions or management within a department.
DRMPAdministrative Assistant DRMPAdministrative AssistantTampa, FloridaThe role of the Administrative Assistant is to provide confidential administrative assistance and support to Vice Presidents and Division Leaders. Requires a high school diploma or its equivalent with at least 5 years of experience in the field or in a related area.
HinesAdministrative Assistant HinesAdministrative AssistantTampa, FloridaOur diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward.
Road & Rail ServicesTrack Worker/ Administrative Assistant Road & Rail ServicesTrack Worker/ Administrative AssistantMulberry, FLOther days may involve spending time outdoors around active rail operations, assisting with field documentation, supporting crews, conducting site visits, or helping keep projects organized and moving forward. Responsibilities include processing payroll, assisting with onboarding and new hire paperwork, maintaining employee records, performing data entry, preparing reports, and helping ensure compliance documentation is accurate and up to date.
Florida Neurovascular InstituteNewMedical Administrative Assistant Florida Neurovascular InstituteMedical Administrative AssistantTampa, FLThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.
Chadwell SupplyNewAdministrative Assistant Chadwell SupplyAdministrative AssistantTampa, FLFull timeThis role focuses on executing administrative tasks, maintaining accurate records, supporting scheduling and logistics, and ensuring timely preparation of materials and communication. The Admin supports the Coordinator and Director to ensure smooth execution of training events, customer support functions, and back-office tas.
FirstService ResidentialNewAdministrative Assistant FirstService ResidentialAdministrative AssistantSaint Petersburg, FLFull timeRequesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
American Technology ConsultingAdministrative assistant American Technology ConsultingAdministrative assistantTampa, FLSchedules and coordinates business travel arrangements for the departmental staff members; reviews, assists and prepares travel expense reports and submits to the Finance Department for reimbursement. Administrative Assistant Support: * Provides administrative support to department associates located at the Ybor City location facility when needed.
Equity Lifestyle Properties IncLegal Administrative Assistant Equity Lifestyle Properties IncLegal Administrative Assistanttampa, FLWhat you'll do: The Legal Administrative Assistant supports the legal team with respect to the day-to-day clerical, administrative and operational functions of the office. We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.
Monk Law Group, PLLCLegal Administrative Assistant Monk Law Group, PLLCLegal Administrative AssistantLakeland, FLFull timeThe Legal Administrative Assistant serves a supporting role to the Managing Attorney and Office Manager with day-to-day office support, and is primarily responsible for managing email correspondence to and from the firm. Able to work in-person at our Lakeland office (with the possibility of some remote/hybrid work); Strong organizational skills; Willingness to learn basic legal drafting etiquette; Self-discipline; and, Critical and independent thinking.
Express Employment Professionals DefunctNewPart Time Administrative Assistant Express Employment Professionals DefunctPart Time Administrative AssistantTampa, FLAnswer incoming phone calls (bilingual in English and Spanish is a plus, but not required). Have a basic understanding of Accounts Receivable and Accounts Payable (preferred but not required).
SteadfastJr. Dispatcher Administrative Assistant SteadfastJr. Dispatcher Administrative AssistantSan Antonio, FLUplifting Air amp; Services is looking for a Junior Dispatcher amp; Administrative Assistant to join our growing team. If you enjoy problem solving, working with a team, and want to build a career in office administration or operations, this role is a great place to start.
QXONewProduction Administrative Batching Assistant QXOProduction Administrative Batching AssistantGibsonton, Florida