Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor; Receive, process, and distribute mail; Process incoming checks for multiple departments, including document scanning; Monitor and provide phone reception services; Manage the organization's email address and Outlook mailing lists; Respond to routine staff and stakeholder questions and provide information about established processes, systems, resources, and Business Unit activities; Financial responsibility includes purchasing, processing invoices and reimbursements, negotiating and contracting with vendors, preparing and submitting expense reports, and participating in budget preparation; Assist with administrative/project support for other teams as needed and as capacity exists; Maintain office systems, equipment, and vendor relationships including multi-function printer, Sonitrol security system and appliances; Serve as the primary liaison with the building landlord to address facility, parking, and vehicle issues, as well as communicate landlord notices to staff; Collaborate with staff, volunteers, vendors, and internal and external partners to foster productive, high-trust working relationships; Coordinate special events, including managing schedules, drafting communications, curating participant lists, overseeing logistics, and ensuring technology readiness; Provide reception support during office events and meetings; Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; Demonstrate sensitivity in handling confidential information; Support local vehicle fleet operations, including maintaining state registrations, insurance cards, and related documentation; Support laptop distribution for new staff and replacement devices; Serve as the primary Notary Public supporting the Charlottesville office; and. The position supports business unit priorities by coordinating operational processes, tracking deliverables, facilitating communication among stakeholders, and helping ensure operational activities are completed effectively and on schedule.