Administrative Assistant Brookfield Residential Properties ULCAdministrative AssistantChicago, IL$24–$31.25 / hourPrepare and revise leases, lease-related documents (i.e., amendments, extension agreements, termination agreements, letter agreements), and other documents at the direction of attorneys and paralegals. Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States.
Senior Administrative Assistant JPMorgan Chase & CoSenior Administrative AssistantChicago, ILAs a Senior Administrative Assistant in Consumer & Community Banking - Home Lending, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products.
Education Department Administrative Assistant North Central CollegeEducation Department Administrative AssistantNaperville, ILYes Posting Number ST001071 Position Title Education Department Administrative Assistant Department Education Division Academic Affairs Supervisor Sarah Swanson Supervisor Title Career Placement Specialist Description of Job Duties. Assist Education faculty and staff with projects utilizing Microsoft Office including mail merges, brochures, name tags, Excel, etc.
NewReal Estate Legal Administrative Assistant Mack & AssociatesReal Estate Legal Administrative AssistantChicago, IL$70,000–$93,000 / weekAs a key member of our team, you'll support attorneys who handle real estate and loan financing transactions, helping keep everything running smoothly from start to finish. - $93,000.00/yrA well-established Law firm in Chicago is excited to welcome a full-time Legal Administrative Assistant to our Real Estate team in Chicago.
Administrative Assistant ZekelmanAdministrative AssistantRochelle, IllinoisAs an Administrative Assistant at Zekelman Industries , you will play a key role in supporting facility leadership by ensuring efficient office operations, coordinating administrative activities, and providing exceptional service to employees, visitors, and business partners. You will collaborate with the Plant Manager, Human Resources, leadership teams, vendors, and employees while serving as a central point of contact for office administration, travel coordination, employee communications, and facility support.
Administrative Assistant/Accounting Clerk TITLE SERVICES MIDWEST LLCAdministrative Assistant/Accounting ClerkWHEATON, ILThis role requires strong attention to detail, proficiency with accounting software and office tools, and the ability to manage multiple tasks efficiently in a small-team environment. The Administrative Assistant/Accounting Clerk position supports both financial and administrative functions within our title insurance agency.
Administrative Assistant (24 Hours Per Week) Vitae Health SystemsAdministrative Assistant (24 Hours Per Week)Park Ridge, ILOur clinicians provide integrated services across internal medicine, psychiatry, psychotherapy, and podiatry working closely with facility leadership and a collaborative, multidisciplinary team to address complex medical and behavioral health needs. Today, Vitae supports more than 300 facilities across the Midwest and East Coast, offering providers the opportunity to practice in a team-based environment while making a meaningful impact on an often-underserved population.
IT Administrative Assistant O'Hagan MeyerIT Administrative AssistantChicago, IL$24–$31.25 / hourThis position plays a critical role in coordinating IT logistics, equipment lifecycle management, onboarding and offboarding activities, travel planning, legal technology administration, and department documentation across our nationwide law firm. The ideal candidate is proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining exceptional organizational skills and attention to detail.
Administrative Assistant The Brock GroupAdministrative AssistantILThe Administrative Assistant is responsible for performing a wide range of administrative and office support activities to support leadership in facilitating the efficient operation of the organization. The Brock Group provides specialty craft and maintenance services to key industries across North America.
Sr Administrative Assistant Northern TrustSr Administrative AssistantChicago, ILFull timeNorthern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With the diversity of their investments, they often take a broad range of products and services from Northern Trust including asset servicing (custody), fiduciary, fund administration, investment management and banking/credit.
Senior Administrative Assistant International Marketing Oncology AbbVie IncSenior Administrative Assistant International Marketing OncologyMettawa, ILApplicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role atthe time of this posting based on the job grade for this position. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.
Administrative Assistant a Lifetime of SmilesAdministrative AssistantLasalle, ILThis role is ideal for someone who is confident communicating with patients, comfortable discussing scheduling and financial arrangements, and able to maintain a calm, polished presence in a fast-paced healthcare environment. • Previous experience in a dental office, medical office, or healthcare administrative role strongly preferred.
Administrative Assistant ANGELA ROUDEZ INSURANCE AGENCY INCAdministrative AssistantChicago, ILThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
Administrative Assistant, Automotive DSV ASAdministrative Assistant, AutomotiveIL$20.75–$27.75 / hourCandidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone and email, and assisting with any duties needed around the office. While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel or crouch; talk or hear.
Administrative Assistant-Sales Equity Lifestyle Properties IncAdministrative Assistant-SalesElgin, IL$17–$18 / hourMonitoring and recording daily customer traffic utilizing company designated tracking tools and sending "Thank You" notes to all potential customers along with continued follow up. Maintaining and regularly monitoring the company's internal inventory software program to ensure all available and sold homes in the community are accurate.
Agronomy Administrative Assistant - M&M Service Company - Girard, IL Growmark IncAgronomy Administrative Assistant - M&M Service Company - Girard, ILIL$17–$22 / hourWe offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions, fumes or airborne particles, toxic or caustic chemicals and extreme heat.
Service Administrative Assistant DemantService Administrative AssistantArlington Heights, IllinoisThe Service Administrative Assistant is responsible for managing installed equipment repairs and calibrations and plays a crucial role in fostering effective communication with both internal and external stakeholders, delivering top-notch customer service, and providing invaluable support to e3 Customers, the e3 Sales Team, and their e3 Service colleagues. With over 30 offices strategically located nationwide and staffed with teams of highly experienced hearing and balance instrument experts, we bring local expertise that is unmatched by any others in the field of audiological instrumentation.
Administrative Assistant Flourish ResearchAdministrative AssistantChicago, Illinois$20–$23 / hourESSENTIAL JOB FUNCTIONS: A. Communicate in an effective, appropriate and courteous manner during all interactions with sponsors, physicians, physicians' office personnel, patients, CTT employees, CTT contract personnel, as well as any other person(s) when carrying out tasks/responsibilities. E. Maintain written records of all incoming phone calls from subjects, sponsors/contract research organizations (CROs) and other study-related communications, as needed to ensure clear and efficient communication to target recipients.
Administrative Assistant Manatt Phelps & PhillipsAdministrative AssistantChicago, IllinoisWith eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph.
12 Month Office Administrative Assistant Illinois Association of School Administrators12 Month Office Administrative AssistantBloomingdale, IL$40,000–$45,000 / yearBloomingdale, IL 60108 Phone (630) 893-9590 Fax (630) 893-1818 IASA Region Du Page County DuPage Employment Type Full-time permanent Job Category Clerical Grade Level Elementary. https://www.applitrack.com/NDEP/onlineapp/jobpostings/view.asp?choosedistrict=true&applitrackclient=162&category=Secretarial%2FClerical .
Administrative Assistant 1, Office of Financial Aid Lewis UniversityAdministrative Assistant 1, Office of Financial AidRomeoville, ILResponsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the Universitys Mission and Catholic and Lasallian higher education. Under minimal supervision of the Assistant Director of Financial Aid Services, the Administrative Assistant shall coordinate and perform responsible clerical duties for the Financial Aid Office.
Administrative Assistant for Purchasing and Facilities @ District Illinois Association of School AdministratorsAdministrative Assistant for Purchasing and Facilities @ DistrictMoline, ILMoline, IL 61265 Phone (309) 743-1600 Fax (309) 743-8143 IASA Region Blackhawk County RockIsland Employment Type Full-time permanent Job Category Clerical Grade Level Unit District. Maintains AIA contract documents; organizes and maintains construction project files; reviews AIA pay applications for completeness and accuracy; and assists with contract administration throughout the duration of construction projects.
Administrative Assistant Qureos IncAdministrative AssistantNaperville$25.67–$36.78 / hourWe build intelligent solutions using Agentic AI, Generative AI, IDP, RPA, and Big Data to solve real-world business problems, backed by our deep expertise in ERP and BI. The ideal candidate will be a cornerstone of our daily operations, providing essential support to our team and ensuring the smooth and efficient running of our office.
NewExecutive Administrative Assistant MedlineExecutive Administrative AssistantNorthfield, IL$35.50–$51.50 / hourIntermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
LPN PACSLPNAnchor, ILDevelop and maintain a good working rapport with inter-departmental personnel, as well as other departments within the facility to ensure that nursing services and activities can be adequately maintained to meet the needs of the residents. Assist the Director and/or Infection Control Coordinator in identifying, evaluating, and classifying routine and job-related functions to ensure that tasks in which there is potential exposure to blood/body fluids are properly identified and recorded.
Executive Administrative Assistant Amrize LtdExecutive Administrative AssistantChicago, ILS/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes is essential to this position. Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed.
Executive Administrative Assistant Medline Industries LPExecutive Administrative AssistantNorthfield, IL$35.50–$51.50 / hourIntermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
LPN PACS Group IncLPNILDevelop and maintain a good working rapport with inter-departmental personnel, as well as other departments within the facility to ensure that nursing services and activities can be adequately maintained to meet the needs of the residents. Assist the Director and/or Infection Control Coordinator in identifying, evaluating, and classifying routine and job-related functions to ensure that tasks in which there is potential exposure to blood/body fluids are properly identified and recorded.
LVN/LPN PACS Group IncLVN/LPNILDevelop and maintain a good working rapport with inter-departmental personnel, as well as other departments within the facility to ensure that nursing services and activities can be adequately maintained to meet the needs of the residents. Assist the Director and/or Infection Control Coordinator in identifying, evaluating, and classifying routine and job-related functions to ensure that tasks in which there is potential exposure to blood/body fluids are properly identified and recorded.
Recreation Programs Administrative Assistant, Part-time IMRF (Pension) (45966) Park District of Park RidgeRecreation Programs Administrative Assistant, Part-time IMRF (Pension) (45966)Park Ridge, ILBenefits: Our employees enjoy a multitude of facility benefits valued up to $6,000 such as: Memberships at our Fitness Center, Ice Arena and Activity Center (for Active Adults 55+). Intermediate level written and verbal communication in the English language is required as well as intermediate skills in Microsoft Word, Excel and Outlook.
Senior Administrative Assistant (Legal) Wells Fargo & CoSenior Administrative Assistant (Legal)Chicago, IL$31.73–$48.08 / hourThey are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. Document Preparation - Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, print/copy/scan, and utilize Netdocs as the document management system of record to create/maintain business value documents.
Administrative Assistant - Sioux Falls, SD Home Office CareersAdministrative Assistant - Sioux Falls, SDRock Island, IllinoisSupports office operations related to organization and communication such as preparing documents, distributing incoming work, filing documents, scheduling meetings, greeting visitors, answering incoming communications, updating social media tools, and marketing to existing clients. Assists in the recruiting and onboarding process for financial representatives as directed, this may include prescreening candidates, scheduling interviews, recruiting candidates, and making career fair arrangements.
Administrative Assistant School of the Art Institute of ChicagoAdministrative AssistantChicago, ILLocated in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago Museum, on-campus galleries and state-of-the-art facilities. SAIC's undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world-as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O'Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.
Administrative Assistant for an Orthodontic Office All Smiles OrthododonticsAdministrative Assistant for an Orthodontic OfficeFrankfort, ILThis role offers the opportunity to work in a fast-paced and rewarding environment, supporting our orthodontic office in providing top-notch care to our patients. Our team is dedicated to creating a positive and welcoming environment for both our patients and employees, making All Smiles a great place to work.
Administrative Assistant (Brokerage Administrator) Marcus & Millichap IncAdministrative Assistant (Brokerage Administrator)Oak Brook, IL$25–$26 / hourThis role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate.
Compliance Administrative Assistant - US Remote Motorola Solutions IncCompliance Administrative Assistant - US RemoteILRemoteInbox & Queue Management: Daily monitoring and routing of specialized streams (including Salesforce cases, chat platforms, and flash alerts) to identify operational risks, complaints, or resource requests. Insurance & Vendor Accountability: Notify vendors to engage insurance providers, independently open claims when vendors delay, track claim progression, and secure indemnification once claims adjusters are assigned.
NewBuilding Administrative Assistant/Secretary Will County School District 92Building Administrative Assistant/SecretarySpringfield, ILQualificationsHigh School DiplomaPhone SkillsAbility to Courteously Greet the PublicProficient in Typing and Word Processing SkillsKnowledge of General Office ProceduresAbility to use ComputerPrevious experience as a SecretaryReports ToBuilding PrincipalJob GoalTo assist the Principal in the daily administration of the school. Building Administrative Assistant/Secretary JobID: 755Date Posted: 6/18/2026Location: Oak Prairie Junior High SchoolDate Available: 07/27/2026Closing Date: When FilledPosition Details12 month, full-time position, 7.5 hours per day (plus 30-minute unpaid lunch).
NewLegal Administrative Assistant Court & Case Support City of Bloomington IllinoisLegal Administrative Assistant Court & Case SupportBloomington, IL$55,987–$75,582 / yearThe City of Bloomington Illinois is seeking an Administrative Assistant who provides confidential and complex services to support the Department Head. Key responsibilities include screening calls, maintaining filing systems, and assisting attorneys with document preparation.
NewLegal Administrative Assistant - Litigation UB GreensfelderLegal Administrative Assistant - LitigationChicago, ILEstablished in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super‑regional powerhouse firm in the Midwest and in top‑tier business centers. Renowned for its best‑in‑class client service and litigation excellence, UBG was named 2025 Ohio and Missouri Firm of the Year by Benchmark Litigation and consistently earns top‑tier accolades from Chambers and Partners.
NewLitigation Legal Administrative Assistant Hybrid (In-Office) UB GreensfelderLitigation Legal Administrative Assistant Hybrid (In-Office)Chicago, ILThe role emphasizes teamwork, strong communication, and accurate document handling in an in-office environment with potential hybrid work after onboarding. UB Greensfelder is seeking a full-time Legal Administrative Assistant for our Chicago office.
Litigation Legal Administrative Assistant- 3606871 AMS StaffingLitigation Legal Administrative Assistant- 3606871Chicago, IllinoisPerform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
Loan Administrative Assistant Lakeside BankLoan Administrative AssistantChicago, IllinoisMaintain delinquency reports on all loans within the Branch loan portfolio; contact borrowers regarding late payments and notify the Lending Officer of any significant delinquency or collection issues. Summary: Provide clerical and administrative support to Executive and Branch Lending Officers by performing a variety of routine and complex assignments as follows: ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative Assistant Brookfield Residential PropertiesAdministrative AssistantChicago, IL$24–$31.25 / hourPrepare and revise leases, lease-related documents (i.e., amendments, extension agreements, termination agreements, letter agreements), and other documents at the direction of attorneys and paralegals. Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States.
NewAdministrative Assistant, Leasing Brookfield Residential PropertiesAdministrative Assistant, LeasingChicago, IL$26.44–$36.05 / yearSupport daily business activity of the Leasing team, including general office work, booking travel, preparing expense reports, and sorting and distributing mail. Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States.
NewAdministrative Tech CDH Outpatient Infusion and Procedure Center Full-time Days Northwestern Memorial HealthCareAdministrative Tech CDH Outpatient Infusion and Procedure Center Full-time DaysWinfield, ILProvides basic patient care to non-critically ill patients and assists in maintenance of a safe and clean environment under the direction and supervision of the Registered Nurse in charge of the team and/or unit, reinforces teaching previously taught by RN. Assists with patient admission, orients patient and family to the room, assists patients with ambulation/positioning, prepares patients for discharge/transfer, and transports patients as needed.
Admin Assistant Liquid Environmental SolutionsAdmin AssistantChicago, IL$20–$29 / hourThis role is ideal for someone who is highly organized, detail-oriented, customer-focused, and comfortable supporting daily office operations, service documentation, billing, scheduling support, customer communication, and administrative follow-through in a busy service-based environment. Use company systems, portals, CRM tools, and field-service software as required to support work orders, customer accounts, scheduling, billing, and service documentation.
Administrative Assistant University of ChicagoAdministrative AssistantIL$60,000–$90,000 / yearWe offer specialized care for patients with difficult-to-treat conditions, such as celiac disease, inflammatory bowel disease, intestinal failure, complex liver disorders, eosinophilic esophagitis, and acid peptic disease. Provide administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects within the assigned section(s).
Administrative Assistant, Pediatrics University of ChicagoAdministrative Assistant, PediatricsChicago, IL$60,000–$90,000 / yearProvides administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects within the assigned section(s). Proficiency in interacting comfortably with a wide range of professionals, from physicians and nurses to senior executives, faculty, and staff, fostering familiarity and a sense of comfort in a diverse academic healthcare environment.
NewLegal Administrative Assistant Miller JohnsonLegal Administrative AssistantChicago, IL$28–$50 / hourEducation and ExperienceHigh school diploma or equivalent requiredMinimum of 2 years administrative experience supporting multiple timekeepers (attorneys or paralegals), or practice group/firm operations requiredProficiency in Microsoft Office Suites (including Outlook, Word, and Excel) requiredProficiency in NetDocs or other document management systems requiredProficiency with Literia NTD or other automated document formatting systems preferredProficiency with LMS accounting software for time entry and billing preferredSkills, Knowledge, and other CompetenciesDemonstrates personal responsibility for managing workflows, meeting deadlines, and ensuring matters move forward accurately and efficiently. Our culture is anchored in our Core Values and how we work together:Who We AreIntegrity and Candor – We speak the truthDown to Earth – We stay humble and realGrit – We push through and get it doneCommitted to Excellence – We raise the barCommitted to Impact – We lift others upHow We WorkEntrepreneurial Mindset – We think like ownersDown to Business – We move fast and stay practicalRooted and Invested – We build lasting trustThe expected salary range for this position is $28-$50 per hour and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's practice group.
Administrative Assistant Bookkeeper Lee Hecht HarrisonAdministrative Assistant BookkeeperOakbrook Terrace, IL$55,000–$57,000 / yearAvailable paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Manage day-to-day accounts payable activities, including invoice review, coding, approval tracking, and payment processing.