1,144 Results for

Facilities Management Jobs in Charlestown, MA

Jobs

Administrative Assistant - 100% onsite NYU Langone Health

New York, NY

$53,294.22–$65,000
Full time

The Department of Psychiatry is seeking a full-time Administrative Assistant to support the Vice Chair for Research and provide back up support to the Chair with a variety of administrative support duties including but not limited to answering phones, scheduling meetings, greeting visitors, distributing mail, and ordering supplies. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people.

30+ days ago

Administrative Coordinator Third Year Touro University New York

New York, New York

Full time

Collaborate with the Assistant Grades Coordinator to ensure students are registered for the appropriate course for each semester and that all changes in schedules are noted and processed by Registrar if courses differ from the originally registered ones. Provide the Clinical Affiliated Sites with students' schedules and contact information, prior to the start date of the academic year and whenever schedule changes are made, including notifications for additional students or cancellations of rotations.

30+ days ago

Administrative Assistant Hines

New York, New York

$65,000–$75,000 / year

Help coordinated in-house and outside vendor services related to the facilities operations; this includes but is not limited to, janitorial, pest control, lamping, carpentry, and maintenance contractors. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024.

10 days ago

Administrative Assistant / Specialist B8 II - USA Artech LLC

East Hanover, NJ

$40–$43 / hour
Quick Apply

The role provides high-level administrative support to the S&G Therapeutic Area Steering Heads, requiring a highly motivated, organized, and self-directed individual capable of handling sensitive and confidential matters with professionalism and discretion. Follow-up on projects assigned to various managers to ascertain status and assure timely completion.

10 days ago

Administrative Assistant Michael Page

Greenwich, CT

$100,000–$110,000 / year
Quick Apply

Join an incredibly dynamic, trading floor environment supporting senior leadersJoin a global investment firm with fantastic career progression opportunity A successful Administrative Assistant should have: 6+ years of executive support experience, ideally in a trading floor environment. This is a top ranked investment firm headquartered in Greenwich, CT with offices across the country and the world.

5 days ago

Administrative Assistant St. Joseph's University (NY)

Brooklyn, NY

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30+ days ago

Administrative Assistant (Part-Time) CrossCountry Mortgage

Hazlet, NJ

This role serves as a key point of coordination for students, parents, and community stakeholders, supporting coaching activities, event planning, communications, social media management, and customer engagement. CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 9,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico.

30+ days ago

Real Estate & Customer Experience Coordinator & Administrative Assistant Prologis Inc

East Rutherford, NJ

$27.30–$38.46 / hour

Key responsibilities include: Support the Market Leader, Real Estate & Customer Experience Managers, and Maintenance Technician with scheduling, communications, meeting coordination, travel arrangements, presentations, expense reports, and other administrative needs. The Real Estate & Customer Experience Coordinator & Administrative Assistant supports the Customer Experience Team and Market Leader for the New Jersey and New York markets, covering approximately 56 million square feet of industrial properties.

19 days ago

Administrative Practice Coordinator Michael Page International

New York, New York

$95,000–$105,000 / year
Full time
Quick Apply

With offices in major financial centers around the world, they provide employees with exposure to sophisticated work in a fast-paced and highly respected environment. A successful Administrative Practice Coordinator should have: Strong organizational and multitasking skills to handle various administrative responsibilities.

30+ days ago

Administrative Assistant (Front Desk & Office Operations) Brennan Center for Justice

New York, NY

$70,000–$80,000 / year

We are seeking a highly organized, proactive Administrative Assistant to provide direct administrative support to the Chief Operating Officer (COO) and contribute to the smooth functioning of our New York headquarters. The Administrative Assistant provides direct administrative support to the Chief Operating Officer (COO), reports to the COO, with a dotted line to the Office of the President.

17 days ago

Administrative Assistant VOLEON

New York City, NY

Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals.

30+ days ago

Executive Administrative Assistant OceanFirst Financial Corp

Red Bank, NJ

Great benefits include: on-site fitness facility at Red Bank and Toms River headquarter offices, employee perks & discount programs, tuition assistance, incentive compensation program, professional development opportunities, and more! Comfortable with and willingness to learn from the Executive Administrative Manager regarding new technologies and developing proficiency in all aspects of the role under the umbrella of efficiency and attention to detail.

30+ days ago

Administrative Assistant Old Greenwich Service Station

Old Greenwich, CT

This role involves a variety of administrative tasks, including auditing videos, filling out scorecards to evaluate GSR performance, completing gas reports, assisting with paperwork, and other related duties. We are a reputable service station seeking an organized, reliable, and detail-oriented Part-Time or Full-Time Administrative Assistant to support our daily operations.

30+ days ago

Operations Coordinator/Administrative Assistant Human Hire

Great Neck, NY

$65,000–$75,000 / year
Quick Apply

Our Healthcare team is comprised of experts in the healthcare space, partnering with organizations ranging from large hospital systems to local specialty practices, leveraging over 50 years of combined industry experience to connect high-quality candidates with exciting, career-building opportunities. Benefits: 100% employer-paid individual health insurance, 2 weeks vacation, 1 week sick/personal time, annual merit/cost-of-living increases, performance-based year-end bonus, retirement plan.

14 days ago

Administrative Practice Coordinator Michael Page

New York, NY

$95,000–$105,000 / year
Quick Apply

5 days ago

Executive Administrative Assistant TSR Consulting

New York, NY

$35–$38 / hour
Full time
Quick Apply

TSR is a trusted staffing and workforce solutions partner with more than 50 years of experience delivery highly qualified talent to support clients' most critical business and technology initiatives. Through a disciplined approach to sourcing, candidate vetting, and delivery, TSR helps organizations scale teams quickly while maintaining quality and reliability.

21 days ago

Logistics Administrative Assistant Laufer Group International

New York, NY

$45,000–$57,500 / year

Strong verbal and written communication skills, including the ability to listen carefully, ask appropriate questions and provide clear information. This is an excellent opportunity for someone interested in beginning a career in freight forwarding, logistics or supply chain management.

30+ days ago

Administrative Assistant Crane Co

West Caldwell, NJ

$31.11–$38.51 / hour

Located in the tight-knit, family-first West Caldwell, NJ., community, our West Caldwell facility supplies industry-leading microwave components and systems for use in space, defense and commercial applications, including GPS III satellites. Under minimal supervision, you will provide critical administrative and coordination support to the Site Leader and partner with multiple functional leaders across manufacturing, supply chain, engineering, sales and marketing, and quality.

30+ days ago

Executive Administrative Assistant - Legal Compliance & Risk Bloomberg LP

New York, NY

$85,000–$125,000 / year

In addition to providing exceptional administrative support to senior leaders, you'll be actively involved in department-wide projects, technology adoption efforts, and internal initiatives that shape the operational culture of the team. We're seeking an Administrative Assistant who brings a blend of organizational excellence, technology fluency, and flexibility to support our Legal, Compliance, and Risk Department in a dynamic and fast-paced environment.

14 days ago

Senior Administrative Coordinator, Office of the President Stone Alliance Group Career Page

New York, NY

$65,000–$80,000 / year

The Senior Administrative Coordinator manages administrative workflows, coordinates meetings and logistics, supports clinical operations processes, and helps maintain a seamless experience for both executive stakeholders and patient families. Coordinate meeting logistics, including catering arrangements and room preparation; prepare daily coffee and lunch for the President; and ensure meetings start and transition on time.

20 days ago

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Facilities Management Jobs in Charlestown, MA

Administrative Assistant - 100% onsite NYU Langone Health

Administrative Coordinator Third Year Touro University New York

Administrative Assistant Hines

Administrative Assistant / Specialist B8 II - USA Artech LLC

Administrative Assistant Michael Page

Administrative Assistant St. Joseph's University (NY)

Administrative Assistant (Part-Time) CrossCountry Mortgage

Real Estate & Customer Experience Coordinator & Administrative Assistant Prologis Inc

Administrative Practice Coordinator Michael Page International

Administrative Assistant (Front Desk & Office Operations) Brennan Center for Justice

Administrative Assistant VOLEON

Executive Administrative Assistant OceanFirst Financial Corp

Administrative Assistant Old Greenwich Service Station

Operations Coordinator/Administrative Assistant Human Hire

Administrative Practice Coordinator Michael Page

Executive Administrative Assistant TSR Consulting

Logistics Administrative Assistant Laufer Group International

Administrative Assistant Crane Co

Executive Administrative Assistant - Legal Compliance & Risk Bloomberg LP

Senior Administrative Coordinator, Office of the President Stone Alliance Group Career Page

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