Office Administration Specialist Staffing Service USAOffice Administration SpecialistLancaster, PAThis role offers a structured work environment with a variety of administrative responsibilities, including payment processing, report generation, file management, and customer support. A growing professional services organization is seeking a detail-oriented Office Administration Specialist to support both client service and operational functions.
Home Office Administrator East Coast FacilitiesHome Office AdministratorAllentown, Pennsylvania$42,000–$55,000 / yearEast Coast Facilities, Inc. (or “ECF”) is a leading provider of self-performed facility maintenance services, delivering high-quality solutions—including snow and ice removal, landscaping, and repair services—to commercial, industrial, and institutional clients across key U.S. markets. Regional coordination — serve as the primary liaison between the ECF Home Office and regional Branch Administrators, coordinating HOF-initiated requests, cross-functional initiatives, policy communications, and company events to ensure consistent information flow and follow-through across all regions.
Private Credit Fund Accounting & Administration, Assistant Vice President State Street CorpPrivate Credit Fund Accounting & Administration, Assistant Vice PresidentPAWe truly believe our employees' diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. IFS, also known as Alternative Investment Solutions is a recognized industry-leading provider of fund accounting, fund administration and risk services to hedge funds and private equity funds.
Private Equity, Fund Accounting & Administration, Assistant Vice President State Street CorpPrivate Equity, Fund Accounting & Administration, Assistant Vice PresidentPA$90,000–$157,500 / yearIFS, also known as Alternative Investment Solutions is a recognized industry-leading provider of fund accounting, fund administration and risk services to Hedge Funds and Private Market Funds. Primarily responsible for the allocation of income to investors, determination of management and incentive fees in accordance with the waterfall provisions, and processing capital events such as capital calls and distributions.
Office Manager/Executive Assistant Cosurac ContractorsOffice Manager/Executive AssistantSkippack, PAGreat opportunity for a detail orientated individual with a minimum of 5+ years’ experience in construction administration, looking to grow with a 55-year-old vertically integrated construction company. Communicate with senior management regarding company initiatives, project performance, and brainstorm fresh strategies to support company growth.
Construction Office Administrator Prudent EngineeringConstruction Office AdministratorKing of Prussia, PA$65,000–$85,000Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services. We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania.
Clinical Administration Coordinator Ocugen IncClinical Administration CoordinatorMalvern, PAThis role serves as a key administrative partner to the CMO and Clinical leadership team by managing schedules, coordinating meetings and travel, supporting departmental operations, preparing materials and communications, and assisting with cross-functional coordination and logistics. The Clinical Administration Coordinator provides high-level administrative and operational support to the Chief Medical Officer and the Clinical organization to ensure efficient day-to-day operations, coordination, communication, and organizational effectiveness across the department.
NewGlobal Procurement Administration Manager The Wenger GroupGlobal Procurement Administration ManagerLancaster, PAAs part of this work, the position monitors recent cost trends of ingredients, including replacement values on bag and bulk commodities, and helps compile data to support the weekly price setting process, including ensuring that the new prices are accurately reflected in the system. The Administration Manager is responsible for managing and developing a team of administrators whose goal is to support the procurement/logistics teams, the warehouse team, as well as soy plant, transload, and organic teams, and the Commercial Director WGP.
Senior Associate, Retirement Plan Administration VestwellSenior Associate, Retirement Plan AdministrationKing of Prussia, PARemote$80,000–$90,000 / yearVestwell's platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. This team is the go-to subject matter experts on qualified retirement plan rules and operations - often operating as an internal consulting group, defining and guiding retirement plan specific strategic, operational and product improvements across the company.
NewOffice Administrator Mast Roofing & Construction IncOffice AdministratorPAAs an Office Administrator / Business Administrator / Office Manager, you can expect to earn a competitive annual salary based upon experience, plus bonus opportunities, and enjoy a full benefits package including medical, vision, dental, retirement plan with company match, paid time off (PTO), and opportunities for continued growth and leadership development within the company. Mast Roofing & Construction in Oley, PA is seeking a full-time Office Administrator / Business Administrator / Office Manager (DOE) to help lead the daily administrative, financial, and people operations of our growing company with precision, accountability, and professionalism.
Senior Associate, Retirement Plan Administration Vestwell Holdings Inc.Senior Associate, Retirement Plan AdministrationKing of Prussia, PA$80,000–$90,000 / yearVestwell''s platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. This team is the go-to subject matter experts on qualified retirement plan rules and operations - often operating as an internal consulting group, defining and guiding retirement plan specific strategic, operational and product improvements across the company.
Local Office Administrator Terracon Consultants IncLocal Office AdministratorBlue Bell, PASupport local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO's) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions. Essential Roles and Responsibilities: Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
Office Assistant /Outpatient Clinic/Full-time Employment/Pennsylvania Harmony United Psychiatric CareOffice Assistant /Outpatient Clinic/Full-time Employment/PennsylvaniaPottstown, PAFull timeOur team of mental health professionals includes psychiatrists, clinical psychologists/neuropsychologists, board-certified psychiatric nurse practitioners, certified physician assistants, and licensed therapists. We provide comprehensive, full-service outpatient mental health services in Florida through in-person and virtual visits through a secure online telehealth platform.
NewCountry Food Business Administration Specialist Inter IKEA Systems BVCountry Food Business Administration SpecialistConshohocken, PA$63,215–$90,714 / yearTogether we serve more than 660 million customers yearly at the IKEA restaurants worldwide, underlining our Scandinavian heritage by offering a modern taste of Sweden. Thanks to us, customers, co-workers and people at home can have a better everyday life through food that's good for both people and planet.
NewFront Office Assistant Miracle-EarFront Office AssistantLansdale, PA$37,440–$43,680Individuals with experience in office administration or customer service as a front desk receptionist, clinic coordinator, medical receptionist, or front desk agent, would be a good fit for this role. For 75 years, Miracle-Ear has led the way in innovation and customer service, helping over 50 million people with hearing loss.
Office Manager Resources for Human DevelopmentOffice ManagerBryn Mawr, Pennsylvania$24.50About Resources for Human Development: Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment.
Office Manager / Senior Accounting Administrator – Construction Service 360 GroupOffice Manager / Senior Accounting Administrator – ConstructionReading, PAFull timeLead end-to-end Accounts Receivable operations, ensuring accurate billing, timely cash application, deposit management, and reconciliation of customer accounts. This is a hands-on, high-impact role for someone who can effectively manage day-to-day accounting, payroll, HR, and administrative functions across multiple entities.
Graduate Assistant (GA) / Deans Office, College of Education and Human Services Millersville UniversityGraduate Assistant (GA) / Deans Office, College of Education and Human ServicesPARequisition Number Stu749P Position Type Student Worker Department Department of Student Workers Job Title Graduate Assistant (GA) / Dean's Office, College of Education and Human Services Classification Student Worker Pay Rate $6000 per year (FT) Graduate assistants (FT) also earn tuition waiver credits of 18 credits per year. To submit the Posting to the next Reviewer for his/her approval, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu.
Administrative Assistant - Office of the Dean of Students Kutztown University of PennsylvaniaAdministrative Assistant - Office of the Dean of StudentsPAAny inquiries regarding the application of Title IX at Kutztown University may be made to Bradley Davis, the University's Title IX Coordinator, located in Old Main A-Wing, Room 01, by phone at 610-683-4782 or by email at titleix@kutztown.edu, or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov. State Employee Assistance Program (SEAP) A confidential program which provides a wide range of no-cost services to address a broad range of problems, including counseling, legal, and financial services.
Business Office Manager Abbeyville Nursing & RehabBusiness Office ManagerLancaster, Pennsylvania$25–$27 / hourFull timeManages, trains, organizes, evaluates and monitors business office staff, which may include but is not limited to Assistant Business Office Manager, Bookkeeper and Receptionists, as well as delegates administrative authority, responsibility and accountability to other office personnel as necessary and as applicable; 2. Responsible to meet deadlines for approving timecards and requests for time off for direct reports in relation to center’s payroll cycle; 3. Ensures systems and controls are in place and adheres to all policy and procedures outlined in policy manuals and meets established daily, weekly and monthly deadlines; 4. Follows RCM business processes and oversees timely and accurate completion of all business office functions in the areas of census, ancillaries, billing, adjustments, collections, write offs, refunds and deposits; 5. Participates and/or coordinates routine Revenue Cycle Management Reviews and maintains collection notes in the PCC collection module for payers the center is responsible for; keeps Center Executive Director (CED) abreast of collection issues and requests escalation as needed; monitors collection notes on third party accounts; responds timely to CBO requests for assistance or information via the assigned activities in the collection module; 14.
Practice Office Assistant - CADD Outpatient - Day/Eve WellSpan HealthPractice Office Assistant - CADD Outpatient - Day/EveLancaster, PASchedules appointments for patients with other provider offices and/or facilities including correct processing of necessary referral forms, pre-authorization forms, test instructions, patient benefit verification and transfer of patient information. Essential Functions: Answers telephones, routes callers, takes messages and provides routine information to callers.
Medical Assistant - Medical Office Building OBGYN Penn State Milton S Hershey Medical CenterMedical Assistant - Medical Office Building OBGYNLancaster, PAMust meet current eligibility to sit for the exam with attainment of certification or registration through one of the Penn State Health approved agencies for Medical Assistants within 90-days of employment date or current active status as a Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA) through one of the Penn State Health approved agencies for Medical Assistant certification required. SUMMARY OF POSITION: Responsible for providing assistance with various health care services, for obtaining specimens, for conducting routine lab studies of specimens, and for assisting with administrative functions such as coordinating patient flow and scheduling appointments and phone messages.
Operations Assistant & Office Manager Brothers That Just Do Gutters - Wilmington-South PhiladelphiaOperations Assistant & Office ManagerEast Norriton, PAWe’re looking for an organized, proactive Operations Assistant & Office Manager to help keep daily operations, projects, and communication running smoothly. This is a great opportunity for someone who wants a flexible part-time role today with room for more responsibility, long-term growth, and a potential full-time path.
Administrative Assistant for the Office of Faith and Practice Eastern UniversityAdministrative Assistant for the Office of Faith and PracticePAEmployees working with or around minor age children are required to complete the youth clearance process which includes the following four child protection clearances: 1) Affidavit; 2) FBI Criminal Record Check; 3) Pennsylvania Department of Human Services Child Abuse History Clearance and; 4) Pennsylvania State Police Criminal Record Check. We offer a complete benefits package to full-time faculty and staff including healthcare coverage, retirement plan contributions, flexible spending and health savings accounts, life insurance, long-term and short-term disability, tuition remission and tuition exchange participation as well as an extensive holiday, summer hours and paid time off leave schedule.
Assistant Business Office Manager Pottstown Nursing & RehabAssistant Business Office ManagerPottstown, Pennsylvania$21–$24 / hourFull timeResponsibilities: Support the achievement of nursing center business excellence goals as an Assistant Business Office Manager where you will complete or assist in the oversight of census, billing, accounts receivable, tracking of Medicaid applications and other accounts receivable functions. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference.
Operations Assistant & Office Manager Brothers That Just Do GuttersOperations Assistant & Office ManagerEast Norriton, PennsylvaniaThe Brothers that just do Gutters is a full-service rain gutter and gutter guard franchise, specializing in the installation, repair, and maintenance of seamless gutters, gutter guards, specialty gutters, and more. Operations Assistant & Office Manager We’re looking for an organized, proactive Operations Assistant & Office Manager to help keep daily operations, projects, and communication running smoothly.
Front Office Assistant Amplifon USA, Inc.Front Office AssistantLANCASTER, PAWith a presence in 25 countries and 20,300 employees worldwide, we are a team of diverse, innovative talent dedicated to improving lives through customer experience. In this role, you will manage the customer intake process, support clinical operations, and drive store performance through effective schedule management.
Part-time Front Office Assistant - Norristown, PA Crossroads Treatment CentersPart-time Front Office Assistant - Norristown, PANorristown, PennsylvaniaCrossroads is a family of professionals dedicated to providing the most accessible, highest quality, evidence-based medication assisted treatment (MAT) options to combat the growing opioid epidemic and helping people with opioid use disorder start their path to recovery. Includes but not limited to community cook outs, various fairs related to addiction treatment and outreach, parades, addiction awareness for schools, and holiday events.
Assistant Business Office Manager Phoebe MinistriesAssistant Business Office ManagerAllentown, PAWorking knowledge of SNF resident registration, billing, accounts receivable, cash management, industry regulations, business office operations, insurance benefits, and refund processing. Function as the primary point of contact for residents and family concerns, ensuring timely and effective resolution of issues, or escalating them to the Senior Business Office Manager when necessary.
Office Manager, HR & Safety All America Threaded ProductsOffice Manager, HR & SafetyLancaster, PA$28–$32 / hourPart timeIn June of 2010, Acme formed All America Threaded Products (AATP) by combining the operations of five acquisitions made in the threaded products industry. AATP manufactures and distributes a wide variety of threaded products including threaded rod, studs, anchor bolts, U-bolts and specials.
Part time medical assistant for dental office The Gentle DentistPart time medical assistant for dental officeTrappe, PASedation Monitoring: Monitor patients during IV sedation, tracking vitals (heart rate, blood pressure, oxygen saturation) under the direct supervision of the dentist. The ideal candidate will assist in myofunctional therapy exercises, prepare patients for IV sedation, and provide constant, attentive monitoring of vitals during sedated procedures.
NewAdministrator Practice Operations-Fertility and Menopause Care Offices (Full Time, Days) Penn MedicineAdministrator Practice Operations-Fertility and Menopause Care Offices (Full Time, Days)Lancaster, PASummary : The Administrator Practice Operations of Penn Fertility Care Lancaster and Penn Menopause Care Centerville plays a critical leadership role in advancing women's health by ensuring exceptional patient care, operational excellence, and strategic program growth across two highly specialized practices. · Internal Partnerships - Works with entity leadership, clinical leadership, other UPHS owned or affiliated programs in developing programs, services and initiatives to anticipate future customer needs, build customer loyalty and generate profitable growth.
Pediatric Office Manager Smilebuilderz LLCPediatric Office ManagerLancaster, PAThe ideal candidate will ensure smooth workflow, high-quality patient care, and an efficient and supportive work environment for both staff and providers. We are seeking a dedicated and experienced Pediatric Office Manager to oversee the daily operations of our pediatric dental office in Lancaster, PA.
NewBusiness Office Manager Eden Senior CareBusiness Office ManagerPottsville, PA$0–$57,000 / yearEdenbrook Greenwood Hill , located in Pottsville, PA, is a proud member of Eden East committed to providing exceptional care and enhancing the well-being of our residents is looking for a Business Office Manager to join our team. As the Business Office Manager, you will oversee all Business Office functions under the direction of the Administrator Corporate Business Office Director, ensuring compliance with current federal, state, and local regulations.
Office Manager, HR & Safety AcmeOffice Manager, HR & SafetyLancaster, PennsylvaniaIn June of 2010, Acme formed All America Threaded Products (AATP) by combining the operations of five acquisitions made in the threaded products industry. AATP manufactures and distributes a wide variety of threaded products including threaded rod, studs, anchor bolts, U-bolts and specials.
VSB Deans Office Student Assistant Villanova UniversityVSB Deans Office Student AssistantPAPosting Number: 20260256V Position Title: VSB Dean's Office Student Assistant Posting Type Student Hours/week: 6-10 Eligibility: Work study preferred but open to all students Semester 2026-2027 Academic Year Location Bartley Hall Detailed Work Schedule. Responsibilities include answering phones, responding to inquiries, managing mail and campus deliveries, maintaining organization of storage supplies, and assisting with a variety of administrative tasks such as data entry, newsletter preparation, and light graphic design.
Senior Facilities Manager - Corporate Offices and Multi-Site Operations - Base Salary to 130k/year - Malvern, PA AllSearch Professional StaffingSenior Facilities Manager - Corporate Offices and Multi-Site Operations - Base Salary to 130k/year - Malvern, PAMalvern, PA$115,000–$130,000 / yearThis role is responsible for managing multi-site facilities, capital projects, lease coordination, and vendor relationships to ensure safe, efficient, and high-performing work environments. Our client, a global manufacturer, is seeking a Senior Facilities Manager to oversee corporate office locations and facilities operations across the United States.
General Office Assistant Villanova UniversityGeneral Office AssistantPAPosition Information Posting Number: 20255459V Position Title: General Office Assistant Posting Type: Student Hours/week: Up to 10 hours/week Eligibility: Work study preferred but open to all students Semester: 2025-2026 Academic Year: 2025-2026 Location: Department 205-Mechanical Engineering Contact Name: Trina Leonard Contact Phone/Extension: 9-4981 Position Summary Information: Job Description Summary This position is for Fall 2025 and Spring 2026. Entry-level office work supporting the ME team including assisting with events and communications, scheduling appointments, internet research, scanning, reception, mailings, filing, data entry, etc.
NewVeterinary Customer Service Representative / Office Manager Dr. Sam”s Veterinary House CallsVeterinary Customer Service Representative / Office ManagerAllentown, PAFull timeThis role is ideal for someone who enjoys working closely with pet owners, supporting a veterinary team, and helping create a calm, compassionate experience for clients and patients. Because we provide both mobile and in-clinic care, the ideal candidate is flexible, proactive, comfortable with changing schedules, and able to communicate clearly with clients and team members.
Office Coordinator ( Part-Time) Culligan QuenchOffice Coordinator ( Part-Time)King of Prussia, PennsylvaniaQuench bottle-free water coolers, ice machines, sparkling water dispensers and coffee brewers purify the existing water supply, providing an endless supply of clean water and water-based beverages for a fixed monthly fee, typically under a long term bundled service and rental subscription agreement. Culligan Quench is seeking a part-time Office Coordinator to support day-to-day office operations and help create a welcoming experience for employees, visitors, and business partners.
Medical Assistant Front Office ConcentraMedical Assistant Front OfficeExton, PennsylvaniaPrepare patients for physical examinations, including taking vital signs and any required or requested ancillary testing including but not limited to vaccines and injections, phlebotomy, PFTs, audiogram testing and respirator fit testing. Graduate of an accredited medical assistant program with completion of an externship highly preferred, OR at least one year of direct patient care experience as a medical assistant, OR military medical specialist experience (must meet credentials in the state of employment in accordance with state requirements and applicable regulations).
Profit Center Office Administrator Hajoca CorporationProfit Center Office AdministratorLancaster, PAFull timeReconcile daily cash sale transaction payments and cash funds in the system, prepare the bank deposit, scan and process checks, prepare and submit required deposit paperwork to the Support Center. Review purchase order debit memos and debit cancellations ensuring all required documentation is included and communicate the information to the Centralized AP team in an accurate and timely manner.
Office Manager - King of Prussia, PA InfraSource Construction, LLCOffice Manager - King of Prussia, PAKing of Prussia, PennsylvaniaFull timeCoordinate onboarding and offboarding of employees, includin g workspace setup , technology requests , drug testing, local facilitation of new hire orientation, and new hire paperwork . The Office Manager is responsible for overseeing daily office operations, providing administrative support , and ensuring the efficient and effective functioning of the office.
Office Administrator MerakeyOffice AdministratorPottsville, PAMerakey offers generous benefits that promote well-being, financial security, and work-life balance, including: Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support. The Office Administrator supports Adult Behavioral Health (ABH) programs in the Pottsville and Coal Township area, with the Pottsville Outpatient Clinic serving as the primary location.
Branch Office Administrator Edward D Jones & Co LPBranch Office AdministratorPhoenixville, PAEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Office Manager King of Prussia, PA Quanta Services IncOffice Manager King of Prussia, PAKing of Prussia, PACoordinate onboarding and offboarding of employees, including workspace setup, technology requests, drug testing, local facilitation of new hire orientation, and new hire paperwork. The Office Manager is responsible for overseeing daily office operations, providing administrative support, and ensuring the efficient and effective functioning of the office.
NewOffice Assistant Marple Newtown School DistrictOffice AssistantNewtown Square, PAEmployee performs task involving the regular and, at times, sustained performance of minimally physically demanding work, typically involving some combination of extended sitting, walking, operating a computer, use of hands and fingers to handle or feel objects or controls, stooping, kneeling, crouching, twisting, and reaching to access files or supplies, and that may involve the lifting, carrying, or pulling of moderately light objects and materials of 10-15 pounds. Ability to perform addition and subtraction, multiplication, division and other simple mathematical calculations and arrange, compare, count, differentiate, measure and/or sort data and/or information accurately.
Medical Office Receptionist LifeStance HealthMedical Office ReceptionistWest Chester, PennsylvaniaGeneral office duties, cleanliness, and appeal, such as sorting office mail, scanning documents, e-faxes, shared office email and office upkeep, to ensure the practice is running smoothly and prepared for patients and clinicians. Provide exceptional customer service, responding quickly and appropriately to patient needs, and being prepared to manage potentially difficult or sensitive situations by following Crisis and De-escalation Processes.
Front Office Coordinator ( Part- time) Medi-WeightlossFront Office Coordinator ( Part- time)Drexel Hill, Pennsylvania$20–$24 / hourJoin the team at Medi-Weightloss of Drexel Hill, where we are dedicated to helping patients transform their health through a medically supervised weight loss program, personalized support, and a positive, welcoming clinic experience. The ideal candidate will help patients feel welcomed and informed while ensuring that scheduling, paperwork, insurance verification, billing, and EMR documentation are completed accurately and efficiently.
Medical Office Associate I - Lime Spring Specialties Penn State Milton S Hershey Medical CenterMedical Office Associate I - Lime Spring SpecialtiesLancaster, PAThe selected Medical Office Associate will be responsible for: Checking patients in and out of appointments Scheduling follow-up appointments Verifying insurance and collecting patient co-pay Other administrative duties, including: • Answering phones • Sorting faxes • Overseeing the E-Message pool • Processing release of medical information to the HIM system. This office hosts over 40 specialties, including but not limited to: • Dermatology • Urology • Uro-Gynecology • ENT • Orthopedics & Sports Medicine • Breast Care • Pain Management • Cardiology • Vascular and Neurology.