81 Results for

Office Assistant Jobs in Rochester, NY

Jobs

Rochester, NY30+ days ago

Full-time

Manage office and relationships for ad-hoc facility-related touch points such as liaison with building management for visits from external parties. We will count on you to provide an excellent level of service in the areas of operations, staff cohesion, and external partner relationships.

Brockport, NY30+ days ago

Hours Per Day: 8.00 (7:30 – 4:00) Work Year: 12 Months Per Year Minimum Pay Rate: $19.00/HourClassification: CompetititvePosition Overview:The Office Clerk II in the Athletics Office plays a vital role in the efficient operation of the districts athletic department. Qualifications: Civil Service: Those individuals classified as an Office Clerk II OR reachable on the current Civil Service Office Clerk II list OR otherwise qualified by the rules of the Monroe County Civil Service Commission will be considered.

Irondequoit, NY30+ days ago

A) Civil Service title of School Secretary or other appropriate Competitive Civil Service title 3-5 years office secretarial experience or office management experience Alternative to the above which the district may find appropriate, acceptable and equivalent B) Monroe County Civil Service Title as Office Clerk 3 or eligible for the title 2-5 years office secretarial experience or office management experience. A Civil Service title of School Secretary or Office Clerk III or eligible for School Secretary or Office Clerk III is preferred.

New!

Rochester, NYToday

The Brighton Teacher Center (BTC), which is the office responsible for professional learning management and onboarding of new personnel is seeking an organized, proactive, and detail-oriented assistant to provide comprehensive administrative and financial support for all BTC and the office for curriculum and instruction programs, professional learning initiatives, and Policy Board operations. Financial and Administrative Management Purchasing & Budget: Write and process Purchase Orders (POs) for Grant and General Fund budgets, tracking Grant expenditures on a dedicated PO list spreadsheet.

New!

Rochester, NYToday

Communicate with external partners, senior leaders and department employees communicate verbally or in writing with a high level of confidentiality. Sr Corporate Admin Assistant needs 8+ years of office management or administrative experience .

Spencerport, NY30+ days ago

$17.02–$19.57 Per Hour

Required Credentials: Graduation from high school or possession of a high school equivalency diploma plus EITHER:(A) Successful completion of at least thirty (30) credit hours from a college or university; OR,(B) One (1) year paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.* Preferred Credentials: Successful experience in a professional office environment, Excellent interpersonal and communication skills, Highly skilled in multiple computer applications, Highly organized with exemplary time management skills.

New!

Hilton, NYToday

assignments; Ability to understand, interpret, and carry out complex oral and written directions; Ability to make decisions in an expedient manner; Ability to deal effectively with internal and external communities – excellent interpersonal and human relations skills; Ability to keep accurate records and maintain attention to detail; Excellent judgment in handling confidential material and ability to maintain confidences; Excellent knowledge of and ability to effectively use the Microsoft Office Suite of software (e.g., Word, Access, Excel, PowerPoint, Google Workspace and Shared Drives); Working knowledge of Infinite Campus and AppXtender; Ability to navigate the Internet; Willingness to participate in required and voluntary professional development; Two years in the Greece Central School District; Familiarity with Wincap Financial System. Desired Qualifications: Working level knowledge typing and keyboarding; personal computer usage and techniques relevant software applications; Financial and Administrative policies procedure and practices in a public school district; and the grammar, punctuation and spelling of the English language; Five years performing clerical/secretarial duties including at least two years in a public school district; Attention to detail; ability to deal with people at all organizational levels; and good administrative, typing, interpersonal, organizational, planning and oral and written communication skills; Office environment.

East Palmyra, NY30+ days ago

$16.50–$16.90 Per Hour
Temporary

This per diem position requires flexibility and a willingness to travel to any of the following clinic sites as needed: Farmington, Rochester, Clifton Springs, Newark, Geneva, Penn Yan, and Watkins Glen . Nice-to-Have Qualifications: Associate’s Degree or higher in a related field.

New!

Pittsford, NY5 days ago

Full-time

Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.

Rochester, NY16 days ago

$18–$22 Per Hour
Temporary

The ideal candidate will be proactive, detail-oriented, and capable of handling multiple tasks simultaneously while maintaining a positive attitude. As an Administrative Assistant, you will be responsible for managing schedules, organizing files, and assisting in communications.

East Rochester, NY20 days ago

$24–$24

We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.

New!

Rochester, NYToday

$47,695–$58,447 Per Year

Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant Trainee 1.

New!

Rochester, NYToday

Our schools boast a diverse staff and student population who are from various backgrounds, races, and countries, which results in a small-world community within the schools to promote its global and local educational mission. We pride ourselves on ensuring our students are prepared for the future with a global mindset (thinking globally and acting locally) to become civic-minded and innovative leaders.

Rochester, NY30+ days ago

$60,000–$75,000

Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs.

New!

Rochester, NYToday

$18–$24 Per Hour

As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. From early intervention services to employment placement and community supports, we help children and adults with disabilities, caregivers, veterans and seniors reach their fullest potential as they live, learn, work and play.

New!

Canandaigua, NYToday

$20–$28 Per Hour

If you're seeking to make an impact from the start of your career, spark impressive change, learn new or innovative skills and most importantly, gain success in a field that rewards ambitious hard workers, retail is for you! Skip's Custom Flooring Inc is looking for a talented Administrative Assistant to join our team! you will be responsible for supporting an Administrative Professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities.

Rochester, NY15 days ago

Insero Talent Solutions is excited to be recruiting for an Administrative Assistant for a CPA firm that consistently ranks among the Best Places to Work. This role involves assisting with financial document preparation, client interactions, office coordination, and general administrative duties in a professional services environment.

Victor, NY30+ days ago

$19–$23 Per Hour

It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. Assist Account Receivable Manager and Accounts Receivable Supervisor with maintenance of customer records related to invoicing and invoice payment.

New!

Pittsford, NYToday

Processes and maintains accuraterecords of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.

New!

Rochester, NY6 days ago

$25–$27

Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside.

New!

Rochester, NYToday

$18–$24 Per Hour

Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility.

Albion, NY30+ days ago

Contractor

The incumbent has the ability to learn HRIS data programs and must be able to complete tasks in a fast-paced environment. Responsible for the completion of various activities related to administrative tasks and data entry.

New!

Rochester, NYToday

Description: Fantastic opportunity for someone who is a multi-tasker and enjoys working in a high paced office with other dedicated team members. This is a software solutions company that is growing and looking for an excellent administrative assistant to join our team!

Canandaigua, NY28 days ago

$18.50–$24 Per Hour

As a key member of the Administrative Team, the Administrative Assistant will ensure that the administrative responsibilities are carried out effectively and efficiently while delivering excellent service to internal needs and external clients. Ensure timely and accurate implementation of the following: correspondence, reports, unit sale related documents, welcome letters, processing access cards, and delivery of Financial Reports and other documents, etc.

New!

Brockport, NYToday

$16.51–$19.35 Per Hour

In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. Must have a good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception and researching, compiling and summarizing data for reports.

New!

Canandaigua, NYToday

$18.50–$24 Per Hour

New!

Rochester, NYToday

Must be on the current Office Clerk III certification of eligibles, be eligible for a transfer or meet minimum requirements of : Graduation from high school or possession of an equivalency diploma, plus EITHER: (A) Successful completion of at least thirty (30) credit hours from a college or university; OR, (B) One (1) year paid full-time or its part-time equivalent office clerical or secretarial experience*; OR, An equivalent combination of education and experience as defined by the limits of (A) and (B) above. NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education.

New!

Rochester, NYToday

$18–$24 Per Hour

Your responsibilities will include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility.

New!

Geneseo, NYToday

InterSources Inc. is a Small, Woman, and Minority-Owned Business Enterprise, ISO/IEC 27001, SOC 2 Type 2 certified company with massive 18+ years of diversified experience in providing IT Consulting Services, Artificial Intelligence, Data Analysis, Application Development, Cloud Services, Cybersecurity, Digital Marketing, ERP Management, Custom Software Development, Web Development, UI/ UX Design, System Integration, QA Support etc. The purpose of the position is to support the routine activities of the SBDC office and, in particular, office reception, client phone call scheduling, data entry, file maintenance, qtly reporting, customer relationship mgmt (CRM) tools and general office duties in order to promote the effective and efficient flow of work in the office SBDC is a State organization, started in 1994, reporting into Client Academic Affairs.

Webster, NY30+ days ago

The Administrative Assistant completes agency purchases for all CDS Monarch programs, reconciles expenditures monthly, attends and completes detailed meeting minutes for agency committees and meetings, and uses electronic software systems for creation of purchase orders and other tasks as needed. + Attends and completes meeting minutes for various agency committees and meetings, including agency Operations Meetings, Human Rights Committee, Medical Review Committee, and Board Committees.

Rochester, GA30 days ago

$40,000–$60,000 Per Year

The LAA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction. Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm, clients, and vendors.

Rochester, NY30+ days ago

Full-time

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

New!

Rochester, NYToday

D., can be reached by phone (585-385-8232), email (titleix@sjfc.edumailto:titleix@sjfc.edu), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585-385-8111). Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health.

Newark, NY7 days ago

As a full time Assistant Director of Residential Services you will play a pivotal role in supporting the Director of Residential Services. Come help us be the leading provider of innovative, quality support and services promoting independence, choice, and community integration.

Rochester, New York7 days ago

$16–$19 Per Hour

When you join us as a Radiology Assistant, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience.

Rochester, NY30+ days ago

$65,000–$95,000

Supports multiple projects at once, ranging from small‑scale tasks to portions of larger initiatives, working under the guidance of senior project managers or engineering staff. LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside.

New!

Rochester, NYToday

This role is ideal for someone who enjoys being the face of an organization while also contributing creatively through marketing, social media, and promotional support. We are dedicated to continually improving our properties to attract and retain outstanding tenants, ensuring our developments remain top-tier in quality and desirability.

New!

Rochester, NYToday

$200–$250 Per Week

Some specific duties include: coordinating Unit Ministry Team activities; maintaining physical security of Unit Ministry Team facilities/equipment; safeguarding privileged communications and offerings; arranging religious retreats and memorial ceremonies; supporting the Unit Ministry Team readiness program; and maintaining Chaplain vestments and religious items. Job training for Chaplains Assistants requires 10 weeks of Basic Training, where you'll learn basic Soldiering skills, and seven weeks of Advanced Individual Training, where you will learn the roles and responsibilities of Army Chaplains, as well as religious history and background.

Rochester, NY20 days ago

$16–$18 Per Hour
Part-time

Our Support Office teams' power that mission by supporting our hospitals through operational excellence, innovative programs, people-centered culture, and forward-thinking business solutions — all while having plenty of fun along the way. Through a nationwide community of over 360 veterinary providers, and an industry-leading membership program, Thrive Pet Healthcare provides personalized, accessible care through every stage of a pet’s life and health.

Canandaigua, NY30+ days ago

Full-time

MINIMUM QUALIFICATIONS: Shall have graduated from a regionally accredited college or university, or a New York State registered college or university with an undergraduate degree, followed by a Law Degree from an accredited Law School. SPECIAL NOTE: Unlicensed law degree graduate awaiting bar exam/bar results for admission may be hired at lower salary band and will move to the Associate Level salary band once they have successfully passed the bar.

New!

Rochester, NYToday

From listening to great jazz on the streets to children being entertained at the second largest children's museum in the U.S., Rochester is filled with museums, attractions, music, theater, festivals, sports, special events and more. The town includes attractive residential properties, small businesses and professional office buildings with convenient access to the City of Rochester's cultural, educational and commercial opportunities.

Rochester, NY30+ days ago

Full-time

Unlike a general administrator, an EA acts as a "force multiplier," anticipating needs, filtering distractions, and ensuring the executive’s time is spent on their highest-priority goals. Agencies that present a candidate to GDI must have an active, non expired, GDI Services Agreement with the GDI Human Resources Department.

Rochester, NY22 days ago

The team's ultimate goal is to provide emergency and transitional care and support to families in crisis and homeless youth in a safe, respectful environment and to work with them to resolve the issues that led to their homelessness so that they can ultimately secure and maintain a stable living environment. The Resident Assistant will monitor and provide support for residents in the event the On-Site Support Staff and/or Skill builders are unavailable for personal emergencies or scheduled vacation.

Batavia, NY14 days ago

As an Assistant Director, you will work with the Center Director, teachers, and families to provide a home away from home for children in our care, according to NAEYC guidelines. As a proud member of BrightPath Kids and Busy Bees global childcare community, we offer exceptional opportunities for your career to thrive.

Clifton Springs, NY30+ days ago

$19–$21 Per Hour
Full-time

Job Summary: In accordance with the organization’s mission, vision, and values, the Medical Assistant is responsible for operating as a team member and provide support services to the medical team that assist in meeting the medical and psychiatric needs of our clients.

ROCHESTER, New York26 days ago

$16.06–$24.09 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

Fairport, NY30+ days ago

$21–$24 Per Hour

REQUIRED EXPERIENCE Minimum 1-2 years HR related experience or 4-yr college degree in HR-related fieldExperience working independently is strongly preferred Benefits and/or Leave administration and HRIS experience is a plus! Duties involve answering general employee questions through phone or email, managing incoming employee paperwork, and providing administrative support to team members as needed.

New!

Rochester, NYToday

$23.06–$32.29 Per Hour

Additionally, the role encompasses international support, including managing international gift-giving customs, maintaining country-specific reports, coordinating international travel for senior staff, and preparing multi-currency expense reports. Travel: Coordinate international travel for provosts, deans, and directors with senior support staff across all University of Rochester schools and units and assist with the Executive Director's international travel plans.

Rochester, NY15 days ago

$17.50–$20

Backed by Driven Brands, Take 5 has rapidly expanded to over 1,000 locations across North America, earning national recognition for its customer-first approach, strong unit economics, and innovative co-development strategy combining oil change and car wash services. If you’re a people person with a passion for cars, a knack for leadership, and a drive to provide top-notch customer service, this is your chance to join a fun, fast-paced team and grow with a company that values your potential.

New!

Rochester, NYToday

The Program Assistant manages volunteer time sheets, payroll, and mileage, maintains the volunteer database, assists with volunteer reviews and issue resolution, and supports training sessions and special events. Under the direct supervision of the Director of Aging Services, the Program Assistant is responsible for providing administrative and programmatic support to ensure effective coordination of volunteer services.

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Office Assistant Jobs in Rochester, NY

Jobs

Assistant Office ManagerGraphenix Development

Office Clerk II (Anticipated) - High School - Athletic OfficeBrockport Central School District

School Secretary - Office Clerk III 2025/26East Irondequoit Central School District

Administrative Assistant to the Teachers' CenterBrighton Central Schools

Sr Corporate Admin Office MgrGlobal Channel Management

Office Clerk III (10 month) - Cosgrove Middle SchoolSpencerport Schools

Administrative AssistantGreece Central School District

Floating Outpatient Administrative AssistantFinger Lakes Addiction Counseling and Referral Agency Inc

Administrative AssistantHoward Hanna Real Estate Services

Administrative AssistantCareerscape

Administrative AssistantSERVPRO

Administrative Assistant 1, Full-time, PermanentEmpire State University

Administrative AssistantScience Academies of New York Charter Schools

Administrative Assistant - Program ManagementLaBella Associates

Administrative AssistantEasterseals Southern California

Administrative AssistantSkip's Custom Flooring

Administrative AssistantInsero Talent Solutions

Billing Administrative AssistantO'Connell Electric Company

Administrative AssistantHoward Hanna Holdings

Architectural Operations Administrative AssistantLaBella Associates

Administrative AssistantFedcap Rehabilitation Services

Office ClerkApidel Technologies

Administrative Assistant3B Staffing LLC

Administrative Assistant BHVAKenrick Corporation

Administrative Assistant SNFElderwood of Lakeside at Brockport

Administrative Assistant BHVAKenrick

Administrative Assistant to the Assistant Principal - BHSBrighton Central Schools

Administrative Assistantthe fedcap group

Administrative AssistantsIntersources

Residential Administrative AssistantPrime Care Coordination

Legal Administrative AssistantTroutman Pepper

Executive Administrative AssistantJPMorgan Chase Bank, N.A.

Administrative AssistantSt. John Fisher University

Assistant Director of Residential ServicesThe Arc Wayne

Radiology AssistantBorg & Ide Imaging

Assistant Project Manager- FacilitiesLaBella Associates

Administrative AssistantMark IV Enterprises

56M Chaplain AssistantNational Guard OMD

Veterinary AssistantRochester Community Animal Clinic

Assistant Public DefenderOntario County (Department of Human Resources)

Administrative Assistant to the PrincipalKenmore-Town of Tonawanda UFSD

Executive AssistantGraphenix Development

Relief Resident AssistantCenter for Youth Services

Child Care Assistant Center DirectorBrightPath Kids USA

Medical Assistant - Addiction Crisis CenterFinger Lakes Addiction Counseling and Referral Agency Inc

Seasonal, Operations Administrative AssistantH&R Block

Assistant Benefits and Leave CoordinatorHR Works, Inc.

Development Program AssistantUniversity of Rochester

Assistant Shop ManagerTake 5 Oil Change

Aging Services Program AssistantCharles Settlement House

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