Engagement Coordinator and Office Administrator True PlatformEngagement Coordinator and Office AdministratorBoston, MassachusettsProficient skills using Apple and G-Suite Consistent record of handling numerous projects and competing demands with quick timelines and daily/weekly deliverables We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Organize office events including luncheons, training/information sessions, volunteer events, holiday parties, happy hours and office off-sites which may include oversight and management outside of office hours.
Service Coordinator Encore Fire ProtectionService CoordinatorNeedham, Massachusetts$65,000–$90,000 / yearFull timeA willingness and ability to learn new technology—we use an industry-specific platform called ServiceTrade (training provided, but success comes from your initiative to develop your skills) . Who We Are: At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana.
Billing Coordinator Daley and AssociatesBilling CoordinatorWoburn, MA$24–$26 / hourThis role will support the Service Delivery organization’s Services Operations team and will be responsible for reviewing, validating, and processing customer and vendor purchase orders (POs), while ensuring accurate financial tracking, billing, and compliance with internal policies and contractual requirements. Billing Coordinator - Woburn, MAWe are currently seeking candidates for a Billing Coordinator position with a leading telecommunications company located in Woburn, MA.
HR Coordinator Daley and AssociatesHR CoordinatorBoston, MA$85,000–$90,000 / yearSupport GDEI initiatives by assisting with committee coordination, business network programs, client materials, communications, and inclusion initiatives. Highly organized with the ability to manage multiple priorities in a fast-paced, collaborative environment while maintaining exceptional attention to detail.
Customer Success Coordinator - Implementation AllegoCustomer Success Coordinator - ImplementationWaltham, MAWhat You Will Do: As an Implementation Customer Success Coordinator, you will play an essential role on our Implementation Services team, helping ensure the seamless onboarding, technical configuration, and early platform success for new Allego customers. In this role, you will assist in building and configuring tailored solutions directly within the Allego Platform on behalf of our customers, while actively guiding and training customer admins on how to manage and support those solutions long-term.
BIM COORDINATOR Ci Design, Inc.BIM COORDINATORBoston, Massachusetts$78,000 / yearThis role is ideal for a motivated and detail-oriented professional looking to support project BIM efforts, collaborate with internal and external teams, and contribute to successful architectural projects. The BIM Coordinator will assist with model management, quality control, and interdisciplinary coordination, while helping to streamline workflows and maintain consistency across project deliverables.
New Studio Opening Coordinator CorePower YogaNew Studio Opening CoordinatorBoston, Massachusetts$67,000–$85,000 / yearAs a team, we love seeing the magic that happens in a CorePower Yoga class when physical meets mindful and strive to create a work environment that mirrors the balance, empowerment and community experienced in our yoga studios. . As New Studio Opening Coordinator, you will be the operational right hand to the Director of New Studio Openings keeping projects on track, managing day-to-day administrative workload and milestone tracking.
Operations Coordinator BME StrategiesOperations CoordinatorMassachusettsRemoteManage software license administration and Google Workspace user maintenance, including staff additions and removals, shared drive permissions, distribution group updates, renewal tracking, and ongoing maintenance of the firm's tools inventory and technology budget. Our success comes from our shared values: a bias toward action; optimistically collaborative; willingness to navigate ambiguity; minimal ego - no job is too small or big; pursuing the equitable solution; always learning, and; committed to quality at every stage.
Resource Management Coordinator Egon ZehnderResource Management CoordinatorBoston, MAAs a key member of the Staffing team, the Resource Management Coordinator and their peer will collaborate closely with the US Research Leadership Team to deliver exceptional research services to our clients, ensuring successful project outcomes. Project staffing: Communicate with Research Leaders to assign Researchers to projects that align with client and business needs, Researchers' majors/minors, their development, capacities, and availability.
Warehouse Logistics Coordinator Test of Time Plumbing Heating Air & ElectricalWarehouse Logistics CoordinatorWorceter, MAFull timeWhat You'll DoInventory & Purchasing CoordinationCreate and manage purchase ordersProcess material requests from field techniciansMonitor inventory levels and assist with stock replenishmentResearch parts availability, pricing, and vendor optionsTrack incoming shipments and verify order accuracyMaintain organized inventory records and documentationFleet & Equipment AdministrationSchedule and track vehicle maintenanceMaintain fleet registration and compliance recordsManage company vehicle keys and documentationTrack company tools, equipment, and asset assignmentsAssist with GPS and fleet management systemsMaintain accurate equipment inventory recordsOperational & Administrative SupportServe as a primary resource for warehouse-related inquiriesSupport technicians and managers with inventory needsProcess permits, paperwork, and operational documentationCoordinate occasional deliveries and material pickupsAssist with special projects and process improvementsMaintain organized records and filing systemsWarehouse SupportHelp maintain a clean, organized, and safe warehouseReceive, organize, and stock incoming materialsAssist technicians with parts and equipment distributionSupport daily warehouse workflow and operationsHelp ensure materials are readily available for scheduled jobsWhat We're Looking ForRequired Qualifications2+ years of administrative, warehouse, or operations experiencePrior experience in the HVAC, plumbing, construction, or home service industryStrong organizational and multitasking abilitiesExcellent attention to detail and follow-throughProficiency with computers and data entryAbility to prioritize tasks in a fast-paced environmentStrong communication and problem-solving skillsValid driver's license with a clean driving recordHigh school diploma or equivalentPreferred QualificationsExperience with ServiceTitan or similar field service softwarePurchasing, inventory, or warehouse management experienceExperience supporting field service operationsStrong customer service and vendor communication skillsPositive attitude and team-first mindset You'll work closely with technicians, managers, vendors, and suppliers to ensure materials, equipment, and information are where they need to be when they need to be there.
Marketing and Content Coordinator JCC Greater BostonMarketing and Content CoordinatorNewton, MassachusettsUnder the direction of the Digital and Social Media Marketing Manager, the Marketing & Content Coordinator supports JCC Greater Boston’s marketing and communications efforts by creating compelling content and coordinating marketing initiatives that highlight the breadth of programs, events, services, and experiences offered across the organization. This position is eligible for a free individual membership to JCC Greater Boston's top class fitness, recreation and wellness facility in Newton – offering virtual and in-person programs including indoor swimming, many fitness classes, and workout facilities, as well as discounts to many JCCGB events, classes, outdoor pool, and more!
HR COORDINATOR Integrated Resources, IncHR COORDINATORCambridge, MassachusettsContractorRequirements • Bachelors degree • Previous experience (3 to 5 years) in benefits, payroll, general human resources or customer service preferred • Experience working in a call center or HR shared service center preferred • Ability to interpret and communicate HR policies, procedures, and programs • Ability to deliver excellent customer care via telephone • Critical thinking, problem solving, and judgment skills • Service-oriented attitude and willingness to learn • Good listening skills and patience to work with all types of employees • Ability to maintain a positive attitude • Individual should have high energy with the ability to organize/prioritize workload • Languages requirements: German, French or Italian. Languages requirements: German, French or Italian • Senior HR Coordinator is focused on providing effective and timely front-line customer service support for our employees, HRBPs and former employees.
Training Coordinator Integrated Resources, IncTraining CoordinatorLexington, MassachusettsContractorThis role may also provide support related to daily operations of the group including, but not limited to, assisting customers with training related questions and issues to ensure resolution is provided. Position Details: Summary - This position primarily maintains training requirements and curricula by entering training documentation into the LMS which includes: Create, publish and assign training courses.
Document Management Coordinator Integrated Resources, IncDocument Management CoordinatorLexington, MassachusettsFull timeThe candidate will conduct daily documentation processing using Master Control in support of ongoing projects and daily operations including, but not limited to; SOPs, Batch Records, Material Specifications, Product Specifications, and Formulation Preparation Sheets. A Few Words About Us Integrated Resources, Inc is a premier staffing firm recognized as one of the tri-states most well-respected professional specialty firms.
GRANTS AND GIVING COORDINATOR Integrated Resources, IncGRANTS AND GIVING COORDINATORCambridge, MassachusettsContractorRequirements Bachelor's Degree • 1 to 4 years' experience working in Audit, Data Quality, Grants, Operations, Account Management, Customer Service or related • 1 - 3 years' experience in pharmaceutical or biotech preferred • Ability to learn and apply institutional, PhRMA, ACCME, OIG guidelines • Demonstrates a strong ability to identify, analyze and solve problems • Strong communication, interpersonal skills and judgment • High degree of self-motivation, enthusiasm and detail orientation • Strong MS Excel skills • Legal/compliance background would be relevant • Strong reading comprehension and analysis skills. Title: Grants & Giving Coordinator Location: Cambridge, MA Duration: 6+ months This role is responsible for funding request facilitation and management, customer service, due diligence, preliminary risk identification, budget review, payments and reconciliations, and data management and integrity in GMSG platform.
Training Coordinator position Integrated Resources, IncTraining Coordinator positionBillerica, MassachusettsContractorManage and maintain training offerings in corporate Learning Management System (LMS), including development of trainee assessments, tracking of registered users and upload of content. Build positive, collaborative and action-oriented partnerships among SMEs, peers and stakeholders, including participation in identified key initiatives, projects and employee training needs.
Coordinator, Real Estate WS DevelopmentCoordinator, Real EstateChestnut Hill, MA$70,000–$90,000 / yearEstablished in 1990, WS is one of few vertically-integrated real estate companies that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class experiences, designed with our customers, tenants and partners in mind.
Senior Project Manager - Data Center JLLSenior Project Manager - Data CenterBoston, MAThe Senior Project Manager owns performance across cost, schedule, scope, procurement, and client outcomes for their assigned projects, directs APMs and Project Coordinators supporting those projects, and operates as the primary point of accountability to the client and internal leadership on every engagement they carry. Lead pre-design and feasibility efforts alongside engineering, including due diligence, constructability review, capacity validation, and value engineering, to establish viable design paths and ROM estimates with the highest confidence possible given compressed timelines.
Marketing Coordinator Salas O'BrienMarketing CoordinatorBoston, MassachusettsOur specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more. Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.
Administrative Operations Coordinator Halco Kitchen & BathAdministrative Operations CoordinatorMalden, MA$50,000–$60,000 / yearFull timeYou’ll play a critical role in supporting our Designers, Project Managers, field teams, vendors, subcontractors, and clients by helping maintain operational flow from project start to completion. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping projects organized, communicates well with both clients and teams, and takes pride in making sure details don’t fall through the cracks.